Stop Wasting Hours on Manual Data Entry That Could Be Spent Guiding Perfect Planks
Imagine reclaiming 20+ hours a week from tedious admin tasks, so you can focus on what matters: creating transformative Pilates experiences that keep members coming back for more.
Join 150+ fitness studios with streamlined operations and happier teams
The "Manual Data Entry" Problem
Endless Typing of Client Progress Notes After Exhausting Reformer Pilates Classes, Tracking Footwork Series Improvements and Core Engagement Metrics
Manual Roster Updates Leading to Overbooked Mat Sessions
Scribbling Attendance by Hand During Mat Pilates Flows and Forgetting Follow-Up Recommendations for Props Like Magic Circles or Resistance Bands
Juggling Spreadsheet Invoices for Private Sessions That Don't Match Your Booking System
Lost Client Feedback Details Slipping Through the Cracks During Busy Peak Hours
Double-Checking Handwritten Enrollment Forms for New Member Onboarding in Barre or Yoga Fusion Classes, Delaying Retention Efforts Like Personalized Sequence Planning
Our Tailored AI Solution for Your Studio's Flow
We've helped over 50 Pilates studios ditch the data drudgery, building systems that sync seamlessly with tools like Mindbody or your custom scheduler.
Why Choose Us
Let's be honest—running a Pilates studio means your days are packed with cues, corrections, and client connections. But here's the thing: those generic apps force you into rigid boxes that don't fit your unique class rhythms or member journeys. We build custom AI-powered automations just for you, pulling data from your booking system, progress trackers, and even wearable integrations to eliminate manual entry. No more typing the same core strength notes twice. It's flexible, scalable, and owns the workflow that's as precise as your alignment cues.
What Makes Us Different:
Unlock the Perfect Fit for Your Studio
Reclaim Time for What Lights You Up
Reclaim Time for What Lights You Up: Imagine wrapping up a Reformer series without 15 minutes per class typing notes on spine articulation or breathwork cues—your AI captures it in seconds via voice-to-text. That's 10 extra hours a week to cue better Hundred variations or enjoy that post-class herbal tea. Studios using our system report 65% less admin time, letting instructors deepen client connections in tower or Cadillac setups, boosting repeat visits by 40%.
Skyrocket Member Retention with Personalized Insights
Skyrocket Member Retention with Personalized Insights: You're probably thinking, 'How do I recall every client's progress in Teaser prep or side splits?' Our custom AI tracks reformer spring tensions and flexibility gains automatically, suggesting tailored props like therabands or foam rollers. One studio saw retention jump 28% within three months after automated follow-ups on missed mat sessions reduced drop-offs from forgotten check-ins.
Error-Free Operations That Build Trust
Error-Free Operations That Build Trust: Manual entry slip-ups—like overcharging for a private Cadillac session or misrecording enrollment for a prenatal Pilates workshop—can quickly erode member loyalty. Our solution ensures accuracy across reformer bookings and payments, with built-in checks that flag inconsistencies before they affect your flow. Result? Happier clients who stick around for progressions, and zero awkward apologies during peak hours.
What Clients Say
"Before AIQ Labs, I was burning evenings updating client files after grueling tower and reformer days, noting every Elephant or Short Spine progression. Now, the system pulls everything from my iPad voice notes automatically—it's saved me about 12 hours a week, and my members rave about the instant progress emails on their mat class improvements right after sessions."
Elena Vasquez
Studio Director at CoreFlow Pilates in Austin, TX
"We had nonstop mix-ups with group mat and barre class rosters, turning away frustrated walk-ins during our peak evening flows. Their custom automation syncs our Mindbody bookings with real-time attendance tracking. In the first month, errors dropped to zero, and we've retained 15 more members from churning thanks to seamless organization and automated reminders for their next reformer slot."
Marcus Hale
Owner of Align Pilates Studio in Seattle, WA
"As a small studio, manual invoicing for our weekend tower workshops and private sessions was draining my creative energy. AIQ built a seamless integration with our Square payment app that auto-generates detailed receipts for every Hundred or Roll-Up cue logged. It's slashed our billing time in half over six months, giving me the bandwidth to design those seasonal yoga-Pilates fusion retreats without the admin overload."
Sophia Grant
Founder of Breathe Pilates Haven in Portland, OR
Simple 3-Step Process
Discovery Session Tailored to Your Studio
We dive into your daily flow— from mat class check-ins to private session notes—identifying exactly where manual entry is slowing you down. No cookie-cutter questions; it's all about your unique challenges.
Custom Design and AI Build
Our engineers craft a bespoke system that fits like a well-aligned spine: integrating your tools, automating data capture, and testing for seamless performance during peak class times.
Launch, Train, and Optimize
We roll it out with hands-on training for your team, then monitor and tweak based on real studio feedback. Watch as your operations hum effortlessly, boosting that member experience you love.
Why We're Different
What's Included
Common Questions
How does this work with my existing Pilates booking software like Mindbody?
Great question—we specialize in deep, custom integrations that feel native. For instance, if you're on Mindbody, our AI pulls class rosters and client details directly, then automates entry into your progress trackers or CRM. No clunky exports or imports. We've done this for studios just like yours, ensuring data flows smoothly even during high-volume weekends. The result? Your team skips the double-entry, and everything stays synced. Setup takes about 2-4 weeks, with testing to match your exact workflow.
Will this system handle the nuances of different Pilates class types?
Absolutely, because we build it for your specifics. Think reformer vs. mat classes—they have different tracking needs, like apparatus adjustments or group dynamics. Our solution customizes fields for each: auto-logging tower progress for privates or group attendance for flows. One client, a studio with 8 class types, cut setup confusion by 80%. It's flexible, so as you add workshops or specialties, we adapt without starting over. You're not stuck with rigid templates; it's tailored to keep your operations as fluid as your sessions.
What about data security for sensitive client health info?
Security is non-negotiable in wellness, especially with progress notes on injuries or goals. We use enterprise-grade encryption and comply with standards like HIPAA where needed, building in role-based access so only instructors see relevant details. For example, front desk gets attendance, while teachers access form corrections. We've audited systems for 30+ studios, ensuring no breaches. Plus, you own the data—no third-party risks from subscription tools. It's peace of mind that lets you focus on healing, not worrying.
How much time does implementation really take for a small studio?
For a typical 5-10 instructor studio, we're talking 4-6 weeks from kickoff to live—faster than you'd think. Week one: we map your flow. Then build and test in parallel. Unlike off-the-shelf fixes that drag on, our process is streamlined because we avoid bloat. A recent Pilates partner went live in 28 days, training their team in a single afternoon. Post-launch, we optimize based on your first month's classes, ensuring it evolves with your retention strategies without downtime.
Can this scale if my studio grows or adds more services?
Yes, it's designed for growth—like adding barre hybrids or online sessions. Our architecture is modular, so expanding from 20 to 50 classes weekly just means tweaking automations, not rebuilding. We've scaled solutions for studios doubling membership in a year, auto-adjusting for new data volumes without performance dips. Retention tracking even improves, spotting trends across services. It's built for you, not a template, so as your business breathes and expands, the system keeps pace effortlessly.
What if I'm not tech-savvy—will my team be able to use it?
No tech degree required; we make it intuitive, like your favorite flow sequence. Dashboards are simple web-based views, with mobile access for on-the-mat updates. Training is hands-on, just 2-3 hours, using your real class scenarios—like quick note entry during breaks. One owner shared, 'My instructors, who barely check email, picked it up in a day.' We include ongoing support, so it's empowering, not overwhelming—freeing you to teach without the tech tangle.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.