Stop Guessing on Protein Powder and Kettlebells Forecast Inventory That Matches Your WOD Schedule
Imagine never running out of chalk during peak class hours or overstocking supplements that sit unused after the New Year's rush. Our custom AI forecasting cuts waste by 30% and keeps your members happy without the hassle.
Join 150+ fitness studios with optimized stock levels
The "Inventory Chaos" Problem
Running out of essential gear like kettlebells and plyo boxes mid-WOD, frustrating loyal members during high-intensity circuits
Overbuying supplements that expire before your next retention drive
Guessing demand for branded apparel like moisture-wicking tanks and grip socks during box anniversary events with 200+ attendees
Wasted cash on bulk orders that don't align with fluctuating class sizes
Manual tracking errors in spreadsheets leading to stockouts of yoga mats and resistance bands during peak morning HIIT sessions
Seasonal surprises like summer outdoor WODs requiring extra sunscreen dispensers and portable fans, throwing off equipment forecasts
Tailored AI Forecasting Built for Your CrossFit Box
We've powered inventory systems for 50+ gyms, turning chaotic stockrooms into streamlined operations that boost member retention.
Why Choose Us
Here's the thing: one-size-fits-all software treats your CrossFit gym like a generic retailer, ignoring the pulse of your community-driven classes and retention-focused events. We build a custom AI system from the ground up, analyzing your unique data—class attendance, member check-ins, seasonal challenges—to forecast exactly what you need. You're probably thinking, 'But my gym's workflow is all over the place.' That's why it's flexible, integrating seamlessly with your member management tools. No more spreadsheets. Just precise predictions that keep your members lifting without interruption.
What Makes Us Different:
Unlock Efficiency That Feels Like a Personal Trainer for Your Stockroom
Zero Stockouts During High-Intensity Periods
Zero Stockouts During High-Intensity Periods: Picture this: your 6 AM CrossFit class is packed with 50 athletes, and there's plenty of barbells and bumper plates ready. Our AI spots demand spikes from Mindbody sign-up trends and class attendance data, ensuring you never disappoint members chasing those personal records (PRs). Gyms using our system report a 25% drop in member complaints about equipment availability within the first quarter.
Slash Waste and Free Up Cash for Member Perks
Slash Waste and Free Up Cash for Member Perks: Overstocked on recovery shakes and electrolyte packets? Not anymore. We forecast based on member retention data from your app check-ins and class feedback, cutting excess inventory by 35% in under six months—so you can invest in community events like post-WOD BBQs instead. It's like trimming fat from your budget while building muscle in your operations.
Boost Retention with Always-Ready Gear
Boost Retention with Always-Ready Gear: Members stick around when their experience is seamless—no hunting for rogue dumbbells or stability balls during yoga flows. Our system ties forecasts to engagement metrics like repeat class bookings, helping you maintain that high-energy vibe that keeps retention rates climbing by 20% over a year.
What Clients Say
"Before AIQ Labs, we'd order way too much whey protein and BCAAs for our winter paleo challenges and end up tossing half by spring. Now, their forecasting nailed our needs down to the tub, saving us about $2,500 last quarter alone. Members love that we always have their go-to flavors in stock—it's made a real difference in keeping our core group showing up for those 5 AM sessions."
Sarah Jenkins
Owner, IronForge CrossFit in Denver, CO
"I was skeptical at first—our box has weird peaks from corporate team-building WODs that spike attendance by 30%. But this custom setup learned our patterns in just two months by analyzing our Zen Planner data. No more scrambling for jump ropes and agility ladders during events, and we've cut overordering on branded hoodies by 40%. It's like having an extra coach for inventory that keeps us agile."
Mike Rivera
Head Coach, Apex Strength Collective in Austin, TX
"Dealing with seasonal fluctuations was killing us—summer slowdowns meant expired collagen peptides and essential oils gathering dust on shelves. AIQ's tool integrated seamlessly with our Mindbody app and predicted everything spot-on using historical drop-in trends. Last summer, we saved $1,800 on waste and even restocked faster for fall onboarding with new Pilates reformers. Totally transformed our stock game for year-round wellness programming."
Lisa Chen
Operations Manager, ForgeFit Wellness Studio in Seattle, WA
Simple 3-Step Process
Discovery Dive into Your Box's Rhythm
We start by chatting about your daily flow—peak class times, member habits, and those quirky events like partner WODs. No cookie-cutter questions. This builds the foundation for a forecast that's truly yours.
Data Sync and Custom Model Build
Your class logs, sales history, and retention metrics get woven into a bespoke AI engine. We train it on CrossFit-specific patterns, like holiday surges, ensuring predictions fit your workflow like a well-worn lifting belt.
Launch, Test, and Tweak for Perfection
Roll it out with your team, monitor the first forecasts against real WOD demands, and refine on the fly. Within weeks, you'll see seamless reorders that keep your gym humming without a hitch.
Why We're Different
What's Included
Common Questions
How does this forecasting handle the unpredictable nature of CrossFit class sizes?
Let's be honest, CrossFit attendance can swing wildly—from packed mornings to quiet afternoons. Our custom AI dives into your specific data, like sign-up trends and no-show patterns from your member app, to predict demand with 85-90% accuracy. We factor in variables like weather for outdoor WODs or competition prep surges. Unlike generic tools, it's built around your box's rhythm, so you get alerts for potential shortfalls before they hit. Over time, it learns from your feedback, making forecasts even sharper. Gym owners tell us it feels like the system 'gets' their community.
What data do you need to get started with inventory forecasting?
You're probably thinking this will be a data nightmare, but we keep it simple and secure. We pull from your existing sources: class attendance logs, sales from your pro shop, member retention stats, and even event calendars. No need for manual uploads—our secure integrations handle it with tools like your CRM or POS. If you're using something like Mindbody or SugarWOD, it's plug-and-play. We start small, focusing on high-impact items like weights and supplements, then expand. The goal? A system that mirrors your workflow without adding extra work.
Can this system integrate with my current gym management software?
Absolutely, and that's where we shine. We don't force you into new tools; instead, we create deep, two-way connections with whatever you're using—be it Zen Planner, Triib, or even QuickBooks for tracking. For a CrossFit gym, this means syncing inventory forecasts directly to your member check-ins, so when attendance spikes for a challenge, your stock predictions adjust in real-time. We've done this for dozens of boxes, reducing setup time to under a week. It's custom-built, so it fits your exact setup, eliminating the frustration of clunky add-ons.
How much does a custom inventory forecasting solution cost for a gym like mine?
Costs vary based on your gym's size and complexity—think $5,000 to $15,000 for a full build, depending on integrations and features. For a mid-sized CrossFit box with 200 members, it's often around $8,000, with ROI hitting in 3-6 months through waste savings. We avoid subscription traps; you own the system outright. Let's chat specifics—our free consultation maps it to your needs, including how it ties into retention goals. No pressure, just clear value that pays for itself by keeping members engaged with reliable gear.
What if my gym's inventory includes perishable items like protein or recovery aids?
Perishables are a big pain in fitness—we get it, especially with expiration dates looming over your shelf life. Our AI factors in shelf-life data alongside demand forecasts, prioritizing fresh stock rotation based on your sales velocity. For example, it might flag slower-moving flavors during off-peak months, suggesting smaller orders to avoid waste. We've helped gyms reduce spoilage by 40% by blending retention trends (like post-WOD buys) with expiry timelines. It's all custom-tuned, so if your members favor certain supplements during challenges, the system adapts accordingly.
How long does it take to see results from this forecasting system?
Quick wins come fast. After setup (usually 4-6 weeks), you'll see initial forecasts aligning with your next cycle of classes or events. By month two, accuracy refines as the AI learns your patterns, cutting stockouts noticeably. One gym we worked with avoided a major shortfall during their anniversary throwdown just three weeks in, saving hours of emergency ordering. It's iterative—we monitor and tweak together, ensuring it boosts your member experience without overwhelming your schedule.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.