Stop Losing Hours Chasing Invoices After Every Paint Job Automate Billing to Reclaim Your Weekends
Painting businesses waste 15-20 hours weekly on manual invoicing—time better spent on ladders, not ledgers. Our custom AI solutions cut that to zero, delivering 3x faster payments and 25% cost savings on admin overhead.
Join 250+ home services businesses with streamlined billing
The "Invoice Chaos" Problem
Manual invoicing after rushed jobsite estimates for interior wall prep leads to overlooked add-ons like trim work or color matching, resulting in 20% revenue leakage per project
Clients delaying payments because invoices don't match the verbal quote from the on-site walk-through
Tracking down signatures for change orders on repaints or drywall repairs eats into your crew's prep time, delaying project starts by up to 2 days per job
Seasonal surges in residential painting mean invoice backlogs that delay supplies for the next big project
Disputes over material costs for custom finishes like faux painting techniques because records aren't digitized from the paint store run, leading to 15% of jobs requiring rebilling
End-of-month reconciliation nightmares when subcontractor invoices for drywall sanding and priming don't sync with your job logs, causing 10-15 hours of manual data entry
Our Custom AI Invoice Automation Built for Painters
With over a decade architecting AI for client-focused trades, we've streamlined billing for 150+ home services firms, reducing admin time by 70% on average.
Why Choose Us
We don't slap on generic software. Instead, AIQ Labs engineers a bespoke system tailored to your painting workflow—from capturing job details via mobile photos of prepped walls to auto-generating invoices that reflect exact labor hours and paint quantities. It's like having a digital foreman who handles the paperwork, ensuring every drop of paint translates to prompt payment. Our enterprise-grade AI integrates seamlessly with your scheduling tools, eliminating the guesswork in billing variable jobs like interior refreshes or exterior weatherproofing.
What Makes Us Different:
Unlock Time and ROI That Fuels Your Growth
Reclaim 15 Hours Weekly for More Bids
Reclaim 15 Hours Weekly for More Bids: No more evenings reconciling spray times for epoxy coatings and roller hours on textured walls. Our AI handles invoice drafting from job site photos, freeing your team to bid on that next multi-unit residential repaint. Businesses see a 200% ROI in the first quarter through faster cycles—turning around 20% more jobs annually—and zero admin hires needed.
Accelerate Payments by 40%
Accelerate Payments by 40%: Invoices auto-send post-job walkthrough with embedded photos of completed trim detailing, and AI-flagged discrepancies like mismatched primer quantities resolved instantly. Painters report cash inflows jumping from 45 days to 27, stabilizing supply chains for bulk latex paint orders and reducing interest on business loans by $2,000 quarterly.
Slash Errors and Disputes by 85%
Slash Errors and Disputes by 85%: AI cross-checks against your job logs, ensuring billed amounts match actual gallons of semi-gloss used or square footage of ceiling coverage. This builds client trust—like a flawless base coat—leading to 30% more repeat business and referrals without the hassle of rework claims on cabinet refinishing jobs.
What Clients Say
"Before AIQ, we'd spend Fridays chasing invoices for our crew's wallpaper stripping and priming jobs—it was total chaos during peak summer season. Now, the system pulls data straight from our site notes on square footage covered, and payments hit in under two weeks. Saved us about 12 hours a week, letting us take on two extra multi-room interior projects last quarter without hiring extra help."
Mike Rivera
Owner, Riverside Coatings & Finishes
"As a small team handling mostly residential exteriors like siding and trim, manual billing was killing our margins on weather-dependent jobs. Their custom AI integrated with our QuickBooks and even flagged a pricing error on a cedar deck stain job involving 500 linear feet, saving $500 in overbilling. Cash flow improved immediately—no more dipping into savings for urgent Sherwin-Williams paint runs during rain delays."
Sarah Chen
Operations Lead, Precision Paint Pros LLC
"We do a lot of historical restorations, where invoices get complicated with custom pigments for period-accurate crown molding. AIQ built something that automates it all, from digital approval chains for lead paint abatement add-ons to final sends with material breakdowns. Cut our admin costs by 30% in six months, and our accountant loves the clean, digitized records that match OSHA compliance logs."
Tom Hargrove
Founder, Heritage Brushworks Restoration
Simple 3-Step Process
Workflow Discovery
We audit your current process—from estimating a kitchen cabinet refinish to final invoicing—identifying bottlenecks like delayed material logs. This ensures our AI fits your exact rhythm, not some off-the-shelf mold.
Custom AI Build
Our engineers craft your system, training AI on your past jobs to recognize patterns like labor for high walls or add-ons for textured ceilings. Integration with your tools happens seamlessly, with testing on real scenarios.
Deployment and Optimization
Go live with full training for your team. We monitor the first month, tweaking for peak efficiency—like auto-adjusting for seasonal color trends—delivering your owned, scalable solution ready to grow with your business.
Why We're Different
What's Included
Common Questions
How does this work for variable pricing in painting jobs?
Our AI learns your pricing structure—from base rates for standard walls to premiums for specialty finishes like metallic sheens. During setup, we input your catalog, and the system auto-applies rules based on job descriptions you log via app. For a recent client, this meant invoices for a 2,000 sq ft exterior job factored in weather-resistant additives automatically, reducing manual adjustments by 80%. It's all custom-coded to your workflow, ensuring accuracy without constant overrides. Plus, it integrates with your supplier data for real-time material cost pulls, keeping everything current amid fluctuating paint prices.
What if I already use invoicing software?
We don't replace your existing tools; we enhance them. Our AI acts as a smart layer, pulling data from your current setup—like Housecall Pro or Jobber—and automating the gaps, such as auto-filling from job photos or client notes. For one painting firm, this bridged their scheduling app to QuickBooks, cutting data entry from 10 hours to under 1 weekly. Setup involves a quick API connection, and we test it against your live jobs to avoid disruptions. The result? A unified flow where your software's strengths shine, without the hassle of migrating everything.
How secure is the system for client payment info?
Security is non-negotiable in home services, where you're handling residential addresses and payment details. We build with enterprise-grade encryption, compliant with PCI DSS for card data and GDPR for client privacy. Access is role-based—your foreman sees job summaries, but only admins handle finances. In a deployment for a mid-sized painter, we added multi-factor auth and audit logs, preventing any breaches during a high-volume season. Regular updates and vulnerability scans keep it robust, giving you peace of mind like a locked tool van on-site.
Can it handle seasonal fluctuations in my painting business?
Absolutely—our systems are designed for the ebb and flow of home services. The AI forecasts invoice volumes based on your historical data, like summer exterior peaks versus winter interiors, and scales processing accordingly. For a contractor we worked with, this meant auto-prioritizing high-value jobs during rush periods, handling 50% more invoices without added staff. We include buffer rules for delays, like weather hold-ups on siding projects, ensuring payments don't stall. It's all tailored, so your cash flow stays steady year-round.
What's the timeline to get this up and running?
From consultation to launch, expect 4-6 weeks for a custom build, depending on your workflow complexity. Week 1 is discovery, mapping your process from bid to bill. Weeks 2-3 involve coding and integration, with prototypes tested on sample jobs like a garage door repaint. Week 4 is deployment, including team training via quick video walkthroughs. One painter went live in 5 weeks and saw immediate savings on their next 10 jobs. We provide ongoing support to refine it, ensuring it evolves with your business without long waits.
How do I measure the ROI after implementation?
We embed built-in dashboards tracking key metrics: hours saved on admin, payment cycle times, and error reductions. For instance, benchmark against your pre-AI baseline—most clients see 15-20 hours reclaimed weekly, translating to $5K+ monthly in productivity. A recent case showed a 150% ROI in three months through faster collections on 30 jobs. You get monthly reports with specifics, like how many interior repaint invoices cleared without disputes, plus projections for scaling. It's transparent, helping you justify the investment to your team or stakeholders.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.