Stop Losing Hours Chasing Invoices After Every Job Automate and Own Your Billing Process
Window installation teams waste up to 25 hours weekly on manual invoicing—time better spent sealing deals or installing frames. Our custom AI solutions deliver 3x faster billing and a 200% ROI in the first year, turning paperwork chaos into seamless cash flow.
Join 150+ businesses with streamlined operations and reclaimed time
The "Invoice Overload" Problem
Manual data entry of window measurements and install specs after each job delays payments from homeowners demanding detailed breakdowns
Tracking variable materials costs for custom vinyl or wood frames often leads to overlooked add-ons like tinting or seals, sparking disputes over final pricing
Coordinating supplier approvals for tempered or low-E glass orders consumes critical site prep time, delaying crew mobilization
Post-install invoicing for energy-efficient double-pane upgrades overwhelms teams during seasonal rushes, causing backlog in summer heat-proofing projects
Juggling paper receipts from job sites for argon-filled window purchases risks lost manufacturer rebates on bulk orders
Follow-up calls for unpaid balances on multi-pane slider installs strain relationships with repeat clients expecting seamless service
Our Custom AI Invoice Automation: Built for Window Installers
With over a decade engineering solutions for home services, we've streamlined billing for 50+ installation firms, cutting cycle times by 70%.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We craft enterprise-grade AI systems tailored to your window installation workflow—from capturing job-site measurements to generating precise invoices with material breakdowns. Imagine an AI that scans install photos for accurate sizing, auto-pulls supplier costs, and flags custom tint upgrades before billing. This isn't a generic app; it's your owned system, integrating seamlessly with QuickBooks or your CRM, eliminating the subscription trap. We've seen teams like yours slash month-end closes from days to hours, freeing foremen to focus on perfect fits rather than paperwork piles.
What Makes Us Different:
Unlock Time and ROI That Powers Your Growth
Save 20+ Hours Weekly on Billing
Save 20+ Hours Weekly on Billing: Eliminate re-entering casement window dimensions and hardware details after exhaustive site visits. Our AI integrates seamlessly with your field apps, auto-generating compliant invoices in under 5 minutes—freeing time for site surveys or upskilling on impact-resistant glazing. Home services data indicates 35% productivity gains, translating to 10-15% revenue uplift from additional installs.
Achieve 250% ROI in Year One
Achieve 250% ROI in Year One: Window contractors report slashing admin costs by $15,000 yearly via automated error checks on awning window pricing. Key wins: Accelerate collections from 45 to 15 days outstanding, with dynamic pricing modules for add-ons like UV-blocking films—capturing 20% more upsell revenue per job without spreadsheet errors.
Streamline Cash Flow for Seasonal Peaks
Streamline Cash Flow for Seasonal Peaks: Just as a tight seal prevents air leaks, our AI secures revenue by auto-triggering deposit reminders for vinyl replacement projects over $10,000. Cut collection time by 40% with instant notifications for overdue commercial storefront glazing payments, ensuring smooth cash flow during peak spring retrofit seasons without disrupting install schedules.
What Clients Say
"Prior to AIQ, our four-person team wasted Fridays cross-checking install logs for picture window fittings and hounding homeowners for payments on custom arch-top jobs. Now, invoices generate automatically right after sealing the frames, reducing that chore to 45 minutes. In Q2, we billed 25% more residential installs without hiring, effectively adding a full-time glazier to our roster."
Mike Harlan
Operations Director, ClearView Window Installers Inc.
"Restoring historic transom windows means juggling erratic costs for leaded glass and custom mullions—it was chaos. AIQ's system syncs our lumberyard APIs in real-time, flagging variances before invoicing. Over three months, we clawed back $4,800 in missed fees for weatherstripping add-ons and accelerated payments on 18 preservation projects. Weekends are finally ours."
Sarah Kline
Founder, Heritage Glass Restoration Specialists
"In peak season, hand-crafting invoices for solar-control window audits and full-frame replacements piled up for 10+ days. AIQ customized a workflow that extracts data from our rugged job-site tablets, saving us 18 hours weekly and dropping billing errors from 12% to zero across 50 installs. Homeowners rave about the prompt, precise statements—it's fueled a 30% referral bump."
Tom Reyes
General Manager, EcoFrame Energy Windows LLC
Simple 3-Step Process
Discovery and Mapping
We dive into your window installation processes, from site surveys to final sealants, identifying invoice pain points like custom sizing delays. This ensures our AI fits your exact workflow, not some one-size-fits-all template.
Custom AI Build
Our engineers code a bespoke system that automates data from job photos, supplier quotes, and crew notes into polished invoices. We integrate with your tools, testing rigorously to handle real scenarios like multi-pane commercial orders.
Deployment and Optimization
Roll out with training for your team, then monitor performance. We refine based on feedback—say, faster approvals for rush installs—delivering ongoing tweaks to maximize your ROI as your business scales.
Why We're Different
What's Included
Common Questions
How does this automation handle custom window orders with variable pricing?
Our AI is designed specifically for the nuances of window installation, where every job differs—like adding argon-filled panes or custom muntins. It pulls real-time data from your CRM and supplier APIs to calculate exact costs, then generates invoices that break down labor, materials, and upgrades automatically. For a typical 10-window residential job, this cuts manual adjustments from 2 hours to 10 minutes, ensuring accuracy and client trust. We've fine-tuned it for firms handling everything from standard replacements to historic restorations, with built-in rules for regional code variances that affect pricing.
What if our team isn't tech-savvy—will they be able to use it?
Absolutely, we prioritize intuitive design for field crews who spend more time on ladders than laptops. The system includes a simple mobile interface where installers snap photos of completed frames, and the AI handles the rest—populating invoices with measurements and notes. Training takes just one session, and we provide on-demand guides tailored to home services lingo. One client, a 20-person outfit, reported their foremen adopting it in a week, saving them from typing up reports after dusty days. It's built to feel like an extension of your daily tools, not a steep learning curve.
How secure is the data for sensitive client install details?
Security is non-negotiable in home services, where invoices include addresses and custom home specs. We use enterprise-grade encryption and comply with standards like GDPR and CCPA, ensuring homeowner data stays protected. Your system runs on secure, owned infrastructure—not shared cloud rentals— with role-based access so only billing admins see financials. For window firms, this means safe handling of rebate claims or energy certification docs. In audits for our deployments, we've maintained 100% uptime and zero breaches, giving you peace of mind as you scale to bigger commercial gigs.
Can it integrate with our existing scheduling software?
Yes, we specialize in deep, two-way integrations that make your tools talk seamlessly. For window installers using software like ServiceTitan or Housecall Pro, our AI syncs job schedules directly to invoice triggers—e.g., auto-billing upon 'install complete' status. This eliminates double-entry, like updating both scheduling and accounting for a full-house replacement. Setup involves mapping your workflows in our discovery phase, and we've connected to over 30 platforms without hiccups. Clients see efficiency gains immediately, with one reporting 25% faster project turnarounds after linking their systems.
What's the timeline for seeing ROI after implementation?
Most window companies experience tangible ROI within 3-6 months. Right after deployment, you'll save 15-25 hours weekly on manual tasks, translating to $2,000+ in monthly labor costs for a mid-sized team. By month three, faster payments reduce cash flow gaps—especially during off-seasons—and error reductions prevent disputes on 10-15% of jobs. We track metrics like invoice cycle time and provide benchmarks; one partner hit 180% ROI by Q2, reinvesting savings into marketing new solar-integrated windows. It's not overnight magic, but our proven track record ensures quick, measurable wins.
Do you offer support after the initial build?
Ongoing support is core to our builder philosophy—we don't just hand off and disappear. Post-launch, you get dedicated access to our team for tweaks, like adjusting for new supplier pricing on vinyl frames. Monthly check-ins optimize performance, and we include 12 months of priority updates to adapt to changes in your business, such as expanding to commercial high-rises. For home services pros, this means reliable uptime during crunch times, with 24/7 monitoring. Our clients average 95% satisfaction, often extending for advanced features like predictive billing based on weather-driven install surges.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.