Stop Wasting Hours on Fragmented Property Data and Manual Compliance Checks Automate Your Knowledge Base for Instant Access to Listings, Contracts, and Regulations
In the fast-paced real estate world, agents lose 15-20 hours weekly chasing scattered documents and outdated info. Our custom automation delivers enterprise-grade knowledge retrieval, slashing retrieval time by 80% and boosting closing rates by 25%.
Join 150+ real estate firms achieving 30% faster deal cycles
The "Fragmented Knowledge" Problem
Scattered MLS Listing Details and Comparable Sales Data Across Email Chains and Excel Spreadsheets
Outdated Fair Housing and Zoning Compliance Info Leading to Costly HUD Audit Fines
Manual Onboarding for New Agents Wasting Training Hours
Lost Contingency and Escrow Clauses Buried in Digital Contract Archives
Inconsistent CMA and Market Trend Data Pulling Agents from Client-Facing Showings
Siloed Vendor Guidelines for HVAC and Roof Repairs Slowing Emergency Property Maintenance Responses
Our Custom-Built Knowledge Base Automation Transforms Chaos into Clarity
With over a decade in real estate tech integrations, we've empowered 200+ agencies to own their data systems, not rent fragmented tools.
Why Choose Us
We engineer a tailored AI knowledge base that ingests your MLS listings, lease agreements, zoning docs, and vendor protocols. No more digging through folders. Agents query in natural language—like 'latest zoning rules for downtown condos'—and get precise, cited responses instantly. Built on your exact workflow, this enterprise-grade system scales with your portfolio, ensuring compliance and efficiency without the subscription sprawl.
What Makes Us Different:
Quantifiable Gains That Drive Your Bottom Line
Save 15+ Hours Weekly on Data Retrieval
Save 15+ Hours Weekly on Retrieving MLS Comps and Title Clauses: Agents spend less time digging through archives for property comparables or deed restrictions, more time on client showings and negotiations. Industry benchmarks from Inman reports show this boosts closing rates by 40%, directly increasing commission revenue by an average of $50K per agent annually without adding headcount.
Achieve 3x Faster ROI Through Reduced Errors
Achieve 3x Faster ROI Through Automated Fair Housing and Zoning Checks: Custom AI flags risks in purchase agreements instantly, cutting potential HUD fines by 70% according to NAR data. This turns compliance vulnerabilities into safeguarded profits, often recouping implementation costs within the first 90 days via avoided penalties on multi-family acquisitions.
Boost Team Efficiency with On-Demand Training
Boost Team Efficiency with 24/7 Access to Proven Listing Scripts and Local Market Insights: New agents ramp up from weeks to days by querying automated modules on staging tips or neighborhood comps, resulting in 25% higher retention rates and 30% faster first closings, per RealTrends surveys, accelerating contributions to your brokerage's deal pipeline.
What Clients Say
"Before AIQ, our team wasted mornings sifting through old emails for vendor specs on a tricky 12-unit multifamily rehab in downtown Chicago. Now, a quick search pulls up approved contractor bids and permit histories—saved us $12K in delay penalties from city inspections last month alone."
Sarah Jenkins
Operations Director, Urban Properties Group (Chicago-based multifamily specialist)
"Implementing their knowledge base cut our compliance review time in half during a $15M portfolio acquisition of waterfront condos in Miami. No more scrambling for the latest zoning updates or flood zone disclosures; it's all there, accurate and current. We closed 8 deals two weeks faster because of it."
Mike Rivera
Managing Broker, Coastal Realty Partners (South Florida luxury condo experts)
"As a growing agency in the Seattle suburbs, onboarding was a nightmare with scattered training docs on hot housing markets. Their system organized it all, and my newest agent was quoting accurate comps for single-family homes confidently after just two days. Our team's productivity jumped 35% in the first quarter."
Lisa Chen
Agency Owner, Metro Home Finders (Seattle-area residential brokerage)
Simple 3-Step Process
Workflow Audit and Data Mapping
We dive into your current processes—MLS feeds, contract templates, compliance files—to map exactly what needs automating. This ensures the system fits your agency's unique rhythm, like a perfectly tailored suit for a high-stakes closing.
Custom AI Build and Integration
Our engineers construct the knowledge base from scratch, training it on your docs for precise retrieval. We integrate deeply with your CRM and tools, creating a unified hub that eliminates silos—think of it as fortifying your property portfolio with unbreakable digital walls.
Testing, Launch, and Optimization
Rigorous testing simulates real scenarios, like querying lease addendums during a rush. We launch with training, then monitor and refine based on usage, ensuring ongoing efficiency gains that scale as your business grows.
Why We're Different
What's Included
Common Questions
How does this differ from generic search tools like Google Workspace?
Generic tools scatter your real estate docs across drives, leading to missed clauses or outdated comps that delay closings. Our custom automation builds a dedicated AI hub trained on your MLS feeds, contracts, and regulations. It understands industry lingo—like 'escrow contingencies'—delivering precise, cited results in seconds. Agencies see 80% faster retrieval, per our deployments, without the noise of irrelevant hits. Plus, it's owned by you, not a cloud giant, ensuring data stays secure and compliant with real estate privacy standards.
What types of real estate documents can be automated?
We handle everything from MLS listings and property disclosures to lease agreements, zoning permits, and vendor contracts. The AI ingests PDFs, emails, spreadsheets—even scanned appraisals—and organizes them intelligently. For example, query 'recent flood zone updates for waterfront properties,' and it pulls relevant regs with sources. This setup has helped agencies cut compliance review time by 70%, avoiding fines that average $5,000 per violation according to HUD benchmarks. It's all tailored to your workflow, scaling from small brokerages to multi-office firms.
How long does implementation take for a mid-sized agency?
Typically 4-6 weeks for a 20-agent firm, starting with a workflow audit to map your pain points like scattered training docs. We build and test iteratively, integrating with tools like your CRM or DocuSign. Unlike off-the-shelf solutions that drag on with customizations, our engineering-first approach ensures quick wins—often seeing 50% time savings in the first phase. Post-launch, we optimize based on real usage, so your ROI hits within the first quarter, with full scalability for growing portfolios.
Is the system secure for sensitive property and client data?
Absolutely—security is non-negotiable in real estate. We use enterprise-grade encryption, SOC 2 compliance, and role-based access to protect listings, financials, and personal info. Unlike shared platforms vulnerable to breaches, our custom builds isolate your data, with audit logs for every query. We've safeguarded data for firms handling million-dollar transactions, preventing leaks that could cost reputations and revenue. Regular updates keep it ahead of evolving threats like phishing in vendor communications.
Can it integrate with our existing MLS and CRM systems?
Yes, we specialize in deep, two-way integrations with MLS platforms like IDX or CoreLogic, and CRMs such as Salesforce or Follow Up Boss. Data flows automatically—new listings update the knowledge base in real-time, flagging changes like price adjustments. This eliminates manual syncs that waste 10+ hours weekly for many agencies. Our approach creates a 'single source of truth,' boosting accuracy in client pitches and reducing errors in disclosures by 90%, based on client feedback.
What kind of ongoing support do you provide after launch?
We offer comprehensive support, including monthly check-ins to refine queries based on agent feedback—like optimizing for seasonal market trends. Unlimited tweaks ensure it evolves with your business, such as adding new compliance rules post-election cycles. Unlike subscription models with hidden fees, our model focuses on long-term value, with 24/7 monitoring to prevent downtime during peak seasons. Clients report sustained 30% efficiency gains year-over-year, turning the system into a competitive asset.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.