Stop Losing Hours Chasing Delivery Invoices Automate It All with Custom AI
Imagine slashing your invoice processing time from days to minutes, catching every 95% of billing errors before they hit your books, and keeping your drivers paid on time without the usual chaos.
Join 150+ businesses with faster, error-free operations
The "Invoice Overload" Problem
Struggling to match perishable goods invoices with unpredictable delivery routes for fresh produce and seafood
Deciphering illegible driver notes on fuel surcharges and tolls for refrigerated truck routes
Chasing overdue payments from busy restaurants disputing short shipments of bulk meats or delayed fresh bakery arrivals
Managing supplier bills for fluctuating inventory of seasonal fruits, dairy, and frozen goods that don't match demand
End-of-shift paperwork overload from driver logs on multi-stop routes, delaying payouts and next-day catering route planning
Overlooking volume rebates from bulk suppliers of canned goods and spices hidden in scattered email promotions
Our Tailored AI Invoice Solution Built Just for Your Deliveries
We've powered invoice automation for over 50 food delivery ops, turning chaotic billing into smooth, scalable systems.
Why Choose Us
Let's be honest, off-the-shelf invoice tools treat every business like a cookie-cutter operation, but your food delivery service deals with unique headaches like fluctuating order volumes and on-the-road receipts. That's why we build custom AI systems from the ground up, tailored to your exact workflow. We integrate directly with your delivery apps, POS terminals, and accounting software to capture, verify, and process invoices automatically. No more generic templates— this is flexible, built for you, handling everything from driver mileage logs to supplier bulk discounts. You're probably thinking, 'How does it fit my setup?' We start with your data, train the AI on your patterns, and deliver a unified dashboard that feels like an extension of your team.
What Makes Us Different:
Why This Custom Fit Transforms Your Operations
Lightning-Fast Processing Without the Rush-Hour Stress
Picture this: Instead of your team buried in spreadsheets at 2 AM after a late dinner rush, our AI handles invoice matching for produce deliveries in seconds. For a mid-sized food delivery service like yours, this means reclaiming 15-20 hours weekly on reconciling temperature-logged fuel surcharges, letting you focus on expanding routes for seasonal catering rather than paperwork. It's like having an extra dispatcher who's never late for the breakfast pickup.
Zero-Tolerance for Billing Errors in High-Volume Days
Food delivery thrives on precision, but one miscoded dairy item can spark disputes over spoilage. Our system cross-checks invoices against GPS-tracked deliveries and order logs for fresh seafood runs, catching 98% of errors upfront. Clients see a 30% drop in payment disputes from restaurants, turning frustrated partners into loyal repeat customers for weekly grocery hauls. Short and sweet: fewer headaches over portion accuracy, more predictable revenue from bulk orders.
Scalable for Growth Without Workflow Overhauls
As your fleet grows from 20 to 50 refrigerated vans, generic tools buckle under the load of peak holiday catering surges. We design for your unique needs—like spikes in demand for holiday pies and roasts—ensuring the AI scales effortlessly with integrations for perishables tracking. Expect 25% faster month-end closes, with built-in forecasts for supplier payments tied to inventory levels of seasonal veggies. It's your secret sauce for efficient expansion, custom-built to keep fresh food operations humming without waste.
What Clients Say
"Before AIQ, we'd spend Fridays sorting through 200+ driver logs from multi-stop produce routes just to pay out the week—total nightmare during summer farmers' market rushes. Now, the system auto-pulls mileage from our app and flags any odd fuel claims on refrigerated runs, saving us about 12 hours a week. Our drivers get paid faster, and we've cut errors by half, especially on those high-volume berry deliveries."
Maria Gonzalez
Operations Manager, SwiftEats Produce Delivery
"Dealing with restaurant invoices was chaos; they'd argue over a missing case of salad dressings or wilted greens, and we'd lose track of proofs. This custom setup verifies everything against delivery proofs and GPS timestamps in real-time for fresh veggie hauls. Last quarter, we recovered $4,500 in overlooked rebates from our organic supplier—money we didn't even know was missing amid all the email clutter."
Jamal Carter
Finance Lead, UrbanBite Fresh Couriers
"I was skeptical about AI handling our variable routes for bakery and dairy pickups, but it integrates perfectly with our POS and predicts payment bottlenecks before they hit during peak lunch hours. Went from three-day processing to under an hour for end-of-day seafood invoices, and our cash flow's steadier than ever with auto-flagged spoilage risks. Honestly, it's like the system knows our perishable business better than we do sometimes."
Lena Patel
Owner, FreshHaul Catering Services
Simple 3-Step Process
Discovery and Mapping Your Workflow
We dive into your daily grind—chat with your dispatchers about route challenges and review sample invoices from busy nights. This builds the foundation for a solution that fits like a glove, not some ill-fitting uniform.
Custom AI Design and Integration
Our engineers craft the AI to your specs, linking it to your delivery software and accounting tools. We test with real scenarios, like a rain-delayed pizza run, ensuring it handles the quirks of food service life without a hitch.
Deployment, Training, and Optimization
Roll it out with hands-on training for your team, then monitor and tweak based on live data. Over the first month, we refine it—like adjusting for peak lunch-hour volumes—so it's not just built for you, but evolves with you.
Why We're Different
What's Included
Common Questions
How does this handle the chaos of varying delivery volumes?
Food delivery isn't predictable—lunch rushes can double your invoices overnight. Our custom AI is trained on your historical data, so it scales dynamically. For instance, during peak times, it prioritizes high-volume restaurant bills and auto-flags anomalies like unusual portion discrepancies. We've seen services process 300% more invoices without added staff, keeping your ops efficient. It's flexible, adapting to your workflow without forcing you into rigid schedules. Let's be honest, this beats manual sorting every time.
What if my drivers use different apps for tracking routes?
No sweat—we specialize in multi-app integrations for food services. Whether it's Route4Me, Google Maps, or your custom fleet software, our AI pulls data via secure APIs to match invoices with actual routes. This verifies things like toll fees or detours automatically, reducing disputes. One client with mixed apps cut verification time from hours to minutes per shift. We map it all during discovery, ensuring a seamless fit for your setup. You're probably thinking it's too complex, but we make it straightforward.
Can it deal with international suppliers for imported ingredients?
Absolutely, especially for deliveries sourcing global spices or specialties. Our system handles multi-currency invoices, customs fees, and exchange rate fluctuations with AI precision. It cross-checks against your import logs to catch overcharges, like a 15% markup on saffron. For a service importing from Asia, this recovered thousands in hidden costs last year. We build in compliance for food regs too, so it's not just efficient—it's safe and tailored to your supply chain quirks.
How secure is this for sensitive payment info?
Security is non-negotiable in food service, where supplier deals can make or break margins. We use enterprise-grade encryption and role-based access, ensuring only authorized team members see driver payouts or vendor contracts. Data stays in your owned system, not scattered across cloud subs. Regular audits and compliance with standards like PCI-DSS keep it tight. Clients report zero breaches, and we even simulate hacks during build to fortify it. Here's the thing: peace of mind lets you focus on deliveries, not worries.
What's the timeline to get this up and running?
We aim for quick wins without disrupting your routes. Discovery takes 1-2 weeks, building and testing 4-6 weeks, with full rollout in 8-10 weeks total. During that, we deliver phased features—like basic OCR first—so you see benefits early. For a 30-driver operation, one went live in under two months and processed their first error-free week immediately. It's custom, so timelines flex to your needs, but we're all about speed without cutting corners.
Will it integrate with my existing accounting software?
Yes, we connect deeply with tools like QuickBooks, Xero, or even legacy systems common in food ops. The AI pushes verified invoices directly, categorizing them for meals, supplies, or labor accurately. No more double-entry errors that eat into profits. A delivery firm using Sage saw seamless syncs, shaving days off closes. We handle the two-way flow, pulling updates back too, so your books stay current with every drop-off.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.