Stop Losing Hours to Manual Invoice Chasing Automate Your Billing for Lightning-Fast Cash Flow
Courier operations burn through 15-20 hours weekly reconciling freight invoices from carriers and clients. Our custom AI solutions slash that to under 2 hours, delivering 300% faster processing and ROI in 3 months.
Join 250+ businesses with streamlined logistics billing
The "Invoice Overload" Problem
Endless manual entry of LTL shipment manifests and BOLs into ERP accounting systems
Disputes over delivery fees and fuel surcharges dragging down collections
Tracking multi-stop route invoices and detention fees scattered across TMS portals and carrier emails
Delayed approvals for carrier payments amid fluctuating freight rates
Compliance headaches with FMCSA-mandated proof-of-delivery (POD) documentation in carrier billing cycles
Seasonal volume spikes overwhelming invoice reconciliation teams
Custom-Built Invoice Automation That Fits Your Courier Routes
With over a decade architecting efficiency tools for logistics firms, we've streamlined billing for 150+ SMBs in transportation.
Why Choose Us
Like upgrading from a patchwork of old trucks to a fleet of GPS-optimized vans, our AIQ Labs solution replaces chaotic manual processes with a unified system. We analyze your exact courier workflows—from route dispatch to client invoicing—and build a tailored AI engine that captures data from manifests, validates against delivery proofs, and integrates seamlessly with your TMS or ERP. No more sifting through emails for PODs. Expect enterprise-grade automation that scales with your peak seasons, ensuring every invoice moves like a well-timed delivery: accurate, on-time, and error-free.
What Makes Us Different:
Unlock Efficiency Gains Tailored to Your Operations
Slash Processing Time by 80%
Slash Processing Time by 80%: Teams handling 500+ weekly LTL shipments waste 20 hours reconciling BOLs and rate confirmations. Our system automates OCR extraction from manifests and auto-matches to TMS data, freeing dispatchers to optimize routes. Industry benchmarks from ATRI reports show regional carriers achieve 15 hours saved per week, boosting on-time delivery rates by 25% without adding headcount.
Accelerate Cash Flow with 3x Faster Collections
Accelerate Cash Flow with 3x Faster Collections: Manual disputes over accessorials like fuel surcharges and demurrage delay payments by 45 days on average. AI flags discrepancies against spot rates instantly, reducing DSO to under 30 days. For a mid-sized 3PL with $10M annual revenue, this means $150K in faster receivables, directly funding fleet maintenance and driver retention amid volatile diesel prices.
Minimize Errors and Compliance Risks
Minimize Errors and Compliance Risks: Human entry errors in freight billing cost logistics firms 2-5% in lost revenue from carrier disputes and overcharges. Our AI validates against FMCSA hours-of-service regs and POD scans, cutting errors by 98%. Enjoy audit-ready blockchain trails that keep your IFTA reporting compliant and claims-free, avoiding DOT fines up to $15K per violation.
What Clients Say
"Before AIQ, our team spent Fridays chasing PODs for 200 LTL routes—total nightmare during Q4 holiday rushes with demurrage piling up. Now, invoices auto-populate in QuickBooks via TMS integration, and we've cut billing cycle time from 16 hours to just 3. Cash flow's steadier for fuel hedging, and drivers aren't idling on approvals anymore."
Marcus Hale
Operations Manager, SwiftLink Regional Couriers (serving Midwest LTL network)
"Integrated this with our TMS last quarter, and disputes over accessorials like fuel surcharges and lumper fees dropped 70%. No more back-and-forth emails on rate mismatches; the AI catches them before they hit our ERP. Saved us about $40K in overpayments this year alone, letting us reinvest in ELD upgrades."
Elena Vargas
Finance Director, Metro Freight Services (national flatbed carrier)
"We handle peak volumes up to 800 last-mile packages daily in urban markets, and manual invoicing was killing us during Amazon Prime Day surges. Their custom setup scans digital BOLs overnight via API, approves carrier payments by 9 AM. ROI hit in two months—finally, billing keeps pace with our e-commerce growth and POD compliance."
Raj Patel
CEO, Urban Dash Logistics (last-mile delivery specialist in Southeast U.S.)
Simple 3-Step Process
Workflow Discovery
We map your courier processes, from dispatch to billing, identifying bottlenecks like manual manifest entry. This ensures our solution mirrors your routes exactly.
AI System Build
Our engineers craft a custom AI engine, integrating with your TMS and accounting tools for seamless data flow. Test runs simulate high-volume days to guarantee reliability.
Deployment and Optimization
Go live with full training for your team. We monitor for 30 days, tweaking for seasonal spikes—delivering a production-ready system you own outright.
Why We're Different
What's Included
Common Questions
How does this automation handle variable freight rates in courier services?
Our AI system ingests real-time rate data from your carrier contracts and TMS, automatically applying surcharges for fuel, distance, or peak times. For example, if a route's base rate shifts due to market volatility, the model cross-references against shipment logs to flag variances before invoicing. This prevents overbilling errors that plague 40% of couriers, per industry reports. We customize the logic to your specific agreements, ensuring accuracy even during rate hikes. Setup includes training on your rate sheets, and the system learns from past adjustments for smarter future predictions. Overall, this cuts dispute resolution time from days to minutes, directly boosting your collections efficiency.
What integrations are possible with our existing logistics software?
We specialize in deep, two-way API connections tailored to transportation tools like Oracle TMS, Descartes, or even custom dispatch apps. Unlike superficial links that break during updates, our builds create a unified data flow—pulling shipment details from your ELD for automatic invoice population in accounting systems. For a typical courier, this means POD uploads from driver apps trigger instant billing updates in QuickBooks, eliminating manual re-entry. We've integrated with over 50 logistics platforms, ensuring compatibility without downtime. If your setup is unique, our discovery phase maps it precisely, delivering a bespoke solution that scales with your fleet size.
How secure is the system for handling sensitive invoice data?
Security is paramount in logistics, where invoice data includes client details and financials. We deploy enterprise-grade encryption (AES-256) for all data in transit and at rest, compliant with SOC 2 and GDPR standards—critical for cross-border couriers. Access controls mirror your team's structure, with role-based permissions for dispatchers versus finance. Regular audits and AI-driven anomaly detection prevent unauthorized access, a risk that affects 25% of SMBs per cybersecurity benchmarks. Our own platforms, like RecoverlyAI, have handled regulated data for years without breaches. You own the system, hosted on your preferred cloud, giving full control over compliance.
What's the typical ROI timeline for courier invoice automation?
Most couriers see ROI within 2-4 months, driven by 70-80% reductions in processing time. For a firm with 300 weekly shipments, that's 15 hours saved per week at $50/hour labor cost—$30K annual savings—plus faster payments adding $100K in working capital. We base projections on your metrics during discovery, using benchmarks from the Transportation Intermediaries Association showing 3x efficiency gains. Post-launch, we track KPIs like DSO and error rates to optimize further. Unlike subscription models with ongoing fees, our one-time build delivers lasting value, paying for itself through sustained cash flow improvements.
Can this scale with our growing courier fleet?
Absolutely—our solutions are designed for scalability, handling everything from 50 to 5,000 daily packages without performance dips. The AI architecture uses modular frameworks that expand with your operations, like adding nodes for new routes or carriers. We've scaled systems for clients growing 200% in volume, maintaining sub-second processing times. During build, we incorporate buffers for peak seasons, such as holiday surges common in express delivery. You own the code, so future tweaks are straightforward, avoiding the limits of no-code tools that cap at mid-tier volumes.
How do you ensure the AI understands our specific courier terminology?
We train the AI on your domain-specific data from day one, incorporating terms like 'deadhead miles,' 'LTL shipments,' or 'accessorial charges' directly into the models. This isn't generic NLP; it's fine-tuned for logistics nuances, drawing from our experience with 150+ transportation clients. For instance, the system learns to differentiate between ground vs. air surcharges based on your manifests. Initial training uses anonymized samples from your operations, with iterative testing to achieve 98% recognition accuracy. This ensures seamless handling of industry jargon, reducing setup friction and errors in automated extractions.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.