Stop Missing High-Value Clients In a Crowded Event Market
Event planners lose 40% of potential revenue chasing unqualified leads, while 70% of industry pros report inconsistent client pipelines disrupting their seasonal workflows.
Join 250+ businesses with consistent, qualified leads flowing directly into their CRM
The "Lead Drought" Problem
Seasonal client pipelines for corporate conferences and galas dry up unpredictably, leaving event planning teams idle between Q4 holiday peaks and Q2 lulls
Manual prospecting through fragmented directories like Cvent and LinkedIn wastes hours on unqualified corporate inquiries lacking venue or attendee size details
Inconsistent lead quality from mismatched RFP responses erodes profit margins, as low-budget social mixers drain proposal resources meant for high-value corporate retreats
Fragmented data from trade show expos like IMEX and vendor lists in Eventbrite creates silos, hindering personalized follow-ups for keynote speaker alignments
Competitive bidding wars in platforms like BizBash start from cold leads, reducing win rates to under 25% for mid-sized planners targeting Fortune 500 activations
Overreliance on word-of-mouth referrals from past galas limits scalability, capping growth at 20% year-over-year for boutique firms specializing in destination weddings
Our Tailored AI Lead Engine Transforms Your Pipeline
With over a decade architecting enterprise-grade AI for client-focused industries, we've empowered 150+ service firms to own their lead generation destiny.
Why Choose Us
We build a custom AI lead generation system engineered for event planning's unique rhythms. No off-the-shelf traps here. Our solution scrapes targeted sources like corporate event calendars and association directories, enriches leads with venue preferences and budget signals, then integrates seamlessly into your CRM. It's flexible, scaling from intimate weddings to corporate galas, ensuring a steady stream of prospects aligned with your expertise. Like a master sommelier pairing wines to menus, we match leads to your workflow for precision outreach.
What Makes Us Different:
Unlock Pipeline Precision Built for Events
Consistent High-Quality Leads
Consistent High-Quality Leads: Receive 50-100 enriched leads monthly via targeted scraping of event RFPs and enriched with decision-maker profiles, filtered for $50K+ budgets and 200+ attendee events, boosting close rates by 35% within 90 days as seen in deployments for boutique event firms.
Streamlined Client Acquisition
Streamlined Client Acquisition: Automate outreach personalization for venue proposals using CRM-integrated templates, reducing response time from days to hours and increasing RFP wins by 28% through data-driven targeting of corporate gala organizers within the first quarter.
Scalable Revenue Growth
Scalable Revenue Growth: Eliminate seasonal slumps with predictive lead forecasting based on historical event trends, enabling 25% YoY revenue uplift by filling gaps in your corporate conference and luxury wedding calendar over 12 months.
What Clients Say
"Before AIQ Labs, we were buried in generic leads from job boards that never panned out for our luxury wedding niche. Their custom system pulled in 60 qualified inquiries last quarter alone, all with detailed budget notes and preferred venue types. We've closed four destination weddings worth $150K since implementation—it's like having an extra planner on the team."
Sarah Jenkins
Founder and Lead Planner, Elegant Affairs Events LLC
"Our corporate event pipeline was erratic, especially post-pandemic with hybrid conference shifts. The AI lead engine they built scans industry forums like Meeting Professionals International and enriches with company news, delivering spot-on matches for 500-attendee summits. In the first two months, we landed a $80K tech conference gig we wouldn't have found otherwise. No more chasing ghosts."
Mike Rivera
Operations Director, Summit Strategies Event Planning
"Juggling vendor lists from ExpoLogic and manual emails was killing our margins on high-end galas. AIQ's tailored integration with our Salesforce CRM has automated 70% of the grunt work, and the leads are precise—think C-suite contacts with gala themes pre-aligned. We've seen a 40% drop in no-shows for site tours, directly tying to better-qualified prospects over six months."
Lisa Chen
CEO, Horizon Event Management Group
Simple 3-Step Process
Discovery & Customization
We audit your current client profiles, event types, and CRM setup to blueprint a lead engine molded to your workflow—no templates, just your blueprint.
AI Build & Integration
Our engineers code the scraping, enrichment, and scoring modules, weaving them into your systems for real-time data flow and zero disruptions.
Launch & Optimization
Deploy with monitoring, then refine based on early leads—ensuring 90% accuracy in matching your ideal corporate or social event clients.
Why We're Different
What's Included
Common Questions
How does the AI identify leads specific to event planning?
Our custom engine targets sources like corporate procurement sites, wedding vendor networks, and association event calendars. It uses machine learning trained on your past client data to filter for signals such as budget ranges over $50K, event scales from 50-500 attendees, and keywords like 'corporate retreat' or 'destination wedding.' This ensures leads align with your expertise, avoiding generic business inquiries. In practice, clients see 85% relevance from day one, with ongoing tweaks based on your feedback to hone in on high-conversion profiles.
What makes this different from standard lead gen tools?
Unlike one-size-fits-all platforms that flood you with unqualified contacts, we build a bespoke system around your workflow. For event planners, this means integrating seasonal patterns—ramping up corporate leads in Q4 or wedding inquiries in spring. We use advanced AI models for deep enrichment, pulling nuanced details like preferred venues or past event vendors, not just emails. This results in a 40% higher qualification rate, as the system learns from your closes to prioritize similar prospects, turning lead gen into a strategic asset owned by your firm.
How long does it take to see results after implementation?
Most clients notice initial leads within 2-4 weeks post-launch, with full pipeline stabilization by month two. We start with a rapid prototype using your top historical data, then scale scraping to deliver 20-50 enriched leads weekly. For an event firm handling galas, this could mean 10 qualified corporate inquiries in the first month alone. Optimization continues, with accuracy hitting 90% by quarter's end, directly impacting your busy seasons without upfront heavy lifting on your end.
Is the system secure for handling sensitive client data?
Absolutely. We architect with enterprise-grade security, including end-to-end encryption, SOC 2 compliance, and role-based access controls tailored for professional services. For event planners dealing with high-profile corporate data, we anonymize personally identifiable info during enrichment and ensure GDPR/CCPA adherence. Our in-house platforms have powered regulated industries without breaches, and we provide audit logs for your peace of mind. This protects relationships while enabling seamless CRM handoffs.
Can this integrate with my existing event management software?
Yes, we specialize in deep, two-way integrations with tools like Eventbrite, Cvent, or HoneyBook. The AI pulls event timelines and client notes to enrich leads contextually—for instance, suggesting follow-ups based on upcoming availability. Setup involves API connections we handle entirely, ensuring no data silos. Clients report 60% faster proposal cycles once integrated, as leads auto-populate with matching venue suggestions. If your stack is unique, we custom-code adapters for flawless performance.
What if my event focus changes, like shifting to virtual hybrids?
Our systems are designed for flexibility, with modular AI components that adapt via configuration, not rebuilds. If you're pivoting to hybrid events, we retrain the model on new keywords like 'virtual gala' or 'Zoom conference,' updating scraping sources to include digital event platforms. This takes 1-2 weeks, maintaining lead flow without downtime. Past clients in evolving markets saw sustained 30% growth post-adjustment, proving our build-once, adapt-forever approach keeps you agile in the fast-changing event landscape.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.