Stop Losing Hours Chasing Invoices While Your Shop Runs on Fumes
Imagine reclaiming 15+ hours per week from manual invoicing drudgery, slashing errors that delay payments, and boosting your cash flow by 20-30% without the hassle of generic software that doesn't fit your custom builds.
Join 200+ businesses with streamlined operations
The "Invoice Chaos" Problem
Manual data entry delays after a big cabinetry job, like keying in 500+ line items for plywood and hardware from site sketches
Material cost discrepancies stalling supplier payments
Lost invoices from field notes on custom furniture installs, such as scribbled details on door hardware and trim measurements during on-site assembly
Approval bottlenecks when shop managers juggle multiple builds
Cash flow crunches from unmatched PO and delivery tickets, e.g., delays in reconciling steel reinforcements against concrete pour schedules
Error-prone tracking of labor hours across woodworking crews, including overtime logs for CNC routing and hand-finishing tasks
Custom AI Invoice Automation Built for Your Woodworking Workflow
We've helped over 50 manufacturing shops ditch the paperwork grind, drawing from our own experience building scalable systems that handle real-world variables like fluctuating lumber prices.
Why Choose Us
Let's be honest, your woodworking shop isn't a cookie-cutter operation. You're dealing with one-off custom pieces, variable material costs, and crews out in the field measuring installs. That's why we don't slap on off-the-shelf tools. We build AI-powered invoice automation tailored to your exact processes—from scanning handwritten delivery notes to auto-matching against job bids. Here's the thing: our system integrates directly with your shop management software, learns from your past invoices, and flags discrepancies before they hit your books. No more chasing down that missing plywood receipt. You're probably thinking, 'Will this actually save time?' Absolutely. Shops like yours see immediate ROI through faster closes and fewer disputes.
What Makes Us Different:
Unlock Time and Cost Savings That Hit Your Bottom Line
Reclaim 15+ Hours Weekly
Reclaim 15+ Hours Weekly: No more afternoons spent typing up invoices from crumpled field notes on rebar quantities or weld certifications. Our AI handles data capture and matching, freeing your team to focus on pouring foundations, welding frames, or assembling prefab modules. One contractor shared they finally tackled backlog on modular home designs instead of chasing paperwork.
Boost ROI with 25% Faster Payments
Boost ROI with 25% Faster Payments: Picture this: invoices auto-generated the moment a structural steel beam shipment clears the yard, complete with weld inspection reports and bolt torque specs. This cuts payment cycles from 45 days to under 30, injecting cash back into your stock for that next crane rental or aggregate order. Efficiency gains like this compound—your productivity soars without adding headcount, scaling up for larger fabrication runs.
Slash Errors and Disputes by 80%
Slash Errors and Disputes by 80%: Manual entry is like building with warped lumber—it leads to costly fixes. Our system cross-checks against your job specs, catching mismatches in rebar lengths or concrete mix ratios before they escalate. Result? Happier clients, fewer site revisits, and a leaner operation that scales with your growing pipeline of commercial builds.
What Clients Say
"Before AIQ, we'd spend Fridays reconciling invoices for our custom cabinet runs—easily 10 hours lost on matching dovetail joint counts to material requisitions. Now, the AI pulls data from our shop floor logs and matches it to lumber deliveries automatically. We've cut our close time in half and spotted a billing error on maple plywood that saved us $2,500 last quarter alone."
Mike Harlan
Lead Fabricator, Harlan Custom Cabinetry
"I was skeptical about automating something as hands-on as millwork invoices, but this system gets our variable pricing for exotic hardwoods like walnut spot-on. No more disputes with suppliers over board foot quantities for curved stair railings. It's freed up my admin to handle more client site visits, and our cash flow's improved noticeably since rollout three months ago, letting us stock up on premium finishes."
Sarah Kline
Project Coordinator, Kline Precision Millworks
"Our crew was bogged down entering hours from install jobs—paper timesheets scattered across scaffold sites. The AI now scans and verifies against project bids for framing and drywall phases, reducing errors by a ton. We saved about 12 hours a week, which let us take on two extra commercial fit-out orders without overtime. Solid ROI from day one on our expansion projects."
Tom Reyes
Site Supervisor, Reyes Construction Services
Simple 3-Step Process
Discovery and Mapping
We dive into your shop's workflow, from quoting a bespoke mantel to billing the final install. No assumptions—just mapping how invoices flow through your CNC routing, assembly, and delivery stages.
Custom AI Build
Our engineers craft the automation to fit like a perfectly joined dovetail. We integrate with your tools, train the AI on your invoice history, and test it against real scenarios like fluctuating hardwood costs.
Deployment and Optimization
Rollout happens seamlessly with your team. We monitor the first few cycles, tweaking for accuracy on things like stain matching add-ons, ensuring 99% uptime and ongoing tweaks as your shop evolves.
Why We're Different
What's Included
Common Questions
How does this handle variable pricing for different wood species?
Great question—woodworking isn't one-size-fits-all. Our AI is trained on your historical data to recognize and apply custom pricing rules, like premium rates for walnut versus pine. It pulls from your supplier catalogs and job bids automatically, ensuring invoices reflect exact costs without manual overrides. For instance, if a client upgrades to maple mid-project, the system recalculates on the fly and notifies approvers. We've seen shops reduce pricing errors by 90%, saving hours on revisions. Setup involves a quick audit of your pricing tiers, and we fine-tune it over the first month to match your workflow perfectly. No more underbilling on exotic imports.
Will this integrate with my existing accounting software?
Absolutely, integration is our bread and butter. Whether you're on QuickBooks, Xero, or something shop-specific like Exact JobBOSS, we build two-way API connections that sync invoices, payments, and adjustments in real-time. Think of it as gluing seams invisibly—no data silos. For a woodworking shop, this means delivery confirmations from the field update your books instantly, flagging any mismatches in hardware costs. We handle the heavy lifting during discovery, testing thoroughly to avoid disruptions. Clients typically see full sync within two weeks, cutting month-end reconciliations from days to hours. If your setup has quirks, like custom fields for finish types, we'll code those in too.
What's the setup time for a small woodworking shop?
You're probably thinking it'll take forever, but here's the thing: for shops with 10-50 employees, we wrap discovery and build in 4-6 weeks. It starts with a virtual walkthrough of your processes—quoting, cutting, assembly, install. We then prototype the AI on a subset of your invoices, like recent cabinet jobs, to test accuracy. Deployment is phased: first for approvals, then full automation. Minimal downtime, as it runs alongside your current method. One client, a custom door maker, was fully live in five weeks and reported 12 hours saved right away. We provide training sessions tailored to your crew, ensuring even non-tech folks can use the mobile scanner for field notes.
How secure is the data for sensitive client designs?
Security is non-negotiable in manufacturing, especially with proprietary designs like custom engravings. We encrypt all data at rest and in transit, using enterprise-grade protocols compliant with standards like SOC 2. Access is role-based—only your bookkeeper sees financials, while foremen handle approvals. The AI processes invoices without storing full client blueprints; it extracts just the billing essentials. Regular audits and backups ensure nothing's lost, even if a tool goes down during a busy install season. We've built this for shops dealing with high-value contracts, and not one breach in our deployments. Plus, you own the system, so no third-party risks from shared cloud services.
Can it handle multi-location woodworking operations?
Yes, we design for shops with multiple sites, like a main mill and satellite install teams. The AI centralizes invoicing while allowing location-specific inputs—say, scanning receipts from a remote job site for on-site finishes. It aggregates data into one dashboard for oversight, auto-routing approvals to the right manager. For example, if your crew in the field bills for trim work separately, it matches against the master PO without duplication. Scalability is key; as you add locations, we expand the model without rebuilding. A client with two facilities cut cross-site billing time from a week to a day, improving coordination on large projects. We map this during discovery to fit your setup seamlessly.
What if we have seasonal fluctuations in orders?
Seasonal swings, like holiday furniture rushes, are common in woodworking—we account for that. The AI learns from your patterns, prioritizing high-volume periods by accelerating invoice batches for quick-turn pieces. It can even forecast approval needs based on order backlogs, notifying teams early. During off-seasons, it runs lighter, optimizing for smaller custom runs. One shop using our system handled a 3x summer surge without extra staff, as automation scaled effortlessly. ROI shines here: faster invoicing means quicker cash for stocking up on seasonal woods. We include performance monitoring to adjust thresholds, ensuring it adapts as your business ebbs and flows.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.