For Meal Prep Services

Stop Wasting Ingredients on Guesswork Forecasts Get AI That Predicts Your Exact Weekly Demand

Imagine slashing food waste by 30% while ensuring every client gets their fresh, customized meals on time. We're talking real operational efficiency tailored to your prep kitchen's rhythm.

Join 150+ food service businesses with optimized stock levels and happier customers

Cut overstock by 25% in your first month
Automate reorder alerts for peak seasons like holidays
Free up your team from manual spreadsheet tracking

The "Forecasting Fiasco" Problem

Running out of popular proteins like chicken breasts or tofu mid-week, leaving subscribers disappointed and forcing last-minute menu substitutions

Overbuying seasonal veggies like kale or butternut squash that spoil before use, tying up cash in the walk-in cooler

Struggling to predict demand spikes from new meal plan launches or promo codes

Manual tracking in spreadsheets that miss subtle trends like rising keto or vegan dietary shifts in your client base

Dealing with supplier delays that throw off your entire prep schedule and client deliveries

Dealing with supplier delays on perishable items like fresh herbs or dairy that throw off your entire mise en place prep schedule and client deliveries

Your Custom Inventory Forecasting System, Built from Scratch

We've powered forecasting for over 50 food service ops, from bustling meal prep kitchens to catering crews

Why Choose Us

Let's be honest, off-the-shelf tools treat your meal prep business like just another retailer—they ignore the fresh, perishable magic of your ingredients and the personal touch your clients crave. Here's the thing: we build a <span class="gradient">tailored AI solution</span> that dives into your unique data, like subscriber preferences for keto vs. vegan plans or weekly order patterns. You're probably thinking, 'But my volumes fluctuate wildly.' Exactly why our system flexes with you, using advanced models to forecast down to the pound of chicken or bunch of kale. No more one-size-fits-all headaches. This is custom-built for your workflow, integrating seamlessly with your POS and supplier portals for real-time accuracy.

What Makes Us Different:

AI analyzes your historical orders, client feedback, and even weather impacts on delivery turnout
Flexible alerts notify you of reorder needs, preventing last-minute scrambles
Scales with your growth, from 100 to 1,000 weekly meals without missing a beat

Unlock Efficiency That Feels Like a Well-Oiled Kitchen

Zero Stockouts, Zero Excuses

Picture this: your AI spots a surge in gluten-free requests two weeks out by analyzing order history, so you stock just the right amount of almond flour and rice noodles. Clients get their meals hot and fresh, boosting retention by 20% as seen in our meal prep pilots. No more frantic calls to suppliers at 6 AM for emergency gluten-free swaps.

Cash Flow That Doesn't Spoil

Overstock is like milk past its date—useless and costly in a bustling kitchen. Our forecasts cut waste by predicting exact needs for items like avocados or berries, freeing up thousands in tied-up inventory within the first month. One client saved $8K last quarter on unused produce alone by avoiding overorders during off-peak weeks.

Team Time for What Matters

Ditch the daily inventory counts on high-turnover items like oils and spices. Your prep team focuses on chopping veggies and searing proteins, not chasing numbers. We've seen ops reclaim 15 hours a week in busy meal services, letting chefs innovate new recipes like low-carb stir-fries instead of playing detective with spreadsheets.

What Clients Say

"Before AIQ, we were throwing out $2,000 worth of leafy greens and root veggies every month because our Excel sheets couldn't keep up with subscriber changes, especially the uptick in plant-based orders. Now, the system flags trends like our post-gym crowd ordering more high-protein packs with tempeh and lentils, and we've cut waste by half in just three months. Deliveries are smoother, and our retention's up 25% thanks to consistent stock."

Sarah Nguyen

Operations Manager at FitFuel Meals, a Denver-based high-protein meal prep service

"Meal prep is all about timing, but supplier hiccups on items like wild-caught salmon had us scrambling during peak seasons. Their custom forecast integrates our POS order data and even local event calendars—predicted a 40% bump for the marathon weekend and nailed it, allowing us to order just enough without leftovers spoiling in the cooler. Saved us from overordering 200 lbs of salmon that would've gone bad."

Mike Rivera

Owner of QuickBite Prep, a fast-casual meal delivery outfit in Austin

"We run a small vegan meal service focused on organic ingredients, and generic apps didn't get our niche swaps like almond milk for dairy or jackfruit for meat. AIQ built something that tracks those based on client feedback and seasonal availability. Last holiday season, it forecasted our quinoa and Brussels sprouts needs perfectly—no shortages during the rush, and we actually turned a 15% profit instead of breaking even on excess stock."

Elena Torres

Founder of GreenPlate Delivered, a boutique vegan meal subscription in Portland

Simple 3-Step Process

Step 1

Discovery Dive

We chat about your current setup—your weekly meal cycles, client churn patterns, and pain points like peak-hour rushes. This uncovers the exact data streams we'll use to train your AI.

Step 2

Model Magic

Our team crafts a bespoke AI model, feeding it your sales history, recipe yields, and external factors like seasonal produce availability. We test it against past data to ensure pinpoint accuracy for your prep flow.

Step 3

Seamless Launch

We integrate it into your daily ops with a simple dashboard—reorder suggestions pop up like a sous chef's nudge. Training your team takes just a session, and you're forecasting like pros from day one.

Why We're Different

We build from code up, not cobble no-code tools—your system owns itself, no endless subscriptions draining your margins
True customization means it learns your meal prep quirks, like allergy-driven substitutions, unlike rigid templates
End-to-end ownership: you control the data and updates, breaking free from vendor lock-in that plagues food ops
Engineers who get perishables: we've handled real kitchen chaos, so our forecasts factor in shelf life, not just numbers
Scalable without bloat: grows with your client list from 50 to 500 without performance dips or extra costs
Deep integrations with food-specific tools like your recipe software or delivery trackers, not superficial links
Focus on your workflow: we map it to prep stations and shift changes, saving hours that generic systems ignore
Proven in volatile markets: our models adapt to supply chain shakes, like post-pandemic ingredient shortages
No black box: transparent AI explains why it predicts a tofu runout, empowering your decisions
Long-term partnership: we iterate based on your feedback, evolving as your menu does—not a one-and-done setup

What's Included

AI-driven demand prediction using your subscriber data and menu rotations
Real-time inventory tracking synced with your kitchen scales and POS
Automated reorder suggestions with supplier pricing comparisons
Seasonal adjustment for holidays, events, or weather impacting orders
Waste minimization alerts for high-risk perishables like herbs and dairy
Custom dashboards showing stock levels by meal type (e.g., low-carb vs. family plans)
Integration with delivery apps to forecast based on route efficiencies
Scenario planning: 'What if' simulations for new recipe launches
Client preference analytics to predict shifts in dietary demands
Reporting on key metrics like cost per meal and waste reduction percentages
Mobile alerts for on-the-go checks during market runs
Secure data handling compliant with food safety regs like HACCP

Common Questions

How does this differ from standard inventory apps for restaurants?

Standard apps are great for steady dine-in spots, but meal prep is a different beast—think weekly subscriptions with custom macros and perishable kits. Our custom AI digs into your unique patterns, like how a viral TikTok recipe spikes avocado needs. We build it to integrate with your client portal and recipe database, forecasting down to grams. No generic categories; it's tuned to your vegan bowls or protein-heavy plans. Clients see 25-35% better accuracy right away, without the setup hassle of off-the-shelf tools that don't flex for your delivery schedules.

What data do you need to get started on forecasting?

We start simple: your past order history, current inventory logs, and menu details. Think sales from the last 6-12 months, supplier invoices, and even client feedback on swaps. If you use tools like Square for payments or a basic CRM for subs, we pull from there. No need for fancy setups—we handle the rest, training the AI to spot trends like Friday rush orders. It's all secure, and we anonymize sensitive bits. In a quick audit, we map it to your workflow, so within weeks, you're getting predictions that feel like an extension of your gut instinct, but way more precise.

Can this handle fluctuating demand from promotions or new plans?

Absolutely— that's where we shine. Your promo for a holiday detox bundle? The AI factors in historical uplift from similar campaigns, plus external data like social buzz. For new plans, it simulates based on your core client demographics, predicting if that keto add-on will eat into your standard meals. We've helped services like yours adjust for Black Friday surges, cutting overbuys by 40%. It's flexible: tweak variables on the fly, and it recalibrates overnight. No more gut-feel gambles that lead to spoiled stock or unhappy subscribers waiting on their favorites.

How much does a custom system like this cost for a small meal prep op?

Costs vary by your scale, but for a team handling 200-500 meals weekly, expect $15K-$25K upfront for build and integration, with minimal ongoing maintenance under $500/month. That's versus $1K+ yearly on scattered apps that don't talk to each other. Think ROI: one client recouped costs in four months via waste savings alone. We tailor quotes after a free consult, focusing on your bottlenecks like peak-season staffing. No subscriptions locking you in—we hand over full ownership, so it pays for itself as you grow, without surprise fees eating into your slim margins.

What if my suppliers change or ingredients go out of stock?

Our system is built to adapt. We integrate supplier APIs for real-time availability, so if your go-to for organic kale dries up, it auto-suggests alternatives and recalculates forecasts. For changes, like switching vendors mid-season, we update the model in days—not weeks. It even flags risks, like a drought hitting berry prices, based on market feeds. One prep service we worked with navigated a citrus shortage flawlessly, swapping to apples without a blip in client satisfaction. You're in control, with alerts that keep your kitchen humming, not scrambling.

Is the forecasting accurate for niche diets like paleo or allergen-free?

Spot on— we specialize in that granularity. The AI segments your data by diet type, tracking how many paleo clients order extra nuts or how allergen-free plans spike during allergy season. It learns from your specifics, like yield rates for gluten-free flours that differ from standard. Accuracy hits 90%+ after initial training, far better than broad tools that lump everything. For a niche op, this means no wasted batches of pricey substitutes. We include preference analytics, so as trends shift—like more dairy-free requests—it adjusts proactively, keeping your custom meals as fresh and relevant as your brand promises.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.