For Engineering Firms in Construction & Manufacturing

Stop Losing Hours to Manual Invoice Chasing on Job Sites Automate It All with Custom AI

Imagine reclaiming 15+ hours per week from paperwork, slashing processing costs by 40%, and boosting your team's focus on actual engineering work—not endless data entry.

Join 250+ businesses with streamlined invoicing and faster cash flow

Cut invoice processing time from days to minutes

Reduce errors in billing for multi-site projects by 60%

Free up your project managers to handle more bids and builds

The "Invoice Overload" Problem

Field teams drowning in paper invoices for rebar deliveries and concrete pours while on remote job sites

Manual matching of invoices to As-Built drawings and RFIs causing costly delays in project timelines

Disputes over billed quantities for structural steel or precast concrete eating into profit margins on fabrication jobs

Month-end close taking weeks because of scattered invoice data from electrical and plumbing subcontractors

Cash flow bottlenecks from delayed approvals on high-volume steel fabrication invoices for modular builds

Error-prone data entry leading to overpayments on variable costs for HVAC systems and site excavation in engineering projects

Our Custom AI Invoice Automation Built for Your Engineering Workflow

We've powered invoice systems for over 50 construction and manufacturing firms, turning chaotic billing into a seamless, field-tested process.

Why Choose Us

Here's the thing: engineering firms like yours deal with invoices that aren't just numbers—they're tied to blueprints, site logs, and supplier specs. We don't slap on a generic tool. Instead, we build a tailored AI system that integrates directly with your CAD software, project management platforms, and accounting setup. It scans invoices, matches them to your engineering data, flags discrepancies like mismatched steel quantities, and routes approvals via mobile for your on-site teams. No more lost time chasing paper trails. You're probably thinking, 'Will this fit our unique setup?' Absolutely—we customize every piece to your workflow, ensuring it's scalable as your projects grow.

What Makes Us Different:

AI that reads and extracts data from scanned or digital invoices specific to construction line items

Automated workflows that align billing with engineering milestones and change orders

Seamless integration with tools like Procore or AutoCAD for real-time validation

Unlock Time and Cost Savings Tailored to Engineering Firms

Save 15-20 Hours Per Week on Invoice Handling

Save 15-20 Hours Per Week on Invoice Handling: Let's be honest, your engineers shouldn't be buried in admin work matching supplier bills to BOQs. Our system automates data capture from scanned POs and three-way matching, freeing up time for design reviews or site oversight. One civil engineering firm cut their weekly processing from 25 hours to under 5, redirecting efforts to accelerate two highway projects and win an extra $500K contract that quarter.

Achieve 40% ROI Through Reduced Errors and Faster Payments

Achieve 40% ROI Through Reduced Errors and Faster Payments: Manual entry leads to mistakes—like overbilling on MEP installs or rebar quantities—that hit your bottom line hard. We deliver quantifiable gains: error rates drop by 70% via OCR integration with CAD files, payments process 3x faster for prompt subcontractor payouts, and cash flow improves immediately. It's like reinforcing a foundation—solid, reliable, and built to last, with one manufacturer recouping $150K in overpayments in the first six months.

Boost Productivity with Mobile-Ready, Custom Approvals

Boost Productivity with Mobile-Ready, Custom Approvals: Picture this: your site foreman approves a supplier invoice for structural steel deliveries right from their phone, no WiFi needed during remote pours. We tailor the system to your field realities, integrating offline capabilities with Procore APIs and real-time notifications for change order approvals. Teams report 30% higher efficiency on fabrication schedules, focusing on builds instead of bureaucracy, with one contractor reducing approval cycles from 48 hours to under 2.

What Clients Say

"Before AIQ Labs, our team was spending Fridays just sorting paper invoices for rebar and formwork on bridge projects—lost count of the errors on billed quantities that delayed punch lists. Now, it's fully automated with three-way matching to our schedules, and we've saved about 18 hours a week. Cash flow's steadier for timely subcontractor payments, and we're bidding on more infrastructure jobs without the headache."

Mike Harlan

Senior Civil Project Engineer, Apex Bridge Engineering Co.

"We handle tons of fabrication invoices for welded steel components, and mismatches with our AutoCAD drawings were killing us on tolerance disputes. Their custom setup uses AI to match everything automatically to shop drawings—cut our disputes by half in the first month and recovered $80K in overbilled materials. Honestly, it's like having an extra estimator on payroll without the cost."

Sarah Kline

Finance and Procurement Manager, BuildTech Steel Fabrication Inc.

"As a mid-sized firm specializing in commercial builds, we were juggling Procore and QuickBooks manually for pulling invoice data from daily site logs on concrete and framing subs. AIQ built us a system that integrates directly with our BIM models for automated verification. Processing time went from two weeks to two days, and our ROI hit 35% in year one by avoiding delays on MEP tie-ins. Game-changer for staying competitive in tight bids."

Tom Reyes

Director of Field Operations, Forge Commercial Engineering Group

Simple 3-Step Process

Step 1

Discovery and Workflow Mapping

We dive into your engineering processes—reviewing how invoices flow from suppliers to site approvals. No cookie-cutter audits; we map your exact pain points, like integrating with your BIM models.

Step 2

Custom AI Build and Integration

Our engineers craft the system from scratch, training AI on your invoice types and connecting it to tools like your ERP or field apps. Testing happens in real scenarios, ensuring it handles variable project costs without a hitch.

Step 3

Deployment, Training, and Optimization

We roll it out with hands-on training for your team, then monitor and tweak based on live data. Expect ongoing support to scale as your firm takes on bigger manufacturing runs or construction phases.

Why We're Different

We build from the ground up with custom code, not just connect off-the-shelf apps—giving you true ownership over a system that evolves with your engineering needs, unlike rigid templates that break on complex projects.

Our focus on field-tested integrations means no more fragile links between invoice data and site realities; we engineer robust APIs that handle the chaos of construction timelines, reducing downtime by design.

Forget subscription sprawl—we deliver a unified AI asset you own, eliminating monthly fees for disconnected tools and letting you scale without vendor lock-in.

We prioritize ROI with measurable benchmarks, like hours saved per invoice cycle, tailored to manufacturing metrics—not vague promises, but proven outcomes from firms just like yours.

Our team includes ex-construction pros who get the lingo, from RFIs to punch lists, ensuring the solution fits your workflow without forcing awkward changes.

We avoid no-code limitations by using advanced frameworks for scalable AI that grows with your business, preventing the bottlenecks that plague generic assemblers.

Deep, two-way data flows mean your invoices sync bidirectionally with engineering software, catching issues like quantity variances in real-time—something superficial tools can't touch.

We emphasize mobile-first design for on-site teams, with offline processing for remote builds, because we know engineering doesn't stop at the office door.

Our solutions are production-ready from day one, stress-tested for high-volume scenarios like quarterly supplier billing, not fragile prototypes that crumble under load.

We partner for the long haul, offering ownership transfer and minimal ongoing costs, so you're not perpetually renting someone else's tech stack.

What's Included

AI-powered OCR that extracts line items from invoices, recognizing construction-specific terms like 'sq ft of formwork' or 'tons of aggregate'

Automated matching engine that cross-references invoices against engineering drawings and purchase orders for accuracy

Mobile approval workflows with push notifications for field engineers, supporting offline mode on job sites

Real-time discrepancy detection, flagging issues like unbilled change orders or overages in material costs

Seamless integration with accounting software (e.g., Sage or Xero) and project tools (e.g., Autodesk or Bluebeam)

Custom dashboards showing invoice status tied to project milestones, with ROI trackers for cost savings

Bulk processing for high-volume manufacturing invoices, handling thousands per month without manual intervention

Compliance features ensuring adherence to industry regs like lien waivers or payment certifications

Predictive analytics to forecast invoice volumes based on project timelines and supplier patterns

Secure data encryption and audit trails for sensitive engineering bids and financials

Scalable architecture that adapts to growing firms, from single-site builds to multi-state operations

One-click export to formats like PDF or CSV for easy sharing with stakeholders or auditors

Common Questions

How does your invoice automation handle the unique billing in engineering projects?

Engineering firms often have invoices tied to phases like design, procurement, and installation, with variables like custom fab parts. We build AI that learns your specific patterns—scanning for details like blueprint references or unit costs—and automates matching to prevent errors. For instance, it flags if an invoice for structural steel doesn't align with your latest Revit model. This custom approach saves hours compared to generic tools that struggle with industry nuances. We've seen firms reduce approval cycles from 7 days to under 24 hours, directly boosting cash flow for upcoming bids.

What if our current systems like Procore aren't compatible?

Compatibility isn't an issue—we specialize in deep integrations without disrupting your setup. Our team maps your existing tools, like Procore for project tracking or your CAD software, and builds secure APIs for seamless data flow. No rip-and-replace; we start small, automating just invoice capture first, then expand. A manufacturing client with legacy ERP saw full integration in 6 weeks, cutting manual entries by 80%. You're in control, and we provide full testing to ensure zero downtime on live projects.

How quickly can we see ROI from this automation?

Most clients see measurable ROI within the first 1-3 months. We focus on quick wins like automating 70% of routine invoices, which typically saves 10-15 hours weekly right away—translating to $5K+ in labor costs for a mid-sized firm. Over a year, that's a 35-50% return through fewer errors and faster payments. We track it with built-in metrics, adjusting as needed. One engineering group recouped their investment in two months by streamlining supplier payments for a major plant expansion.

Is the system secure for sensitive construction data?

Absolutely—security is non-negotiable in construction, where invoices often include proprietary engineering specs. We use enterprise-grade encryption, role-based access, and compliance with standards like SOC 2. Data stays within your owned system, not cloud rentals prone to breaches. Audit logs track every action, from approval to payment, helping with disputes or regulatory checks. Firms we've worked with report zero incidents, even during high-stakes projects involving government contracts.

Can this scale as our firm grows into larger manufacturing runs?

Yes, our solutions are designed for scalability from day one. Starting with your current volume—say, 200 invoices monthly—we architect the AI to handle spikes, like 1,000+ during peak construction seasons, without performance lags. It's modular, so adding features like multi-site support is straightforward. A client scaling from regional builds to national ops doubled their invoice load seamlessly, maintaining 99% uptime and saving an extra 10 hours weekly as they grew.

What kind of support do you provide after launch?

We don't just build and bail—post-launch, you get dedicated support including monthly check-ins, performance tweaks, and training refreshers. Our team monitors for issues like evolving supplier formats and optimizes accordingly. For engineering firms, this means adapting to new project types, like shifting from civil to mechanical. Clients appreciate the proactive approach; one reported resolving a workflow snag in under 24 hours, keeping their month-end close on track.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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Service Category

Invoice Automation