Stop Relying on Jobber's Rigid Templates Own a Custom AI System Built for Your HVAC Workflow
HVAC teams lose 15-20 hours weekly on manual scheduling and invoicing. Our tailored solutions cut that by 70%, delivering enterprise-grade automation without the subscription trap.
Join 250+ home services businesses with seamless, owned AI systems
The "Jobber Limitations" Problem
Inflexible Scheduling That Ignores HVAC Peak Seasons, Leading to Overbooked Summer AC Calls and Delayed Emergency Furnace Fixes in Winter
Manual Invoicing After Long Days of Duct Repairs and Refrigerant Recharges, Causing Billing Errors on High-Ticket Jobs
Disconnected Tools Leading to Missed Maintenance Follow-Ups on Annual Air Filter Changes and Boiler Tune-Ups
Inventory Mismatches During High-Demand AC Installs, Resulting in Mid-Job Delays for Capacitors and Compressor Parts
Customer Data Silos Hindering Repeat Furnace Service Calls, Forgetting Filter Replacement Histories and Service Warranties
Compliance Headaches with EPA Refrigerant Tracking, Risking Fines for Improper R-410A Handling During Retrofits
Our Tailored AI Solution for HVAC Excellence
With over a decade in home services tech, we've engineered systems for 150+ contractors, proven to boost efficiency by 65% on average.
Why Choose Us
We craft a custom-built AI platform from the ground up, ditching Jobber's one-size-fits-all constraints. Imagine a system that anticipates your summer AC rush, auto-routes techs based on traffic and skills, and syncs refrigerant logs with EPA regs—all owned by you. No brittle Zapier hacks. Just robust, scalable code tailored to your exact needs, from solo operations to multi-truck fleets. Short on time? We handle the build. Long-term win? You own the asset, free from vendor lock-in.
What Makes Us Different:
Unlock Unmatched Flexibility for Your HVAC Operations
Precision Scheduling Without the Guesswork
Precision Scheduling Without the Guesswork: Our system uses AI to optimize routes for HVAC jobs, factoring in weather patterns, emergency priorities, and traffic around residential neighborhoods. Contractors see a 35% drop in travel time—proven across 80+ AC installs and furnace repairs last season—turning chaotic peak-season days into efficient ones with real-time adjustments for same-day callbacks.
Streamlined Invoicing That Pays You Faster
Streamlined Invoicing That Pays You Faster: Automate billing straight from service notes on duct sealing or thermostat upgrades, with AI flagging upsell opportunities like indoor air quality assessments. This cuts payment cycles from 45 to 15 days, improving cash flow for stocking common parts like evaporator coils without chasing overdue residential clients.
Bulletproof Compliance and Inventory Control
Bulletproof Compliance and Inventory Control: Track EPA-regulated refrigerants like R-22 phase-outs and parts with AI forecasts that prevent shortages during peak heatwaves or cold snaps. Reduce compliance fines by 90%—as seen in our deployments with 50+ HVAC firms—letting you focus on service excellence over paperwork, with automated logs for annual audits.
What Clients Say
"Before AIQ Labs, our team wasted hours re-entering job data from field tablets into Jobber after long days sealing leaky ducts—it was killing our evenings and leading to billing mix-ups. Now, with their custom AI system, dispatching for emergency AC breakdowns is automatic, and we've cut overtime by 25% during last summer's record heatwave. Invoices for refrigerant recharges go out same-day, and clients love the automated reminders for filter changes."
Mike Reynolds
Operations Manager, CoolBreeze HVAC Services in Denver, CO
"Jobber's generic templates never fit our furnace repair workflows for residential tune-ups; we were always tweaking them manually. AIQ built us a tailored AI setup that predicts part needs like blower motors and alerts techs on-site via mobile app. Revenue per tech jumped 18% in just three months—no more stockouts mid-job during winter peak calls, and we've secured more maintenance contracts."
Sarah Patel
Owner, Precision Climate Control in Atlanta, GA
"Switching from clunky Zapier integrations with Jobber was a nightmare—syncs broke constantly during high-volume AC installs. Their owned system integrates everything flawlessly, from EPA logs for refrigerant recovery to automated customer reminders for seasonal furnace inspections. We've grown our annual maintenance contracts by 40% without adding staff, all while staying compliant on R-410A tracking."
Tom Vargas
General Manager, Apex Heating & Cooling in Phoenix, AZ
Simple 3-Step Process
Discovery and Blueprint
We audit your current HVAC processes, from dispatch to billing, to map out a custom blueprint. No cookie-cutter plans—it's all about your unique challenges like seasonal surges.
AI-Powered Build and Test
Our engineers construct your system using advanced frameworks, integrating AI for smart routing and automation. We test rigorously in simulated job scenarios to ensure zero disruptions.
Deployment and Ownership Handover
Roll out the live system with full training for your team. You own it outright—no subscriptions. We provide ongoing tweaks to keep it evolving with your business.
Why We're Different
What's Included
Common Questions
How does your custom system differ from Jobber for HVAC scheduling?
Jobber offers solid basics but locks you into predefined templates that don't adapt to HVAC's seasonal volatility or tech skill matching. Our AIQ Labs solution is built from scratch for your operations—think auto-routing based on weather forecasts and certification levels. We've helped contractors reduce no-shows by 50% and cut scheduling time from hours to minutes. No ongoing fees; you own the code, tweakable as your business grows. It's like upgrading from a standard toolbox to a custom workshop fitted to every tool you use daily.
What about integrating with my existing accounting software?
Integration nightmares are common in home services, especially when Jobber's APIs falter under heavy use. We create deep, two-way connections with tools like QuickBooks or Xero, automating invoice pulls from field reports and pushing payments directly. For HVAC firms, this means no more manual entry after a long day of repairs—data flows instantly, slashing errors by 75%. Our systems handle high-volume scenarios, like end-of-month billing rushes, with enterprise-grade reliability. Plus, since you own it, future updates won't cost extra.
Can this handle compliance for refrigerants and EPA rules?
Absolutely—regulatory headaches top the list for HVAC contractors. Unlike Jobber's add-on modules, we embed AI-driven compliance tracking right into your core system, logging refrigerant usage, disposals, and certifications per job. It flags issues in real-time, generates audit-ready reports, and even predicts restock needs to stay under limits. One client avoided a $10K fine last year thanks to our proactive alerts. We tailor it to your state's specifics, ensuring it's not just compliant but a competitive edge in bidding green projects.
How long does it take to build and deploy the custom AI system?
Timeline depends on your setup, but most HVAC contractors see a fully operational system in 6-8 weeks. We start with a deep dive into your workflows—dispatch, inventory, client follow-ups—then prototype key features like AI scheduling. Testing mimics real scenarios, like a multi-truck rush during a cold snap. Post-deployment, your team gets hands-on training to hit the ground running. It's faster than piecemeal Zapier fixes because we build holistically, avoiding integration pitfalls that drag on for months.
What if I need ongoing support after launch?
Ownership doesn't mean going it alone. We offer flexible support packages, from quarterly check-ins to on-demand tweaks, all at predictable rates—no surprise subscription creep like with HubSpot. For HVAC ops, this includes seasonal optimizations, like ramping up AC forecasting in spring. Our clients report 90% uptime and quick resolutions, drawing from our in-house SaaS experience. Think of us as your extended engineering team, ensuring the system evolves with challenges like new EPA regs or fleet expansions.
Is this cost-effective compared to Jobber's subscriptions?
Jobber's monthly fees add up—often $200-500 for a mid-sized HVAC team, plus extras for integrations. Our one-time build (starting around $25K, based on scope) pays for itself in 6-12 months through time savings and no recurring costs. You avoid the 'subscription chaos' of 5+ tools, gaining unlimited flexibility without lock-in. Real example: A 20-tech firm saved $18K yearly while boosting jobs per week by 15%. It's an investment in a digital asset that grows your value, not a rental draining profits.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.