Stop Guessing Student Engagement Levels Track KPIs with Precision
We understand the frustration of scattered data across LMS platforms and analytics tools. You're not alone—many course creators we've worked with felt buried under incomplete reports. Our custom dashboards bring it all together, delivering real-time visibility into enrollment trends, completion rates, and learner outcomes, so you can make informed decisions that boost student success.
Join 150+ education businesses with clearer student insights
The "Data Silo" Problem
Fragmented Learner Data Across Multiple LMS, SIS, and Engagement Tools
Delayed Insights on Course Completion Rates and Learner Progress Milestones
Struggling to Track Personalized Learning Paths in Adaptive Curricula
Overwhelmed by Enrollment Fluctuations Without Predictive Trends for Cohort Analysis
Difficulty Measuring ROI on Instructional Resources Like Interactive Modules and Assessments
Blind Spots in Student Feedback Loops and Retention Metrics for At-Risk Learners
Unlock Actionable Student Insights with Custom KPI Dashboards
With over a decade building scalable solutions for edtech innovators, we've helped platforms like yours consolidate data chaos into clear, student-centered views.
Why Choose Us
We craft bespoke dashboards tailored to online course platforms, pulling from your LMS, payment systems, and feedback tools. No more spreadsheets or manual exports. Imagine a central hub where you see live metrics on student progress—like a teacher's gradebook, but supercharged for scale. We integrate AI to highlight patterns, such as dropout risks in specific modules, ensuring your decisions drive better outcomes. Built from the ground up, these dashboards grow with your course library, handling thousands of learners without a hitch.
What Makes Us Different:
Empower Your Platform with Data-Driven Growth
Enhance Student Retention
Enhance Student Retention: Track engagement KPIs like login frequency and quiz scores in real-time to identify struggling learners early. For instance, spot a 15% drop in module completion within the first week and intervene with personalized tutoring, boosting overall retention by up to 25% as seen in our past projects with vocational training providers.
Optimize Course Design
Optimize Course Design: Gain visibility into which lessons drive the highest completion rates across blended learning formats. Use actionable insights to refine content, like shortening videos that lose 40% of viewers midway based on heatmapping data, leading to more effective scalable learning experiences with 30% higher engagement in under six months.
Scale Without Limits
Scale Without Limits: Our enterprise-grade architecture handles surging enrollments—from 500 to 5,000 students in a single cohort—without performance lags, integrating seamlessly with SCORM-compliant content. Focus on expanding your offerings, knowing your dashboard provides reliable data for informed expansion decisions, such as predicting peak registration periods.
What Clients Say
""Before AIQ Labs, we were manually reconciling student data from Moodle, Google Classroom, and our CRM, wasting hours weekly on reports. Now, our custom dashboard delivers completion rates and progress analytics for our 2,000-user certification program in seconds. We've improved pass rates by 18% in just three months by targeting low-engagement modules—it's transformed how we support our learners.""
Sarah Mitchell
Director of Digital Learning, SkillForge Academy
""As a boutique training provider for corporate upskilling, scaling our micro-credential courses meant sifting through endless spreadsheets from our LMS and survey tools. The custom KPI tracking AIQ built integrates everything flawlessly, including Net Promoter Scores from feedback. Last quarter, we detected a 12% retention dip in mid-level managers and pivoted our content, preventing subscriber churn and adding 15% more enrollments.""
David Chen
Founder and CEO, ProEd Tech Solutions
""We deliver hands-on workshops for 1,500 K-12 educators annually, but aggregating outcomes from virtual sessions and in-person feedback was chaotic. AIQ's dashboard offers real-time engagement views, including participation heatmaps across all formats. It's enabled us to refine our pedagogy, lifting participant satisfaction scores from 7.2 to 9.1 in six months and increasing repeat workshop sign-ups by 22%.""
Elena Vargas
Professional Development Program Manager, TeachHub Institute
Simple 3-Step Process
Discovery Session
We dive into your platform's challenges, like siloed enrollment data, to map out key KPIs such as completion rates and learner feedback.
Custom Design & Build
Our engineers create your tailored dashboard, integrating with your tools and adding AI for predictive insights on student outcomes.
Deployment & Training
We launch the system, train your team on using real-time metrics, and ensure it scales as your courses grow.
Why We're Different
What's Included
Common Questions
How does your KPI dashboard integrate with existing online course platforms?
We start by assessing your current setup, whether it's Canvas, Moodle, or a custom LMS. Our team builds secure, two-way API connections to pull in data like student logins, quiz scores, and progress updates. This creates a single view without disrupting your workflows. For example, in a recent project for a language training platform, we synced data from their enrollment system and video analytics tool in under two weeks, providing instant visibility into 80% completion thresholds. It's all custom-coded for reliability, ensuring no data lags during high-traffic periods like course launches. You'll get full ownership, so scaling to new platforms is straightforward.
What specific KPIs can we track for student outcomes?
Our dashboards focus on education-specific metrics like course completion rates, average time-to-finish per module, engagement scores from quizzes and forums, and retention by cohort. We also track nuanced ones, such as knowledge retention via pre/post assessments or dropout points in interactive content. Imagine visualizing how a new video series impacts 25% higher completion in vocational training— that's the level of insight we deliver. Tailored to your goals, like boosting scalable learning, we use AI to flag trends, such as seasonal dips in adult learner participation. This empowers data-driven tweaks to your curriculum, directly improving outcomes without guesswork.
Is the dashboard scalable for growing course libraries?
Absolutely. We design with enterprise architecture in mind, handling everything from 100 to 10,000+ active students across dozens of courses. Unlike rigid tools, our custom builds use efficient databases and cloud scaling to manage growth seamlessly. For a client expanding professional development programs, we supported a 400% user surge last year without downtime, maintaining sub-second load times for real-time KPI updates. You own the system, so as your platform evolves—adding micro-credentials or global cohorts—it adapts effortlessly. We include performance monitoring to proactively optimize, ensuring your focus stays on student success, not tech hurdles.
How secure is the student data in your custom dashboards?
Security is paramount, especially with sensitive learner information. We adhere to education standards like FERPA, implementing end-to-end encryption, role-based access controls, and regular audits. Data stays within your owned system, not shared across third-party clouds unless specified. In one implementation for a K-12 training provider, we added multi-factor authentication and anonymized reporting to protect identities while tracking outcomes. Our approach includes compliance checks during build, so you're covered for audits. We've never had a breach in our deployments, giving you peace of mind to focus on teaching, knowing privacy is ironclad.
What if we need custom alerts for specific student behaviors?
We excel at this, building AI-driven alerts tailored to your needs, like notifying instructors when a learner's engagement drops below 60% in a critical module. Using your platform's data, we set thresholds for behaviors such as missed deadlines or low quiz scores, sending instant notifications via email or in-app. For an online university client, this feature reduced intervention time from days to hours, lifting retention by 22%. It's fully customizable—define rules for cohort-specific issues, like corporate trainees falling behind—and integrates with your tools for automated follow-ups. This proactive layer turns data into immediate action, enhancing personalized learning at scale.
How long does it take to see ROI from the KPI tracking platform?
Most clients notice benefits within the first month, with full ROI in 3-6 months through time savings and improved outcomes. For instance, a training firm cut manual reporting by 15 hours weekly, redirecting efforts to content creation that increased enrollments 30%. We measure success via metrics like faster decision-making on course adjustments, leading to higher completion rates. Our process includes post-launch optimization to ensure quick wins, such as visualizing enrollment trends to launch timely promotions. Built to scale, it pays off as your platform grows, eliminating data silos and fostering sustainable, student-focused growth without ongoing costs eating into budgets.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.