Stop Losing Hours Chasing Invoices on Job Sites Reclaim Your Week with AI-Powered Automation
Imagine slashing 15+ hours per week on manual invoicing, cutting errors by 40%, and boosting your cash flow to keep projects moving without delays.
Join 250+ businesses with faster payments and zero invoice headaches
The "Field Invoice" Problem
Manual data entry from crumpled subcontractor invoices for rebar and concrete pours amid dust and tight project deadlines
Delayed approvals when foremen are stuck on-site, bottlenecking your cash flow
Errors in matching invoices to punch lists for steel framing or HVAC installations, leading to overpayments on material deliveries
Lost invoices in the shuffle of job site photos and handwritten notes
Month-end scrambles to reconcile supplier bills for custom fabricated steel beams with incomplete RFIs and change orders
Compliance headaches from untracked invoice audits for lien waivers and retainage during commercial project closeouts
Our Custom AI Invoice Automation – Built for Your Reno Workflow
We've powered invoice systems for over 50 construction firms, turning field chaos into seamless efficiency
Why Choose Us
Here's the thing: renovation work doesn't follow a neat schedule. You're dealing with last-minute change orders, suppliers who bill twice, and foremen too busy swinging hammers to chase paperwork. We build AI tailored to your exact process – scanning dusty invoices via mobile upload, auto-matching them to job codes in your estimating software, and routing approvals through simple site check-ins. No more generic templates. This is your system, owned by you, integrating directly with tools like Procore or QuickBooks. Let's be honest, it's like having a digital clerk who never calls in sick.
What Makes Us Different:
Unlock Time and Cost Wins That Hit Your Bottom Line
Slash Weekly Admin Time by 15 Hours
Slash Weekly Admin Time by 15 Hours: You're probably thinking about all those evenings spent reconciling bills after a long day overseeing foundation pours. Our AI handles invoice capture from scanned delivery tickets and matches them to job cost codes automatically, freeing your office team for bidding new commercial builds. One mid-sized contractor we worked with cut their invoicing from 20 hours to 5, redirecting that time to secure two extra warehouse retrofit contracts monthly, boosting annual revenue by 18%.
Boost ROI with 30% Faster Payments
Boost ROI with 30% Faster Payments: Manual errors delay checks from general contractors who nitpick every line item on electrical subcontracts. We automate accuracy by cross-referencing invoices with your digital punch lists and as-built drawings, ensuring perfect matches. Result? Payments roll in 10-15 days quicker, improving cash flow for timely procurement of heavy equipment without dipping into lines of credit. Think of it as laying a smoother foundation for your business growth, with one client seeing a 22% improvement in working capital within the first quarter.
Cut Costs by Reducing Overpayments 25%
Cut Costs by Reducing Overpayments 25%: In construction, double-billed lumber for framing or unapproved change orders for roofing materials can eat profits fast. Our system flags discrepancies before payment, like a vigilant site inspector catching issues early via OCR scanning of supplier packing slips. Clients see direct savings – one reno firm avoided $12K in errors last quarter alone on a multi-unit townhome project, turning potential losses into reinvestable capital for expanding their prefab manufacturing partnerships.
What Clients Say
"Before AIQ, our team was buried under stacks of subcontractor invoices from kitchen remodels involving custom cabinetry installs – we'd lose hours just verifying quantities against delivery manifests. Now, the AI pulls it all in seconds via mobile uploads from the site, and we've shaved two full days off our monthly close for a recent 10-unit condo flip. Cash flows better, and we're bidding on bigger commercial tenant improvements without the stress."
Mike Harlan
Operations Manager, Harlan Renovations LLC
"Dealing with change orders on bathroom overhauls meant constant back-and-forth emails for approvals on tile and fixture upgrades. This custom setup integrates with our Procore job tracking app, auto-sending alerts to the foreman on-site via tablet. Saved us about 12 hours a week during peak season, and payments from homeowners come in 10 days faster now on average for our single-family renos. Game-changer for staying lean in a volatile material market."
Sara Lopez
Owner, Lopez Home Improvements Inc.
"We had a nightmare with supplier invoices not matching our material logs during a full-house gut involving drywall and plumbing reroutes. AIQ built something that scans photos from the job site iPad and flags mismatches instantly against our Bluebeam markups. Cut our error rate in half over six months, and the ROI hit within three months on a $500K project – no more surprise overpayments eating into our margins on follow-on industrial manufacturing fit-outs."
Tom Reilly
Senior Project Foreman, Reilly Builders Group
Simple 3-Step Process
Discovery and Mapping
We dive into your renovation workflow – from initial bids to final walkthroughs – to map exactly how invoices flow in your operation. No assumptions; this is custom from day one.
AI Build and Integration
Our engineers craft the AI to fit your tools, like pulling data from site photos or syncing with your estimating software. We test it on real job scenarios to ensure it handles the unpredictability of reno work.
Deployment and Optimization
Roll it out with hands-on training for your team. We monitor the first few projects, tweaking for peak efficiency, so you're up and running with measurable time savings right away.
Why We're Different
What's Included
Common Questions
How does this handle the chaos of change orders in renovations?
Change orders are a reno staple – that surprise plumbing reroute can throw everything off. Our AI is built to capture them dynamically: when a foreman logs a change via mobile, it auto-generates an addendum, matches it to the invoice, and routes for approval. We've seen teams reduce approval times from days to hours. It's integrated with your project management tool, so nothing falls through. For one client, this cut disputes by 35%, keeping projects on track without cash flow hiccups. We customize the thresholds based on your typical job sizes, ensuring it fits your workflow perfectly.
What if my invoices come in weird formats from old-school suppliers?
Suppliers in construction love their PDFs, emails, or even faxes – it's frustrating. Our AI uses advanced OCR trained on industry docs to pull line items, totals, and PO numbers regardless. It learns from your past invoices to get smarter, handling handwritten notes too. No more manual typing errors that lead to overpayments. A renovation firm we helped went from 2-hour entry sessions to automated pulls in minutes, saving 10 hours weekly. We start with a quick audit of your common formats to tailor it right away.
Will this integrate with my existing tools like QuickBooks or Procore?
Absolutely – we specialize in deep, two-way integrations that feel native. For QuickBooks, invoices auto-post to the right job codes; with Procore, it syncs commitments and variations in real-time. No brittle Zapier hacks here; our custom APIs ensure data flows securely without duplicates. One contractor integrated it across three tools and saw their reconciliation time drop from a full day to 30 minutes. We map it to your exact setup during discovery, so it's plug-and-play from launch.
How secure is this for sensitive project financials?
Security is non-negotiable in construction, where bids and costs are competitive edges. We use enterprise-grade encryption for all data in transit and at rest, with role-based access so only approved eyes see invoice details. Compliance with standards like SOC 2 keeps you audit-ready for any project closeout. Plus, our system logs every action for traceability. A client in commercial renos praised how it prevented unauthorized approvals during a team transition. We build it to your specs, including any industry regs like lien protections.
What's the ROI timeline for a mid-sized reno contractor?
Most see payback in 3-6 months. If you're a 20-person firm handling 15 projects yearly, expect 15 hours saved weekly at $50/hour labor – that's $39K annually, minus our one-time build fee. Faster payments add another 20% to cash velocity. We track metrics from day one, like error reductions and approval speeds. One team hit ROI in two months by avoiding $8K in billing mistakes on a single kitchen series. It's practical: we focus on your pain points, like sub payments, to deliver quick, field-tested wins.
Can I scale this as my renovation business grows?
Yes, our architecture is designed for growth – from solo flips to multi-crew operations. It handles increased volume without slowdowns, auto-scaling for peak seasons like spring renos. As you add teams or projects, we expand features like multi-site approvals. A contractor we built for doubled their jobs in a year; the system adapted seamlessly, integrating new suppliers without rebuilds. Ownership means you control the upgrades, keeping costs predictable as you scale.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.