Stop Losing Hours to Manual Invoicing After Every Lawn Job Automate It All with Custom AI Precision
Landscapers like you waste 15-20 hours weekly on paperwork that pulls you from the field. Our solutions deliver 3x faster invoicing and 25% cost savings, turning chaos into streamlined cash flow.
Join 250+ businesses with seamless, error-free billing
The "Field-to-Bill" Delay Problem
Chasing Crews for Job Completion Notes on Mulch Spreading and Edging During Mid-Season Rush
Manual Data Entry Errors from Handwritten Timesheets on Irrigation Installs and Sod Laying
Delayed Invoices After Seasonal Landscaping Projects Like Fall Leaf Removal and Spring Planting
Weather-Induced Billing Disputes with Clients Over Rain-Delayed Turf Aeration or Pruning Jobs
Fragmented Tracking of Mulch, Topsoil, and Plant Material Costs Across Multiple Yard Sites
Overlooked Add-On Charges for Last-Minute Yard Adjustments Like Extra Retaining Wall Repairs
Tailored AI Invoice Automation Built for Your Landscaping Workflow
With over a decade engineering solutions for field-heavy trades, we've streamlined billing for landscapers nationwide.
Why Choose Us
We craft invoice automation systems that integrate directly with your crew's mobile apps and accounting tools. No more piecing together sod installation logs or fertilizer receipts at month's end. Our AI captures job details in real-time—from sod square footage to tree trimming hours—then generates precise invoices tailored to your client relationships. It's like having a digital foreman who never forgets the details, ensuring every bill reflects the hard work in the dirt.
What Makes Us Different:
Unlock Time and Revenue Gains That Scale with Your Crew
Slash Weekly Admin Time by 15 Hours
Slash Weekly Admin Time by 15 Hours: Picture your office manager reconciling timesheets for 10+ crew routes on hardscaping projects—instead, automate pulls from GPS-tracked mowers and trimmers, freeing 15 hours for strategizing summer patio installs. Landscaping benchmarks from the National Association of Landscape Professionals show 30% productivity gains, translating to $5,000+ monthly savings without new hires.
Achieve 4-6 Month ROI Through Faster Payments
Achieve 4-6 Month ROI Through Faster Payments: Manual delays after large tree planting jobs can stall cash flow for weeks. Our system enables same-day invoicing via mobile apps, cutting days sales outstanding by 40% based on our 50+ landscaping client data. Reinvest freed-up capital in fleet upgrades or promoting drought-resistant sod services, converting seasonal jobs into revenue within 48 hours.
Eliminate 95% of Billing Errors in Variable Jobs
Eliminate 95% of Billing Errors in Variable Jobs: Weather shifts during fence line trimming or seasonal bed mulching create billing headaches. Our AI verifies against original bids, weather APIs, and site photos, flagging issues pre-invoice. This ensures spot-on accuracy for clients, accelerating payments by 25% and safeguarding repeat business in the relationship-focused home services market.
What Clients Say
"Before AIQ, Fridays were lost chasing crew notes for basic lawn aeration and overseeding invoices—it took 4-5 hours per batch and we missed 40% of fertilizer add-ons. Now, automation pulls from on-site photos and GPS logs, slashing our billing errors by 80% over six months. Cash from weekly mow routes hits our account in 7 days, not 30."
Mike Rivera
Operations Manager, GreenScape Pros Landscaping
"Sarah Kline"
Sarah Kline
Owner, Evergreen Landscaping Services
"We integrated this with our Jobber app last quarter for tree service jobs, revolutionizing add-on tracking—no more manual measurements for 20-foot stump grinding or branch chipping footage; AI handles it instantly. Payments now arrive 10 days faster on average for arborist crews, adding $15K to quarterly cash flow. Should've switched during our 2022 expansion into residential pruning contracts."
Tom Hargrove
General Manager, Rooted Landscapes & Tree Care
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily operations— from crew dispatch to client sign-offs— to map exactly how invoices flow in your landscaping business. No assumptions; we tailor to your unique challenges like seasonal crew fluctuations.
Custom AI Build and Integration
Our engineers construct your system using advanced frameworks, linking it to tools like your scheduling software and bank feeds. We test rigorously to ensure it handles real scenarios, such as variable job durations from weather delays.
Deployment, Training, and Optimization
Rollout happens seamlessly with hands-on training for your team. We monitor performance for the first month, tweaking for peak efficiency—like automating fertilizer cost tracking— so you see ROI from day one.
Why We're Different
What's Included
Common Questions
How does this automation handle variable job scopes in landscaping?
Our system uses AI to adapt to changes on the fly. For instance, if a client adds retaining wall installation mid-job, the crew logs it via app, and the AI recalculates costs based on your predefined rates for stone and labor. It cross-references weather data to prorate incomplete work, ensuring invoices are accurate without manual overrides. We've seen this reduce disputes by 70% for clients with unpredictable yard projects, saving hours of back-and-forth. Integration with your scheduling tool keeps everything synced, so you're not rebuilding estimates from scratch.
What if my crews aren't tech-savvy with mobile invoicing?
We design for the field, not the boardroom. Training is hands-on, starting with simple voice-to-text for noting job details like mulch volumes—no typing required during a busy trim. The interface mimics familiar apps, with icons for common tasks like 'log sod footage.' Post-launch, we provide cheat sheets and a helpline. One landscaper reported their least techy crew member up to speed in a week, reclaiming 8 hours weekly from office trips. It's built to fit rugged workflows, not force them into rigid software.
Can this integrate with my existing tools like Jobber or QuickBooks?
Absolutely, we specialize in deep, bidirectional integrations. For Jobber users, we pull job schedules and crew assignments directly, auto-populating invoice lines with details like irrigation pipe lengths. QuickBooks gets seamless exports, matching your chart of accounts for categories like 'seasonal maintenance.' Unlike shallow connectors that break, our custom APIs handle high-volume data from multiple crews without lag. A recent project synced 500+ monthly invoices flawlessly, cutting entry time from 20 hours to under 2. We map it all during discovery to avoid any workflow disruptions.
How secure is the data for sensitive client landscaping contracts?
Security is non-negotiable in client-trust industries like yours. We use enterprise-grade encryption for all job data, from site photos to contract terms, stored in compliant cloud infrastructure with SOC 2 standards. Access is role-based—crews see only their jobs, while admins handle billing. Regular audits and AI anomaly detection flag unusual activity, like duplicate entries. For landscapers dealing with high-end residential clients, this means peace of mind; no breaches in our five-year track record. We also enable client-specific data silos to protect proprietary yard designs.
What's the typical timeline and cost for implementation?
Timelines vary by complexity, but most landscaping setups launch in 6-8 weeks: two for mapping your workflows, three for building and testing, and the rest for training and tweaks. Costs start around $15K for a core system, scaling with features like multi-site support—delivering ROI in 4 months via time savings alone. Unlike subscriptions that nickel-and-dime, you own it outright, with optional maintenance at 15% annually. We've helped a mid-sized firm go live before peak season, avoiding their usual billing backlog and adding $50K in faster collections.
Will this scale if I expand my landscaping services?
Yes, our architecture is built for growth. As you add services like hardscaping or expand crews, the system scales seamlessly—handling 10 to 100 jobs daily without added costs. AI models retrain on your data to optimize for new elements, like paving material costs. One client grew from 5 to 25 crews; we upgraded in days, maintaining 99% uptime. It's not a template; we future-proof it during build, ensuring your investment supports ambitions like entering commercial contracts without starting over.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.