Stop Wasting Hours on Manual Invoice Matching for Every Delivery Order Automate It All with AI That Fits Your Route
Imagine reclaiming 15-20 hours per week from tedious invoice chasing, cutting your processing costs by 40%, and boosting cash flow so you can focus on scaling deliveries without the paperwork pile-up.
Join 250+ food service businesses streamlining operations with real ROI
The "Invoice Chaos" Problem
Chasing Supplier Invoices for Late Produce or Meat Deliveries, Leading to 20% Wastage in Perishables
Manual Matching of Driver Mileage to Payouts
Disputes Over Ingredient Shortages in Bulk Orders, Eroding Margins on High-Volume Menu Items Like Pizzas or Salads
Delayed Payments Slowing Cash Flow During Busy Seasons
Overlooking Hidden Fuel Surcharges and Delivery Zone Fees from Third-Party Couriers Handling Hot Food Transport
End-of-Shift Data Entry Errors in Tracking Meal Counts and Driver Tips, Disrupting Weekly Supplier Settlements
Your Custom AI Invoice Engine, Built for Delivery Chaos
We've powered invoice automation for over 50 food delivery operations, from urban couriers to nationwide fleets, turning billing bottlenecks into seamless efficiency.
Why Choose Us
Let's be honest, running a food delivery service means you're buried under a mountain of invoices—from fresh produce suppliers to gig driver reimbursements. You're probably thinking, 'Another tool? No thanks.' But here's the thing: we don't slap on generic software. At AIQ Labs, we build a tailored AI system that plugs right into your workflow. It scans emails and apps for incoming bills, matches them against delivery logs using smart pattern recognition, and flags discrepancies before they hit your books. Short punchy win: approvals happen in real-time. Longer term, it integrates with your QuickBooks or Xero, automating payments so your cash stays fluid. Like having an extra dispatcher who never sleeps, just for your finances.
What Makes Us Different:
Unlock Time and Cost Wins That Scale With Your Deliveries
Reclaim 15-20 Hours Weekly on Manual Matching
Reclaim 15-20 Hours Weekly on Manual Matching for Supplier Invoices and Driver Logs: No more sifting through stacks of produce delivery PDFs or ghost kitchen rider manifests at midnight. Our AI handles the grunt work, freeing your ops team to optimize routes for time-sensitive hot meals or train new riders on food safety protocols. That's <span class="gradient">a 30% productivity boost</span>, turning wasted time into 15% more deliveries per shift during dinner rushes.
Cut Processing Costs by 40% with Zero Errors
Cut Processing Costs by 40% with Zero Errors in Ingredient and Fuel Reconciliations: Manual entry leads to overpayments on surcharges for refrigerated truck delays or missed credits for undelivered bakery batches. We automate it all, ensuring every invoice ties back to actual POS orders for items like fresh seafood. Result? <span class="gradient">Smoother cash flow</span> and fewer disputes with vendors, saving you $5,000+ in avoidable fees each quarter during peak catering seasons.
Accelerate ROI with Faster Month-End Closes
Accelerate ROI with Faster Month-End Closes for Vendor Bills and POS Data on Menu Performance: Close books in hours, not days, by automating reconciliations between produce vendor bills and sales data from high-margin items like craft burgers. This means quicker insights into per-route profitability for meal prep services, helping you tweak menus or pricing on the fly to combat rising ingredient costs. Expect payback in <span class="gradient">3-6 months</span> through reduced overhead and sharper decisions on supplier contracts.
What Clients Say
""Before AIQ, our team wasted Fridays matching driver payouts to invoices for late-night pizza runs—easily 10 hours gone on tip disputes alone. Now it's all automatic, and we've cut errors by half. Last month, that saved us $2,500 in overpayments on fuel for insulated delivery bags. Total game-changer for handling our peak evening rushes without overtime.""
Maria Gonzalez
Operations Manager, UrbanEats Pizza Delivery
""Dealing with supplier disputes over shorted herbs and veggies was killing us during peak summer salad season. Their AI flags mismatches instantly, like when our farm vendor shorted us on 50 lbs of lettuce for bulk orders. We've reclaimed 18 hours a week on manual checks, and our cash flow's steadier—no more delaying payments for fresh produce while waiting on approvals.""
Raj Patel
Finance Lead, QuickBite Fresh Meal Couriers
""I was skeptical about custom automation, but it integrates seamlessly with our POS for tracking dairy and meat deliveries. In the first two months, we processed 500+ invoices for catering events without a hitch, saving $1,800 on external accounting fees for variance reports. It's like the AI anticipates our quirks, like adjusting for temperature-controlled routes better than our old spreadsheets.""
Sarah Kim
Owner, FreshFleet Catering and Foods
Simple 3-Step Process
Discovery and Mapping Your Workflow
We dive into your daily grind—supplier portals, driver apps, payment cycles. No templates here; we map exactly how invoices flow in your delivery ops to build something that feels like an extension of your team.
AI Design and Custom Integration
Our engineers craft the AI to recognize your unique patterns, like seasonal menu changes affecting bills. We integrate seamlessly with your tools, testing rigorously to ensure it handles high-volume days without a glitch.
Deployment, Training, and Optimization
Go live with hands-on training for your staff. We monitor the first runs, tweaking for accuracy—like fine-tuning a recipe. Ongoing support keeps it evolving as your routes expand.
Why We're Different
What's Included
Common Questions
How does this automation handle variable driver payouts in food delivery?
Great question—driver pay in delivery services can be tricky with tips, mileage, and bonuses. Our custom AI pulls data directly from your routing app or timesheets, matching it against invoices for fuel or maintenance reimbursements. It calculates variances automatically, like adding overtime for bad weather runs, and routes approvals to you via mobile alerts. We've seen ops teams save up to 12 hours weekly on this alone. Setup takes just a week, integrating with tools like Uber Eats APIs, and it's all built to your payout rules—no generic assumptions. The result? Fewer disputes and faster settlements, keeping your drivers happy and on the road.
What if our suppliers send invoices in different formats?
Food delivery means dealing with everyone from local farms to big distributors, each with their own PDF quirks or email styles. Our AI is trained on diverse formats, using machine learning to extract key details like quantities, prices, and due dates regardless. For example, it can parse a messy Excel from your produce guy or a fancy invoice portal from a chain. We customize the extraction rules during discovery to match your top vendors, achieving 98% accuracy out of the gate. If something slips, it flags for human review with context. This flexibility has helped clients process 300+ varied invoices monthly without manual re-entry, slashing errors and speeding up payments.
How quickly can we see ROI from this invoice automation?
You're probably thinking about the upfront investment—fair point. Most food delivery clients see payback in 3-4 months through direct savings: think 15 hours/week reclaimed at $25/hour labor costs, plus 30-40% reductions in processing fees from errors. We track this with built-in metrics, like time-to-approval dashboards. For a mid-sized service with 50 drivers, that's often $5,000+ quarterly. Unlike subscriptions that nickel-and-dime you, our one-time build gives ongoing ownership. We start small, automating high-pain areas first, so you feel wins immediately—like closing weekly settlements in under an hour instead of a full day.
Is this secure for handling sensitive financial data in deliveries?
Security is non-negotiable in food service, especially with driver SSNs or vendor contracts. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, compliant with standards like SOC 2. Access is role-based—managers see approvals, finance gets full audits—integrated with your existing logins. No cloud dependencies that could expose routes or payouts. We've audited systems for clients facing PCI-like scrutiny in payments, ensuring nothing leaks during high-volume periods. Plus, the AI anonymizes personal data during processing. It's built to protect your operations as fiercely as you protect your recipes.
Can it integrate with our existing delivery management software?
Absolutely, and that's where our custom approach shines. Whether you're on Route4Me, Onfleet, or even a bespoke system, we create two-way API connections to pull delivery proofs, match them to invoices, and push updates back. For instance, if a driver notes a shortage on-site, the AI cross-checks against the supplier bill instantly. Setup involves a quick audit of your stack—no ripping out what works. Clients report 50% faster reconciliations post-integration. We handle the tech so you don't have to, scaling as you add locations or partners, all without the fragility of Zapier-style links.
What support do you provide after launch?
Launching is just the start—we're in it for the long haul. Post-deployment, your team gets two weeks of daily check-ins to iron out any kinks, like tweaking AI rules for new menu items. Then, it's monthly performance reviews with ROI reports—hours saved, errors caught. Our support portal offers 24/7 monitoring, with engineers on call for peaks like holiday rushes. Unlike agencies that vanish, we build in self-service tools, like easy rule edits, and offer annual tune-ups. One client, a growing delivery chain, used our ongoing tweaks to handle 2x volume without adding staff. It's partnership, not a handoff.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.