Stop Guessing Your Protein Powder Restocks Forecast Inventory Like a Pro

How does the forecasting handle unpredictable client attendance?

Great question—attendance can be tricky in personal training, especially with last-minute cancels. Our custom AI pulls from your booking data, factoring in historical no-show rates, weather APIs for outdoor sessions, and even promo impacts. For instance, if your Wednesday strength classes average 75% turnout but dip in rain, it adjusts predictions accordingly. We train the model on your specific patterns over 6-12 months of data, achieving 85-95% accuracy. It's not rigid; you can override for events like New Year's resolutions surges. This keeps you stocked without excess, directly boosting member experience by avoiding those frustrating 'out of stock' moments during sessions.

What data do you need to get started on my studio's system?

We keep it simple and secure. You'll share access to your booking system exports, sales records for supplements and gear, and basic supplier lists—nothing more than what you already track. No need for fancy setups; we handle imports from tools like Vagaro or your POS. In the first week, we anonymize and analyze it to build your baseline model. Think of it like assessing a client's fitness level before a program—we start with what you have and refine from there. Most studios see initial forecasts within two weeks, with full integration in a month.

Can this scale if my studio adds more trainers or locations?

How much does a custom inventory forecasting solution cost?

Costs vary based on your studio's size and complexity, but let's break it down. For a single-location personal training setup with 50-100 members, expect $8,000-$15,000 for the initial build, including integration and three months of tweaks. Ongoing? Just $200-$500 monthly for maintenance—far less than wasted stock or subscriptions. You're investing in ownership, not renting features. We offer a free audit to pinpoint your ROI, like how one client recouped costs in four months by cutting supplement waste. It's tailored pricing, so we quote after understanding your workflow.

Is the system easy for my non-techy staff to use?

Yes, we prioritize simplicity—your trainers aren't coders, so why complicate it? The dashboard is intuitive, like your fitness app: quick views of stock levels, color-coded alerts for low items, and one-tap reorders. We include hands-on training sessions, plus video guides tailored to studio scenarios, like checking gear before a group class. Staff feedback from our installs shows 90% adoption within a week. If issues pop up, our support is like a spotter—right there to guide you, ensuring it enhances, not hinders, your daily flow.

What if my inventory includes perishable items like fresh towels or shakes?

Perishables are a fitness staple, and we specialize in them. The AI factors in shelf-life data you provide, predicting usage to minimize spoilage—say, forecasting towel needs based on sweat-heavy cardio days. For shakes, it cross-references expiration dates with demand peaks, reducing waste by alerting for smaller, frequent orders. One studio cut towel laundry overruns by 60% this way. We build in buffers for safety, like 10% extra for unexpected walk-ins, all customized to your hygiene standards and client volume.