Stop Losing Members to Forgotten Follow-Ups and Manual Scheduling Nightmares Reclaim Your Time with Custom AI Marketing That Boosts Retention
Imagine saving 15+ hours a week on repetitive tasks, so you can focus on perfecting those core-to-side transitions instead of chasing leads. Our tailored automations deliver a 300% ROI by streamlining your member journeys and cutting costs on scattered tools.
Join 250+ fitness studios with skyrocketing retention rates
The "Retention Drain" Problem
Chasing down absent members after their first Pilates intro class eats up your afternoons, turning what should be a quick follow-up into hours of phone tag and forgotten voicemails
Manually segmenting your email list for injury recovery sequences or advanced Reformer challenges leads to outdated sends—like recommending a Tower class to someone sidelined by a hamstring tweak—and erodes client trust
Juggling sign-up forms, payment reminders, and feedback surveys across multiple apps fragments your member experience and spikes admin time
Missed birthday perks or progress milestone emails—like a 'Congrats on nailing that Teaser!' note—mean your loyal clients slip away to competing studios without a personalized nudge tied to their mat or apparatus sessions
Tracking attendance trends and sending re-engagement campaigns by hand drains your energy, leaving less room for studio growth initiatives
Tracking attendance trends for core-strength cycles or flexibility workshops and sending re-engagement campaigns by hand drains your energy, leaving less room for studio growth like launching new Gyrotonic integrations
Our Custom-Built Marketing Automation: Tailored for Your Studio's Flow
With over 5 years engineering AI for wellness brands, we've helped 50+ Pilates studios ditch the tool overload and own their marketing engine.
Why Choose Us
Let's be honest—running a Pilates studio means your days are packed with cuing alignments and building that welcoming vibe. But here's the thing: scattered apps for emails, bookings, and member tracking? They're stealing your focus. We build a unified AI system, custom-coded to your exact workflow. No templates. Just seamless automations that nurture leads from inquiry to lifelong member, all integrated with your tools like Mindbody or your custom booking sheet. Think automated sequences that trigger post-class surveys or personalized tips for better form—saving you hours while keeping retention sky-high. You're probably thinking, 'Finally, something that gets the nuances of client progressions.'
What Makes Us Different:
Unlock Time and ROI That Transforms Your Studio
Slash Manual Work by 15 Hours Weekly
Slash Manual Work by 15 Hours Weekly: No more late nights sorting rosters or crafting generic newsletters for your next Tower workshop. Our AI handles enrollment reminders for intro Pilates sessions and re-engagement flows for low-attenders, freeing you to refine that perfect Hundred cue or lead an impromptu partner stretch. Studios see efficiency gains of 60%, turning wasted admin into client-facing time—like adding personalized form corrections that boost satisfaction and session upsells.
Drive 3x Retention with Personalized Touches
Drive 3x Retention with Personalized Touches: Picture this: A member skips a week after a challenging Reformer flow, and they get an AI-tailored email with a gentle at-home core activation video and a free trial of your restorative mat class. It's like having a virtual wellness coach attuned to their progress logs. We've helped studios cut churn by 35% within six months, directly adding $10K+ in annual recurring revenue through smarter, data-backed campaigns that nod to individual goals like flexibility gains or injury prevention.
Achieve Rapid ROI Through Cost Consolidation
Achieve Rapid ROI Through Cost Consolidation: Ditch the $500/month in disjointed subscriptions for booking apps and email tools with a one-time build that pays for itself in months via automated no-show reductions for high-demand classes like advanced apparatus sessions. Expect a 300% return as automations fill classes faster—cutting drop-ins by 25% and boosting group enrollments. One client recouped costs in just 8 weeks by automating their holiday breath-and-balance challenge promotions, lifting sales by 45% and retaining seasonal dropouts.
What Clients Say
"Before AIQ Labs, I was spending Fridays just updating my email list for the next mat series—total drag on my teaching prep time. Now, the system auto-sends progress tips based on who attended our barre fusion classes, like tips for perfecting the Roll-Up, and we've held onto 20 more members this quarter with zero extra effort. It's like the AI knows my clients' form journeys better than I do sometimes."
Sarah Jenkins
Owner, Flow Pilates Studio in Austin, TX
"Our old setup had emails going out to everyone, even those recovering from a minor SI joint tweak. After implementing their custom automation, we segment by class type and feedback—like tailoring recovery sequences for post-natal clients—and saw a 28% uptick in renewals for our advanced Reformer track in the first two months. Game-changer for keeping things personal without the manual hassle."
Mike Rivera
Studio Manager, Core Balance Pilates & Wellness in Seattle, WA
"I was skeptical about AI for something as nuanced as Pilates retention, especially with our diverse group from beginners to pros, but their build integrated seamlessly with our Mindbody booking app. Automated birthday flows with custom stretch recommendations and low-attendance alerts for our mat fundamentals classes brought back 15 lapsed clients last month alone—many signing up for private sessions. Saved me 12 hours a week, no exaggeration, so I can focus on client alignments."
Emma Patel
Director of Operations, Align Wellness Pilates Center in Denver, CO
Simple 3-Step Process
Discovery and Mapping
We dive into your studio's daily rhythm— from lead capture at open houses to tracking member milestones— to map out custom automations that fit like a well-aligned spine.
Build and Integrate
Our engineers code your AI-powered system, weaving in two-way connections to your tools for flawless data sync, tested rigorously to handle peak class seasons without a hitch.
Launch and Optimize
Go live with guided training, then we monitor and tweak based on real metrics—like email open rates or conversion from trial to full membership—ensuring ongoing wins.
Why We're Different
What's Included
Common Questions
How does custom marketing automation differ from using tools like Mailchimp for my Pilates studio?
Tools like Mailchimp are great for basics, but they're templates on steroids—rigid and disconnected from your studio's heartbeat. We build AI tailored to your workflow, like auto-sending reformer progress emails only to those who've attended three sessions. No more manual tags or broken integrations with your booking software. One studio owner saved 10 hours weekly by automating their entire nurture sequence, seeing 25% higher open rates because it's hyper-relevant to Pilates client journeys. It's ownership, not renting, and scales without extra costs as you add classes.
What kind of time savings can I expect from this for my small studio?
Picture reclaiming your evenings from list scrubbing and reminder drafting. Our systems automate 80% of repetitive marketing tasks, like segmenting for beginner vs. advanced flows or chasing trial drop-offs. Clients typically save 15-20 hours a week, redirecting energy to client cues or new program ideas. For a 50-member studio, that's like hiring a part-time marketer without the salary. We focus on ROI: one implementation cut manual work by 18 hours, boosting retention enough to add $5K monthly revenue. It's efficient, like streamlining your breathwork—less effort, more flow.
Will this automation handle personalized content for different Pilates levels?
Absolutely, and that's where we shine. Our AI analyzes attendance and feedback to craft messages—like a gentle mat sequence for beginners or advanced control tips for pros. No generic blasts; it's custom-built to your classes, integrating with your CRM for real member insights. A studio we worked with saw 40% more engagement by auto-sending level-specific challenges, turning casual attendees into regulars. We train the system on your data, ensuring it feels like an extension of your teaching style, not a robot takeover.
How secure is the data for my members' health and attendance info?
Security is non-negotiable, especially with sensitive wellness data. We use enterprise-grade encryption and comply with GDPR/HIPAA standards, building your system with privacy baked in from day one. Data stays in your controlled environment—no third-party sharing unless you say so. We've audited integrations to prevent breaches, and clients appreciate the peace of mind; one manager noted it felt safer than their old patchwork of apps. Regular updates keep it robust, so you focus on poses, not worries.
What's the timeline to get this up and running for my studio?
We move fast but thoughtfully—most custom builds launch in 4-6 weeks, starting with a deep dive into your current setup. Week one: map your needs, like automating post-intro class follows. Weeks two-three: code and integrate. By week four, you're testing with live data, tweaking for perfection. A recent Pilates client went live in 35 days, automating their summer series promo and filling classes 30% faster. Post-launch, we support optimization, ensuring it adapts as your membership grows.
Can this scale if my studio adds more locations or online classes?
Yes, our architecture is designed for growth—like progressing from fundamentals to apparatus work. We build modular systems that expand effortlessly, adding channels for virtual sessions or new sites without rebuilding. One multi-location studio scaled from two to five spots seamlessly, with AI handling unified campaigns across all. It learns from broader data, improving personalization over time. No limits like no-code tools; it's future-proof, supporting your vision from cozy studio to wellness empire.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.