Stop Losing Hours Chasing Invoices on the Shop Floor Automate It All with AI Built for Your Workflow
Imagine reclaiming 15+ hours per week from manual invoicing drudgery, cutting errors by 80%, and boosting your cash flow with faster payments—tailored exactly to your fabrication runs and material tracking.
Join 150+ businesses with streamlined invoicing and real ROI gains
The "Shop Floor Billing" Problem
Manual data entry from crumpled supplier invoices for rebar and steel deliveries delays your structural fabrication deadlines by days
Tracking variable material costs for concrete pours and HVAC components across job sites leads to inaccurate billing and cash flow crunches during peak builds
Field teams waste time faxing or emailing invoices for precast panels, pulling them away from crane operators and ironworkers
Inconsistent approval chains for custom millwork orders cause bottlenecks in your woodworking production pipeline
Reconciling invoices against shop drawings for piping systems and change orders eats into your profit margins on commercial installs
Seasonal rushes for roofing assemblies overload your back office, delaying payments to sheet metal subcontractors and suppliers
Our Custom AI Invoice Automation Built for Fabrication Precision
With years of field-tested integrations in manufacturing workflows, we've helped shops like yours turn invoicing chaos into seamless efficiency.
Why Choose Us
Let's be honest, in custom fabrication, every invoice ties back to unique blueprints, material specs, and on-site changes. That's why we don't slap on generic software. We build a tailored AI system that scans your invoices—whether from steel suppliers or tooling vendors—extracts data like quantities and alloys, and matches it to your job tickets. You're probably thinking, 'How does it handle our custom runs?' It learns your workflow, automates approvals via mobile for foremen in the field, and pushes everything into your accounting system without a hitch. No more lost papers on the shop floor. Just smooth, owned automation that scales with your projects.
What Makes Us Different:
Unlock Tangible Time and Cost Wins for Your Shop
Slash Weekly Hours on Manual Tasks
Picture this: your admin team spends 15 hours a week keying in invoice details from steel suppliers for beam deliveries. Our system automates that with OCR scanning, freeing them for value-add work like quoting new structural steel jobs. That's a direct ROI—hours back means faster turnarounds on fabrication runs and happier general contractors.
Boost Cash Flow with Faster Payments
In fabrication, delayed invoicing for modular units means delayed pay from general contractors. We cut processing time by 70% via mobile approvals, getting your bills out in days, not weeks. Result? Quicker inflows to cover raw aluminum without dipping into lines of credit—pure efficiency gains for scaling up production.
Minimize Errors in High-Stakes Billing
One miscoded invoice for welding consumables can throw off your entire bridge project budget. Our AI verifies against shop orders and RFIs, reducing errors by 85%. Shops see productivity soar as teams focus on welding and assembly, not fixing finance slip-ups—it's like having an extra set of eyes on every beam fabrication.
What Clients Say
"Before AIQ, our team was buried in paper invoices from aluminum extrusion suppliers—taking two full days just to log them against cut lists. Now, it's automated end-to-end with tablet uploads, saving us about 12 hours a week. We caught a $5K overcharge on a custom frame last month that would've slipped through. Cash flow's steadier, and we're bidding on bigger commercial enclosures without the billing headache."
Mike Harlan
Operations Manager, Precision Metalworks Inc., a structural steel fabricator in the Midwest
"Custom fab means endless change orders for ductwork revisions, and our old system couldn't keep up—approvals dragged on for a week sometimes during site installs. AIQ built something that pings our foremen right on their rugged tablets. We've cut billing cycles from 10 days to 3, and errors dropped by 80%. Honestly, it's transformed how we handle rush HVAC projects on tight deadlines."
Sarah Kline
CFO, ForgeFab Solutions, specializing in industrial piping and fabrication
"I was skeptical about AI in our dusty welding shop environment, but this invoice setup integrates seamlessly with our CNC plasma cutter logs. No more manual matching of electrode invoices to girder jobs—saves my guys 10 hours weekly on the floor. Last quarter, we improved our margins by 15% just from faster, accurate billing on high-volume steel orders. Solid work for keeping the line moving."
Tom Reyes
Shop Owner, Apex Fabrication Co., a custom metal shop serving bridge and tower builds
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your shop's specifics—like how you track billet orders or handle custom alloy pricing—to design automation that fits like a custom jig.
AI System Build and Integration
Our engineers code your tailored solution, linking it to your ERP and field tools for seamless data flow, tested against real fabrication scenarios.
Deployment and Optimization
We roll it out with training for your team, then tweak based on live runs—ensuring it boosts your productivity from day one without disrupting production.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique pricing in custom fabrication jobs?
In custom fab, pricing isn't one-size-fits-all—think fluctuating alloys or rush surcharges. Our AI learns your pricing rules from historical data and job tickets, automatically applying them during invoice processing. For instance, if a steel supplier bills for an unexpected grade, it flags it for review while matching the rest to your BOM. We integrate with your ERP to pull real-time rates, ensuring accuracy. Shops typically see 80% fewer manual adjustments, saving hours and preventing profit leaks. It's all custom-built, so it evolves with your workflows, like seasonal material hikes.
Will this work with our existing shop management software?
Absolutely. We specialize in deep integrations for tools common in fabrication, like Procore for job tracking or Autodesk for drawings. Unlike superficial connections, our two-way APIs sync invoice data bidirectionally—pulling shop logs to verify bills and pushing approvals back instantly. No more double-entry. For a recent client using Epicor ERP, we linked it seamlessly, cutting data transfer time from days to minutes. We map your exact workflow first, so it's plug-and-play without disrupting production. If your setup's unique, we build custom bridges to make it hum.
What kind of time savings can a small fab shop expect?
For a shop with 20-50 employees, you're looking at 10-15 hours saved weekly on invoicing alone. That's admin time not spent chasing papers amid welders and lathes. One client, a metal fab outfit, went from 20 hours of manual entry to under 5, redirecting staff to quoting. ROI kicks in fast—often within 3 months through faster payments and error reductions. We quantify it upfront with your volume: if you process 50 invoices monthly, expect 70% cycle time drop. It's practical, field-tested relief from the daily grind.
Is the system secure for handling sensitive fabrication data?
Security's non-negotiable in manufacturing, where invoices tie to proprietary designs. We use enterprise-grade encryption and role-based access, ensuring only authorized foremen see approvals. Data stays in your owned system, not cloud rentals prone to breaches. Compliant with standards like ISO for manufacturing, it logs every access for audits. A tooling shop we worked with handled this by isolating supplier data from job specs—zero leaks in two years. We audit your needs first, building safeguards like automated redaction of sensitive line items. Peace of mind, built tough like your products.
How much does custom invoice automation cost for our shop?
Costs vary by your scale, but for a mid-sized fab shop, it's a one-time build of $15K-$30K, far below juggling subscriptions that add up to $10K yearly. No ongoing fees since you own it—we just handle maintenance if needed. ROI? Clients recoup in 4-6 months via time savings (e.g., $20/hour admin x 15 hours/week) and 20% faster cash cycles. We start with a free consult to model your exact payback, factoring in invoice volume and error rates. Think of it as investing in a custom machine that pays for itself through efficiency, not renting duct tape solutions.
Can it manage international supplier invoices for imported materials?
Yes, we handle the complexities of global fab supply chains, like currency conversions for overseas steel or tariff calculations. The AI parses multi-language invoices, applies exchange rates in real-time, and flags customs fees against your job costs. For a client importing titanium, it automated reconciliation with foreign vendors, slashing processing from a week to hours and catching a 10% markup error. We customize for your suppliers' formats, integrating with tools like SAP for international tracking. It's designed for the real-world headaches of imported materials, ensuring your margins stay intact.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.