Stop Wasting Hours on Manual Tire Invoice Processing Reclaim 15+ Hours Weekly with Custom AI Automation
Tire shops lose $5,000+ annually to inefficient invoicing—manual entry errors alone cost the automotive sector 2-3% of revenue. Our solutions deliver proven ROI in under 90 days, slashing admin time and boosting shop throughput.
Join 250+ automotive businesses streamlining operations with AIQ Labs
The "Invoice Overload" Problem
Endless Manual Entry for Tire Service Invoices: Entering wheel torque specs, tread depth measurements, and TPMS sensor data from service bays into billing systems
Billing Errors from Handwritten Wheel Balance Tickets: Misrecorded rotor weights or imbalance grams leading to incorrect alignments and customer disputes
Delayed Payments Due to Scattered Tire Inventory Receipts: Mismatched DOT codes and sidewall specs from bulk tire deliveries causing inventory reconciliation delays
Month-End Chaos Matching Brake Job Invoices to Parts Orders: Reconciling pad wear estimates, caliper rebuilds, and OEM part numbers across multiple vendors
Compliance Headaches Tracking Tire Disposal and Warranty Claims: Manual logging of retread eligibility, environmental regs, and Michelin/Nexen claim serials
Lost Revenue from Unbilled Oil Change and Alignment Upsells: Forgotten add-ons like synthetic fluid upsizes or four-wheel caster/camber adjustments
Enterprise-Grade Invoice Automation, Built for Tire Shops
With over a decade engineering AI for automotive workflows, we've helped 150+ shops eliminate invoice bottlenecks and achieve industry-leading efficiency.
Why Choose Us
Picture your tire shop's invoicing as a well-tuned engine—smooth, reliable, no clogs. At AIQ Labs, we craft custom AI systems that ingest tire service tickets, match them to inventory pulls, and push approved invoices directly into your accounting software. No more sifting through stacks of paper or wrestling with clunky apps. Our approach starts with mapping your exact bay-to-bill process, then deploys intelligent OCR and rule-based AI to handle everything from multi-part tire bundle pricing to regulatory stamps. The result? A unified system you own, scaling as your shop grows, without the subscription traps that plague most assemblers.
What Makes Us Different:
Quantifiable Gains That Drive Your Bottom Line
Slash Admin Time by 15 Hours Per Week
Slash Admin Time by 15 Hours Per Week: Front desk teams spend hours rekeying tire mount data including bead seating pressures and valve stem orientations. Our AI captures it once via mobile bay scanners, auto-populates invoices with OEM-compliant formats, and routes for manager approval—freeing staff for high-value tasks like recommending premium all-season radials. Shops report a 40% productivity boost, translating to an extra bay's worth of 8-10 daily tire rotations or alignments.
Achieve 5x Faster ROI on Invoice Processes
Achieve 5x Faster ROI on Invoice Processes: Manual invoicing drains 10-15% of a tire shop's overhead on tasks like reconciling lug nut torque logs. We deliver custom automation integrating with shop management software like Mitchell1, paying for itself in 3-6 months, with benchmarks showing 25% cost reductions in AP handling for brake rotor and pad orders. No more chasing lost tire rebate forms for brands like Goodyear—everything's tracked via serial numbers and billed accurately the first time.
Boost Cash Flow with 30% Quicker Payments
Boost Cash Flow with 30% Quicker Payments: Delayed tire supplier invoices for load-rated radials tie up capital needed for stock. Our system automates matching DOT-stamped receipts to service tickets and approvals via ERP integration, cutting payment cycles from 30 days to 3-5 days. Expect a 20-30% improvement in days sales outstanding, directly fueling reinvestment in lifts or diagnostic tools for suspension alignments.
What Clients Say
"Before AIQ, our team was buried under stacks of tire invoices every Friday—taking two full days to sort through tread wear reports and balance tickets. Now, it's done in just 4 hours, and we've caught billing errors on TPMS recalibrations that saved us $8,000 last quarter alone. It's a game-changer for our peak summer tire changeover season."
Mike Rivera
Service Manager, Riverside Tire & Auto Pros
"We handle 200+ four-wheel alignments weekly, and manual invoicing for caster adjustments was killing our margins on strut jobs. AIQ built a system that integrates our POS with QuickBooks and auto-flags warranty claims for Bridgestone radials. Cut our processing time by 12 hours a week, and our error rate dropped to zero on those claims over the past six months."
Sarah Chen
Owner, Apex Alignment & Brake Services
"Tire disposal compliance was a nightmare with paper trails for state recycling regs and retread tracking. Their AI automates the whole flow, from service ticket scans to invoice generation for Kumho tires, and we've sped up supplier payments by 25% on average. Honestly, it's like adding an extra mechanic without the payroll for handling 50+ fleet rotations monthly."
Tom Hargrove
Operations Director, Fleet Tire & Wheel Solutions
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your tire shop's daily rhythm—analyzing bay tickets, inventory logs, and billing pain points to design a blueprint tailored to your operations.
Custom AI Build and Integration
Our engineers code your solution from scratch, linking AI invoice capture to your shop software for seamless data flow without disrupting service.
Testing, Launch, and Optimization
We test rigorously on real tire service scenarios, launch with minimal downtime, and refine based on your feedback for peak performance.
Why We're Different
What's Included
Common Questions
How does your invoice automation handle variable tire pricing?
We customize the AI to learn your shop's pricing matrix, including seasonal discounts on all-terrain tires or bundle deals for rotations. It pulls from your inventory system in real-time, ensuring accurate invoicing without manual overrides. For example, if a customer adds nitrogen fill to a tire package, the system auto-adjusts and routes for approval. This has helped shops like yours reduce pricing errors by 95%, saving thousands in refunds annually. Implementation takes just 4-6 weeks, with full training for your team.
Will this integrate with my existing tire shop management software?
Absolutely. We specialize in deep integrations with tools like Shop-Ware, Tekmetric, or AutoFluent, creating two-way data flows so invoice updates sync instantly. No more double-entry for tire services—AI captures the bay ticket, matches parts, and pushes to your ledger. We've done this for over 100 automotive clients, ensuring zero downtime during rollout. Post-launch, we monitor for any hiccups and optimize, typically achieving 99% uptime from week one.
What kind of time savings can a tire shop expect?
Tire shops typically reclaim 15-20 hours weekly from manual invoicing drudgery. Think: no more hours spent reconciling wheel balance tickets with supplier bills. Our benchmarks show a 60% drop in AP processing time, letting your front office focus on customer retention—like upselling winter tires. One client saw ROI in 45 days, with staff productivity jumping 35%. We tailor to your volume, so high-throughput shops see even bigger gains.
Is the system secure for handling customer payment data?
Security is non-negotiable in automotive billing. We build with enterprise-grade encryption, compliant with PCI DSS for card data and HIPAA-like standards for customer records. Invoices for tire warranties are audited automatically, with role-based access so only authorized staff see sensitive info. Unlike off-the-shelf tools, our custom code includes breach detection AI, and we've never had a data incident in 10+ years. We also provide compliance reports for tire supplier audits.
How much does custom invoice automation cost for a tire shop?
Costs start at $15,000 for a single-location setup, scaling based on your bay count and integrations—far less than ongoing subscriptions that add up to $20K yearly. We focus on quick ROI: most shops break even in 2-3 months through time savings and error reductions. No hidden fees; everything's owned by you. During your free consultation, we'll model exact ROI using your invoice volume, like processing 500+ tire services monthly, to show precise payback.
Can this automation scale if I add more service bays?
Yes, our architecture is designed for growth. Starting with your current 4-bay setup, we build modular AI that expands effortlessly—add bays or locations without rebuilding. It handles spikes like summer tire rushes, processing 1,000+ invoices weekly without lag. Clients expanding from 2 to 6 bays report seamless scaling, with efficiency holding at 98%. We include future-proofing in every build, so your investment compounds as the shop grows.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.