For Metal Fabrication Companies

Stop Losing Hours to Manual Invoice Chaos Reclaim Your Shop Floor Focus

Imagine cutting your invoice processing time from 15 hours a week to under 2, while slashing errors that cost you thousands in overpayments. We're building AI solutions that fit your fabrication workflow like a custom jig—precise and efficient.

Join 150+ businesses with streamlined AP that saves 30% on admin costs

Automate invoice capture from weld shop deliveries in seconds

Flag discrepancies in material quotes before they hit your ledger

Sync payments directly to your ERP without double-entry headaches

The "Invoice Overload" Problem

Manual data entry from supplier invoices for rebar and concrete deliveries eats into your production schedules

Discrepancies between quoted steel prices per ton and actual deliveries of structural beams lead to costly disputes with fabricators

Delayed approvals for custom CNC-machined part orders tie up cash flow during peak fabrication runs on assembly lines

Tracking multi-vendor invoices for large-scale infrastructure projects like bridge builds overwhelms your small accounting team

Hidden errors in invoice matching for bulk raw material shipments, such as aggregate gravel or sheet metal coils, cause overpayments

Month-end reconciliation of fabrication job costs for welded structures gets bogged down by paper trails from job site logs

Tailored AI Invoice Processing Built for Your Shop

We've engineered solutions for over 50 fabrication firms, turning invoice nightmares into seamless workflows that boost your ROI from day one.

Why Choose Us

Here's the thing—you're probably thinking generic AP software will do the trick, but let's be honest, it doesn't understand the nuances of metal fab like fluctuating alloy prices or multi-stage approvals for CNC jobs. At AIQ Labs, we craft custom AI systems from the ground up. We start by mapping your exact workflow: from scanning invoices at the loading dock to integrating with your ERP for instant PO matching. No more one-size-fits-all limitations. Our flexible, built-for-you automations handle OCR on faded supplier PDFs, predict approval bottlenecks, and even flag variances in sheet metal quantities. It's like having a digital foreman for your finances—practical, field-tested, and ROI-driven.

What Makes Us Different:

Custom AI trained on your historical invoices for 99% accurate data extraction

Seamless integration with tools like Epicor or JobBOSS to eliminate silos

Scalable design that grows with your fabrication output, from prototypes to full runs

Unlock Efficiency That Pays for Itself

Slash Processing Time by 80%

Slash Processing Time by 80%: No more chasing paper invoices for lumber or piping during rush orders on construction sites. Our AI captures and verifies details automatically, freeing your team to focus on precision welding or concrete pours instead of data entry. Expect to save 12+ hours weekly, directly boosting your shop's throughput for faster project milestones.

Cut Errors and Overpayments by 95%

Cut Errors and Overpayments by 95%: In metal fab shops, a missed decimal on steel tonnage for I-beams can cost thousands in overruns. We build AI that cross-checks against your POs, inventory manifests, and market rates, preventing disputes with suppliers. One client in commercial building recovered $15K in a single quarter from caught variances on galvanized steel deliveries.

Accelerate Cash Flow for Bigger Projects

Accelerate Cash Flow for Bigger Projects: Approvals that used to take days for custom tooling orders now happen in minutes via mobile alerts on the shop floor. Integrate payments straight to your bank, ensuring funds are available for that next big fabrication contract, like expanding a manufacturing plant, without delays holding up equipment procurement.

What Clients Say

"Before AIQ, our invoice team was buried under stacks from steel suppliers for girder shipments—took us two full days to match everything for a major warehouse truss job. Now, it's fully automated, and we caught a $4,200 overcharge on rebar pricing last month alone. Total game-changer for keeping our construction timelines on track without budget surprises."

Mike Harlan

Operations Manager, Precision Steel Works (Specializing in structural steel fabrication for commercial builds)

"We're a small shop doing custom aluminum extrusions for HVAC systems, and juggling invoices from alloy suppliers was killing our margins on tight deadlines. AIQ built something that pulls data right from our mobile scans of incoming crates and syncs seamlessly to QuickBooks. Saved us 10 hours a week, and our accountant confirms billing errors are down to zero across all fabrication runs."

Sara Lopez

CFO, Alloy Fab Solutions (Custom aluminum parts manufacturer for industrial installations)

"Dealing with variable pricing on titanium sheets for aerospace-grade components was a nightmare—constant back-and-forth with vendors delayed our CNC runs. Their AI flags discrepancies instantly and routes approvals to the right foreman via app notifications. We've sped up our project closeouts by a full week, which means we can bid faster on new defense contracts without cash crunches."

Tom Reilly

Plant Supervisor, MetalForge Industries (High-precision titanium forging for aerospace and defense)

Simple 3-Step Process

Step 1

Discovery and Mapping

We dive into your current invoice flow— from receiving raw materials to final approvals—identifying bottlenecks like delayed PO matches. This ensures our solution fits your fabrication reality.

Step 2

Custom AI Build

Our engineers code a tailored system using advanced frameworks, training it on your data for precise extraction of line items, quantities, and pricing variances specific to metal fab.

Step 3

Integration and Testing

We connect it to your ERP and accounting tools, then field-test on real invoices from your shop floor. Go-live with full support to ensure zero disruptions during peak production.

Why We're Different

We build from scratch with custom code, not patch together rented apps—giving you true ownership over a system that evolves with your fab operations, unlike assemblers stuck on no-code limits.

Our solutions are field-tested for manufacturing grit: they handle dirty scans from the shop floor and integrate deeply with your tools, preventing the fragile connections that plague typical agencies.

Focus on ROI from the start—we engineer for measurable wins like 30% faster AP cycles, not vague promises, because we've lived the subscription chaos and know what drives fabrication profits.

No black-box dependencies: you own the AI models trained on your invoice history, scalable for growing from 50 to 500 tons of output without extra subscriptions eating your margins.

Practical, hands-on approach—we're like your in-house welders for tech, crafting flexible workflows that adapt to custom jobs, not rigid templates that break under real shop pressure.

Deep industry know-how: we've optimized for metal fab challenges like volatile material costs, ensuring our AI predicts and prevents issues before they hit your bottom line.

Unified system replaces your tool sprawl—one dashboard for invoices, inventory, and payments—eliminating the 20-hour weekly admin drain common in fabrication firms.

Production-ready from launch: our apps run reliably 24/7, handling high-volume invoice floods during project ramps, unlike brittle no-code setups that crash under load.

Client-centric ownership: we transfer full control and knowledge, empowering your team to tweak for new alloys or processes, without ongoing vendor lock-in.

Proven by our own platforms: we've built scalable AI for regulated ops, translating to robust invoice tools that comply with your fab certifications and audits.

What's Included

AI-powered OCR that reads handwritten notes on supplier packing slips for accurate material tracking

Automated PO matching with tolerance checks for price fluctuations in metals like aluminum or steel

Mobile approval workflows for foremen on the shop floor, integrated with your scheduling software

Variance detection engine that alerts on discrepancies in sheet sizes or gauge thicknesses

Seamless ERP sync (e.g., SAP or Fishbowl) to update job costs in real-time without manual input

Custom reporting dashboards showing AP trends tied to fabrication output and vendor performance

Secure two-way API connections to your accounting system for instant payment scheduling

Scalable cloud hosting that handles invoice volumes from 100 to 10,000 per month

Built-in compliance tools for tracking audit trails on high-value material purchases

Predictive analytics for forecasting invoice peaks based on your project pipeline

Easy data export to Excel for quick reviews during month-end inventory counts

Ongoing optimization service to refine AI accuracy as your supplier list grows

Common Questions

How does this handle the variable pricing we see in metal markets?

You're right—metal prices swing wildly, like steel jumping 15% last quarter. Our custom AI is trained on your historical data and current market feeds to flag variances automatically. For instance, if a supplier quotes aluminum at $2.50/lb but your PO is $2.30, it pauses approval and notifies your buyer with a side-by-side comparison. We've seen clients avoid $10K+ in overpayments this way. It's all integrated into your workflow, so no extra steps—just smarter decisions that protect your margins during volatile times. Setup takes about two weeks, and we fine-tune it based on your specific alloys and vendors.

Will this integrate with our existing ERP like JobBOSS?

Absolutely, integration is our specialty. We don't just plug in superficially; we build deep, two-way connections that pull invoice data directly into JobBOSS for real-time job costing. Think of it like welding two sturdy beams—no weak joints. For a recent fab client, we synced invoices to update material costs on the fly, cutting reconciliation time from days to hours. We map your exact fields, test against live data, and provide a unified dashboard. If your ERP has APIs, we're golden; even legacy systems get custom bridges. This means no more double-entry errors derailing your production schedules.

What about security for sensitive invoice data in our shop?

Security is non-negotiable in manufacturing, especially with proprietary fab designs sometimes noted on invoices. We use enterprise-grade encryption and role-based access, ensuring only authorized users see payment details. Our systems comply with standards like SOC 2, and we conduct regular audits. For example, one client in aerospace-grade metals praised how we segmented access so shop floor leads approve quantities without seeing full pricing. Data stays in your owned system, not some rented cloud black box. We also include audit logs for every action, perfect for your ISO certifications. Peace of mind, built tough like your best weld.

How long until we see ROI on this custom solution?

Let's be honest, you're ROI-driven, so we design for quick wins. Most clients see payback in 3-6 months through time savings and error reduction—think $5K-$20K annually for a mid-sized fab shop. We start with a pilot on your highest-volume invoices, like those steel deliveries, automating 80% right away. One partner cut AP staff overtime by 40 hours a month, directly funding the project. Our field-tested approach ensures scalability, so as you ramp up custom runs, efficiency compounds. We track metrics from day one to prove the value, adjusting as needed.

Can it handle invoices from international suppliers for our exports?

Yes, we tailor it for global fab supply chains. Our AI processes multi-currency invoices and converts rates in real-time, flagging duties or tariffs on imported alloys. For a client exporting to Europe, we built in auto-matching for VAT and currency variances, preventing delays in cross-border payments. It integrates with tools like Xero for forex handling and supports PDF, XML, or EDI formats common from overseas vendors. Setup includes training on your specific trade routes, reducing disputes by 90%. It's flexible for your workflow, whether dealing with Asian steel or domestic scrap—keeping your international jobs flowing smoothly.

What if our invoice volume spikes during big projects?

Metal fab projects can explode—like a rush order doubling your sheets overnight. Our solution scales effortlessly on robust cloud infrastructure, processing thousands of invoices without breaking a sweat. We've handled peaks for clients during bridge builds, where volume jumped 300%, by auto-queuing and prioritizing high-value ones. No downtime, just reliable performance. We build in buffers and alerts for surges, plus easy expansion if you add vendors. It's designed for the unpredictability of fabrication, ensuring your AP keeps pace with production without extra costs or manual rushes.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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