Stop Losing Hours to Manual Invoice Chasing While Your Studio's Rhythm Gets Disrupted
Imagine slashing your admin time by 40% and ensuring every class payment flows smoothly into your accounts—no more chasing late fees from parents or instructors. We're talking real relief for your studio's heartbeat.
Join 150+ studios with seamless, error-free billing that boosts retention
The "Billing Chaos" Problem
Struggling to match invoices with unpredictable attendance in yoga flow classes and barre sessions, leading to revenue shortfalls during peak wellness retreats
Chasing overdue payments from drop-in Pilates participants and one-on-one personal training amid high-demand fitness challenge seasons
Manual entry mistakes causing double-booked spin classes or missed payouts to freelance yoga instructors
Slow approvals for equipment vendor bills, like mat suppliers or resistance band providers, during intensive bootcamp preparations
Managing diverse payments from monthly gym memberships, meditation workshops, and wellness event sign-ups
Month-end reconciliation delays hindering planning for upcoming Zumba series or holistic wellness retreats
Our Tailored Invoice Automation for Your Studio's Unique Flow
We've powered billing for over 50 fitness and wellness spots, turning chaotic payments into a smooth pas de deux.
Why Choose Us
Let's be honest, off-the-shelf tools treat every studio like a cookie-cutter gym—they ignore the ebb and flow of your class bookings, seasonal workshops, and member loyalty programs. Here's the thing: we build AI-driven invoice processing that's custom-fitted to your exact needs. No rigid templates. Just flexible automations that capture data from your studio management app, verify against attendance logs, route approvals to your team, and sync payments seamlessly. You're probably thinking, 'Will this handle our variable pricing for beginner ballet versus advanced hip-hop?' Absolutely. We craft it to adapt, ensuring your cash flow pirouettes without a hitch.
What Makes Us Different:
Why This Perfect Fit Transforms Your Studio
Faster Payments, Happier Instructors
Faster Payments, Happier Instructors: Accelerate cash flow by 30% as AI auto-tracks and collects fees from spin class drop-ins and personal training sessions within 48 hours. Instructors receive commissions promptly after each wellness workshop, cutting turnover by 25% and maintaining your expert team for seamless group fitness flows—no more chasing, just rhythmic efficiency.
Boost Member Retention Through Reliability
Boost Member Retention Through Reliability: Hassle-free billing fosters trust, helping retain yoga enthusiasts and barre regulars when auto-payments sync perfectly with class schedules. Reduce disputes by 50% in under three months, converting casual HIIT drop-ins into committed members—parents appreciate seamless handling of kids' dance camp fees, keeping your studio's energy vibrant year-round.
Reclaim Time for What Matters: Dance
Reclaim Time for What Matters: Dance: Cut admin time from 15 hours weekly to just 2 by automating rosters for bootcamp sign-ups and vendor pays for essential oils suppliers. Seamlessly integrate with your fitness booking app, so you pour energy into curating mindfulness sessions and building community bonds, not wrestling with payment logs—it's the ultimate stretch for studio growth.
What Clients Say
""Before AIQ, Fridays were lost reconciling invoices from our 50-student summer ballet intensive, with group sizes fluctuating daily. Now, it auto-matches payments to actual attendance scans, slashing billing errors by 70% in the first quarter. My team finally has bandwidth to host free community yoga nights.""
Elena Vasquez
Studio Director, Rhythm Dance & Wellness Academy
""Running a boutique studio, tracking membership dues alongside private Pilates and Zumba lesson fees was draining our energy. AIQ integrated with our Mindbody app in one evening, and payments from our six-week hip-hop challenge flowed in automatically—no manual tweaks needed. Member retention jumped 20% last season, with parents raving about transparent billing for kids' classes.""
Marcus Lee
Owner, Groove Fitness Studios
""Recital season brought invoice mayhem from vendors supplying stage lighting and custom leotards for our jazz troupe. AIQ customized an approval workflow that processes and pays bills in 3-5 days instead of weeks. We avoided $2,000 in late fees during last year's holiday showcase, and now I can focus on instructor training during crunch times.""
Sarah Kim
Operations Manager, Elevate Dance & Fitness Collective
Simple 3-Step Process
Discovery Dive into Your Studio's Flow
We chat about your daily rhythm—class types, payment quirks, and pain points like seasonal billing spikes. No cookie-cutter questions; this is all about mapping your unique workflow to build something that fits like a custom leotard.
Design Your Bespoke Automation Blueprint
Together, we sketch the AI system: from invoice capture to approval chains tailored for your instructors and vendors. We test it against real scenarios, like a busy jazz workshop weekend, ensuring it flexes with your needs.
Build, Integrate, and Launch Seamlessly
Our engineers code and connect it to your tools—studio software, accounting, everything. We train your team with hands-on sessions, then go live. Post-launch, we monitor for the first month, tweaking like fine-tuning a dance routine until it's perfect.
Why We're Different
What's Included
Common Questions
How does this handle our variable class pricing for different dance styles?
Great question—dance studios like yours often deal with everything from $15 drop-ins to $200 monthly packages for advanced contemporary. Our custom AI learns your pricing tiers right from the start. It scans invoices or payment requests, cross-references them with your class roster in your management software, and applies the exact rates. For example, if a parent signs up mid-month for jazz, it prorates automatically without manual tweaks. We've built this for studios with 20+ class types, reducing billing disputes by over 60%. It's flexible, so as you add new workshops, we update the rules seamlessly. No more headaches during enrollment rushes; your team gets accurate invoices that match reality.
Will this integrate with my existing studio software?
Absolutely, integration is our specialty. Whether you're using Mindbody for scheduling, Jackrabbit for memberships, or something custom, we create deep, two-way connections. Picture this: an invoice for new mirrors arrives via email; our AI extracts the details, checks it against your budget in QuickBooks, and pulls attendance data to verify any related fees—all without you lifting a finger. We've done this for 30+ wellness businesses, ensuring no data silos. Setup takes about two weeks, with testing to mimic your busiest days. Post-launch, it's hands-off, saving you those 10-15 hours weekly on manual syncs. You're in control, owning the system outright.
What about security for member payment data?
Security is non-negotiable in fitness and wellness, especially with sensitive info like credit card details from class sign-ups. We build everything with end-to-end encryption, compliant with standards like PCI DSS for payments. Our AI processes data in secure environments, never storing unnecessary details. For instance, when automating approvals for a group lyrical class fee, it masks sensitive bits and logs access only for authorized staff. We've audited systems for studios handling thousands of transactions yearly, preventing breaches that could erode trust. Plus, you get customizable access controls—so your front desk sees basics, while owners view full reports. It's peace of mind, letting you focus on creating magical dance experiences.
How long until we see results in our studio?
You're probably thinking quick wins are key for a busy studio. Most clients notice immediate relief: within the first week of go-live, invoice processing drops from hours to minutes. Full benefits, like 40% faster month-end closes, kick in by month two as the AI refines from your data. Take a recent dance partner—we automated their vendor bills for costumes, cutting approval time from 5 days to same-day, just in time for holiday shows. We start with a two-week build phase tailored to your workflow, including training. Ongoing tweaks ensure it evolves with your seasons. Bottom line: less admin means more time choreographing and connecting with dancers.
Can this scale if my studio grows or adds new services?
Yes, scalability is baked in—we design for growth, not limits. If you expand from 100 members to 300, adding yoga fusion classes or online tutorials, our system adapts without rebuilds. It uses modular AI that handles increased volume, like processing 500+ invoices during back-to-school versus 50 in summer. We've scaled solutions for wellness spots doubling revenue, ensuring cash flow keeps pace. Custom rules let you plug in new revenue streams effortlessly, with dashboards updating in real-time. No subscription creep or integration breaks; you own a robust asset that supports your vision, whether that's franchising or virtual classes. It's like a dance partner who matches your every step.
What's the difference from generic accounting software?
Generic tools are like a stiff warm-up—they work for basic gyms but flop for the dynamic world of dance studios. They don't grasp nuances like splitting instructor commissions from a hip-hop battle event or prorating fees for trial classes. Our custom AI is built for you: it integrates deeply with your tools, automates context-aware matching (e.g., linking payments to specific routines), and provides insights tied to retention, like spotting drop-off patterns in billing. Clients save 25-35% on costs long-term by ditching multiple subs. We're builders, creating a unified system you own, not renters patching together brittle connections. It feels intuitive, boosting your member experience without the generic frustrations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.