Stop Losing Hours to Manual Tire Invoice Processing Reclaim 15+ Hours Weekly with AI Automation
Tire shops like yours waste up to 40 hours per week on error-prone invoicing, leading to delayed payments and frustrated customers. Our custom AI solution cuts that time by 70%, boosting cash flow and efficiency in your fast-paced shop.
Join 150+ automotive businesses with streamlined invoicing and faster revenue cycles
The "Invoice Overload" Problem
Endless manual entry for tire sales and services, such as entering Michelin or Goodyear specs and labor hours, delays your end-of-day close by up to 2 hours per bay
Mismatched tire inventory data, like incorrect sidewall sizes or DOT codes on invoices, causes billing disputes with fleet customers and potential chargebacks
Paper-based approvals for wheel alignments, including camber and toe adjustments, slow down your high-volume shop workflow during peak oil change seasons
Tracking seasonal tire change promotions, such as winter-to-all-season swaps with discounted TPMS sensors, manually leads to overlooked upsell opportunities
Integrating repair order details, like brake rotor measurements or suspension diagnostics, into invoices creates errors during peak rush hours
Delayed invoicing for wholesale tire deliveries, including bulk shipments of 18-inch alloys, hampers supplier relationships and cash flow for restocking
Custom-Built AI Invoice Automation Tailored for Your Tire Shop
With over a decade of experience optimizing automotive workflows, we've helped shops like yours eliminate invoicing bottlenecks using enterprise-grade AI.
Why Choose Us
Imagine your tire shop's invoicing running like a perfectly balanced wheel—no wobbles, no delays. At AIQ Labs, we engineer custom AI systems that capture every tire service detail from your POS and repair software, auto-generate accurate invoices, and route them for instant approval. Unlike off-the-shelf tools that force-fit your operations, our solution integrates deeply with your existing setup, handling everything from single tire patches to full fleet rotations. We build it from the ground up, ensuring it scales with your shop's growth and delivers measurable ROI from day one.
What Makes Us Different:
Quantifiable Gains for Your Bottom Line
Slash Weekly Invoicing Time by 15 Hours
Slash Weekly Invoicing Time by 15 Hours: Your team spends too much time typing up tire service details like tread depth readings and rotation patterns. Our AI automates it all, freeing staff to focus on mounting tires and serving more customers. Shops see a 60% productivity boost, turning wasted hours into revenue-generating service bays for an additional 20 vehicle alignments per week.
Achieve 3-6 Month ROI Through Faster Payments
Achieve 3-6 Month ROI Through Faster Payments: Manual errors delay customer payments by weeks. With precise, auto-generated invoices including tire specs like load index and labor breakdowns for balancing, you collect 25% faster. This means quicker cash flow for stocking premium tire brands like Bridgestone without dipping into reserves, potentially accelerating inventory turnover by 30%.
Boost Efficiency and Reduce Errors by 80%
Boost Efficiency and Reduce Errors by 80%: Like fine-tuning a suspension for smooth handling, our system eliminates double-entry for alignments and balances, including caster adjustments and tire pressure calibrations. Expect fewer disputes over tire pricing or service add-ons like nitrogen fills, leading to happier repeat customers and a leaner operation during busy seasons with up to 50% fewer rework visits.
What Clients Say
"Before AIQ, our three-bay shop was buried in paperwork every Friday—chasing tire invoice approvals for Continental radials took half the day. Now, it's all automated; we saved 12 hours a week and cut billing mistakes on wheel packages from 10% to zero. Cash hits the bank twice as fast, letting us order more all-terrain tires without delay."
Mike Reynolds
Owner, Reynolds Tire Pros
"Integrating our old POS with invoice automation was a nightmare until AIQ built this custom setup. During last winter's rush, we handled 40% more tire changes, including swapping out snow tires for performance summer sets, without extra staff, and payments cleared in under 48 hours instead of waiting a week."
Sarah Lopez
Operations Manager, Lopez Auto Tires
"We deal with fleet accounts daily, and mismatched tire inventory on invoices, like wrong ply ratings for commercial vans, was killing us. AIQ's system pulls exact stock data automatically—saved us from a $5K overcharge dispute last month on a bulk Firestone order. It's like having an extra mechanic for admin work during fleet maintenance cycles."
Tom Hargrove
General Manager, Fleet Tire Solutions
Simple 3-Step Process
Discovery and Mapping
We audit your current tire shop workflow, from service intake to invoicing, identifying exact pain points like manual tire entry or approval delays. This ensures our build aligns perfectly with your daily operations.
Custom AI Design and Build
Our engineers craft a tailored system using advanced AI frameworks, integrating with your tools for seamless data flow. We test rigorously on real tire service scenarios to guarantee zero disruptions.
Deployment and Optimization
We roll out the solution with hands-on training for your team, then monitor performance for the first month, tweaking for peak efficiency—like optimizing tread depth for maximum grip.
Why We're Different
What's Included
Common Questions
How does this invoice automation handle variable tire pricing for different brands?
Our custom AI is trained on your specific pricing catalogs, pulling real-time rates for brands like Michelin or Goodyear directly from your inventory system. It calculates totals including taxes, fees, and promotions automatically, reducing errors that plague manual entry. For example, during a winter tire sale, it applies the correct discount tiers without oversight. We've seen shops cut pricing disputes by 75%, ensuring every invoice matches your margins precisely. The system also adapts if you update supplier contracts, keeping everything current without recoding.
Will this integrate with my existing tire shop management software?
Absolutely. We specialize in deep, two-way integrations with platforms like TireMaster, Shop-Ware, or even legacy systems. Our engineers map your data flows—service orders to invoices—eliminating silos. No more rekeying tire mount details; changes in one system update the other instantly. In a recent project for a multi-location shop, we synced invoicing across three sites, saving 20 hours weekly. It's built to your workflow, not forcing you into theirs, with full ownership so you're never at the mercy of vendor updates.
What kind of time savings can a small tire shop expect?
For a typical four-bay tire shop handling 50-100 services weekly, our automation reclaims 15-20 hours of admin time. That's your front desk focusing on customer greetings instead of chasing invoice approvals. We benchmark against industry standards: manual invoicing costs shops $15-25 per hour in labor, which we slash by automating data capture and approvals. One client reported processing a full day's tire rotations in under 30 minutes, versus two hours before. ROI hits in 3 months through faster payments and fewer errors, with ongoing efficiency gains as your volume grows.
Is the system secure for handling customer payment data?
Security is non-negotiable in automotive, where tire service records include sensitive info. We use enterprise-grade encryption (AES-256) and comply with PCI DSS for payments, plus HIPAA-like protocols for any personal data. Access is role-based—techs see service details, managers approve invoices— with audit logs tracking every change. Unlike cloud-only tools, our on-prem options keep data in-house. A fleet-focused shop we built for reported zero breaches in two years, even during high-traffic seasons, giving you peace of mind while accelerating your cash cycle.
How customizable is this for seasonal tire changes?
Fully customizable to your peaks, like fall tire swaps. We embed AI rules that detect seasonal patterns from your historical data, auto-applying promotions and prioritizing urgent invoices. For instance, it can bundle winter tire sets with alignments and flag high-demand items for quick billing. No generic templates—it's tuned to your shop's unique cycles, integrating weather APIs if needed for proactive alerts. Clients experience 30% faster throughput during rushes, turning potential backlogs into smooth operations that keep bays full and customers returning.
What support do you provide after implementation?
We don't just build and bail. Post-launch, you get 30 days of hands-on optimization, with our team monitoring metrics like invoice speed and error rates. Ongoing support includes quarterly reviews to refine for new tire lines or shop expansions, plus a dedicated engineer for tweaks. Training covers your staff in under an hour, with video guides for tire-specific scenarios. One shop used our support to add mobile invoicing for roadside services, boosting satisfaction scores by 40%. It's partnership, ensuring your system drives efficiency year-round.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.