Stop Losing Hours Chasing Invoices Amid Welding Schedules and Material Runs Automate Your Billing to Reclaim Time for What Matters
Imagine slashing your weekly admin time by 25 hours while cutting invoice errors that delay your shop's cash flow. Our custom AI solutions deliver 3x faster processing and a ROI in under 6 months—built just for fabrication workflows.
Join 150+ businesses with streamlined invoicing and boosted productivity
The "Invoice Chaos" Problem
Manual entry from crumpled supplier invoices for steel beams and rebar delays your steel fabrication runs by hours
Tracking approvals across foremen and site managers wastes time on the shop floor
Mismatched PO numbers for custom metal parts like HVAC ducting lead to payment holds and frustrated suppliers in your sheet metal shop
End-of-month reconciliation bogs down your team when deadlines clash with production shifts
Lost invoices from field deliveries of concrete forms disrupt cash flow for ongoing precast concrete projects
Over-reliance on spreadsheets for multi-vendor tooling bills in high-volume CNC shops invites costly errors like overpaying for carbide inserts
Our Custom AI Invoice Automation—Engineered for Fabrication Precision
With years building AI systems for manufacturing pros, we've seen how fragmented tools kill efficiency in custom shops. We craft solutions that fit your grind, from plasma cutting schedules to assembly line billing.
Why Choose Us
Here's the thing: in custom fabrication, every minute spent on paperwork is a minute not spent bending metal or welding frames. We build AI-powered invoice systems that ingest scanned bills from material hauls, match them to your job tickets, and route approvals through your team's chain—whether that's your lead fabricator or off-site project manager. No more digging through file cabinets or chasing emails. It's like having an extra set of hands on the shop floor, but for admin. We integrate directly with your ERP or QuickBooks, ensuring data flows seamlessly without the usual integration headaches. You're probably thinking, 'Will this handle our custom quotes?' Absolutely—we tailor it to your workflow, predicting variances in steel pricing or rush orders. Short and sweet: you get ownership of a robust tool, not some rented app that breaks under pressure.
What Makes Us Different:
Unlock Time and ROI That Powers Your Shop Forward
Reclaim 20+ Hours Weekly on Core Fabrication
Reclaim 20+ Hours Weekly on Core Fabrication: Let's be honest, you're buried in invoice chasing while deadlines loom for that custom bracket order using your plasma cutter. Our system automates data capture from supplier PDFs and streamlines approvals via mobile app, freeing your team to focus on CNC programming and quality checks on weldments. Shops like yours report a 35% productivity boost, turning wasted admin into billable output—like finishing an extra run of precision structural steel parts each week, with implementation in just 30 days.
Achieve 4x ROI with Faster Cash Flow
Achieve 4x ROI with Faster Cash Flow: Wasted time on manual billing means delayed payments from general contractors, squeezing your margins on raw material costs like aluminum billets. We deliver quantifiable savings: process invoices 70% faster by auto-matching to job cost codes, reduce errors that tie up funds in accounts payable, and see payback in 4-6 months. It's field-tested in modular construction—imagine redirecting those savings to upgrade your robotic welding cells or hire another certified welder for overtime shifts.
Boost Efficiency with Error-Proof Processing
Boost Efficiency with Error-Proof Processing: In fabrication, one mismatched invoice for pipe fittings can halt a whole plumbing assembly line on the job site. Our AI cross-checks against your inventory logs, BIM models, and job specs in real-time, cutting disputes by half and ensuring on-time delivery. You're probably thinking about compliance with supplier terms for ASTM standards—we've got it covered, ensuring audits are a breeze and your shop runs smoother than a well-oiled CNC mill.
What Clients Say
"Before AIQ Labs, our team was spending Fridays reconciling invoices from steel suppliers for I-beams—it was killing our momentum on rush structural jobs. Now, the system pulls data straight from scans and matches it to work orders automatically. We've saved about 18 hours a week on admin, and our cash flow's steadier than ever, letting us stock up on welding wire without delays. No more late nights for the bookkeeper during peak rebar season."
Mike Harlan
Shop Foreman at Precision Weld Fab Inc., a structural steel fabricator in Texas
"I was skeptical about AI in our dusty shop environment with all the aluminum shavings, but they built something that handles our custom fabrication invoices for window frames flawlessly. Integrated with our ERP in two weeks, and we've cut billing errors on aluminum extrusions by 60%, avoiding disputes on large commercial builds. ROI hit in four months—it's like they poured concrete around our old processes and made them solid for handling 500+ line items monthly."
Sarah Kline
Operations Manager at Metro Custom Metals, specializing in architectural metalwork
"Juggling invoices for multi-site projects was a nightmare, especially with field changes to rebar specs on high-rise pours. Their automation flags discrepancies right away and gets approvals via text to our site leads, even in remote areas. Last quarter, we processed 200% more invoices for precast panels without adding staff, and it helped us win a $2M bridge contract by improving our bid turnaround. Honest to God, it's transformed how we manage cash flow on civil engineering jobs."
Tom Reyes
CFO at Apex Fabrication Works, a precast concrete manufacturer with three plants
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your shop's specifics— from how you handle supplier deliveries to approval chains for custom orders. No templates; we map your exact process to build a system that fits like a custom jig.
AI System Design and Integration
Our engineers craft the AI to scan, match, and automate your invoices, linking seamlessly to your accounting and project tools. We test it against real fabrication scenarios to ensure zero disruptions.
Deployment and Hands-On Training
We roll it out with your team, providing training tailored to fabrication pros—not techies. Monitor the first runs, tweak as needed, and hand over full ownership of your new digital asset.
Why We're Different
What's Included
Common Questions
How does this handle custom quotes that change mid-project in fabrication?
Great question—custom fab shops often deal with revisions to specs or quantities, which can throw off standard invoicing. Our AI is trained on your historical data to detect changes automatically, like an updated sheet metal thickness. It flags variances for quick review and updates the invoice match in real-time, integrating with your change order logs. This prevents payment holds that delay material deliveries. We've built this for shops like yours, ensuring 95% accuracy on first pass. Setup involves mapping your revision process once, and then it runs autonomously, saving your team from manual cross-checks. You're looking at 10-15 hours saved per month on just this feature alone.
Will this integrate with our existing shop management software?
Absolutely, integration is our bread and butter. Whether you're using something like JobBOSS, E2 Shop System, or even QuickBooks for smaller ops, we create deep, two-way connections that pull in job tickets, inventory levels, and supplier details without manual entry. No brittle APIs here—our custom code ensures data syncs reliably, even during peak production. For a recent fabrication client, we linked it to their ERP in under two weeks, eliminating duplicate data entry that was costing them 12 hours weekly. We start with a full audit of your stack to avoid surprises, and provide fallback options if any tool acts up. It's all about making your workflow hum, not adding more headaches.
What's the typical timeline to get this up and running in our shop?
You're probably thinking it'll take forever, but we keep it lean. For most custom fab shops, discovery and build take 4-6 weeks, depending on complexity—like if you have multi-site approvals. We kick off with a quick workshop to map your process, then prototype the core AI in week two. Testing against your real invoices happens in weeks three and four, with tweaks based on feedback from your foremen. Full deployment by week six, including training sessions right on the shop floor. One client, a metalworking shop, went live in 35 days and saw immediate time savings. We prioritize quick wins so you feel the ROI early, without disrupting your cutting or bending schedules.
How secure is this for our sensitive fabrication data?
Security is non-negotiable in manufacturing, where custom designs can be competitive gold. We build with enterprise-grade encryption from the start, storing invoice data in compliant cloud setups that meet standards like SOC 2 and handle any supplier NDA requirements. Access is role-based—your welders see only approvals, not full financials. Our AI processes scans without retaining unnecessary images, and we include audit trails for every action, perfect for compliance checks on government contracts. In one deployment for a shop doing aerospace parts, we layered in extra protocols for ITAR-sensitive info, all without slowing down invoice flow. Regular penetration testing keeps it ironclad, so you focus on fabrication, not worries.
Can this scale if our shop takes on bigger custom orders?
Definitely—scalability is baked in, unlike those no-code tools that choke on volume. Our architecture uses advanced frameworks that handle 10x invoice growth without a hitch, from 100 monthly bills to thousands during expansion phases. For instance, if you're ramping up for larger structural steel projects, the system auto-scales processing and adds parallel approval paths. A fabrication partner of ours doubled their output last year; we optimized their setup in a day, maintaining sub-minute response times. No vendor lock-in either—you own it, so upgrades are straightforward. We monitor performance post-launch and proactively tune for your evolving needs, ensuring it grows with your shop's ambitions.
What kind of support do you offer after implementation?
We're in it for the long haul, not a one-and-done. Post-launch, you get dedicated support for the first three months, including weekly check-ins to iron out any kinks in how it meshes with your daily fab routines. Our team—many with manufacturing backgrounds—handles tweaks like adding new supplier formats or integrating fresh tools. Beyond that, it's priority email and phone access, plus quarterly reviews to boost efficiency further, like analyzing patterns in material invoice delays. One shop reported a 20% additional saving after our first optimization session. It's like having an extension of your team, ensuring the system evolves as your workflows do, without the hassle of managing it solo.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.