Stop Losing Freight Leads to Manual Follow-Up Chaos Automate Lead Management for 40% Faster Conversions
Freight brokers waste 15-20 hours weekly chasing leads across emails, calls, and spreadsheets. Our custom AI system captures, qualifies, and nurtures every prospect automatically, delivering $250K+ in additional revenue for clients within the first year.
Join 250+ businesses with streamlined lead pipelines and doubled close rates
The "Lead Leakage" Problem
Leads vanishing between dispatch logs and TMS/CRM entries, resulting in 20-30% loss of potential LTL shipments
Manual qualification delaying freight bids on spot market loads during peak seasons like harvest or e-commerce surges
Fragmented tracking of shipper inquiries across phone, email, and load board portals like Truckstop or DAT
Overloaded sales reps juggling lead follow-ups with route planning
Missed opportunities from unprioritized leads amid volatile diesel fuel markets and fluctuating lane rates
Data silos in TMS and CRM causing duplicate outreach to the same carrier prospects on reefer or flatbed lanes
Our Custom-Built Lead Management Automation Transforms Your Freight Pipeline
With over a decade engineering AI for logistics giants, we've streamlined lead flows for 50+ freight firms, cutting manual work by 60% on average.
Why Choose Us
Like upgrading from a patchwork of old trucks to a GPS-optimized fleet, we build a unified AI system tailored to your freight operations. No off-the-shelf templates—every automation mirrors your exact workflows, from capturing shipper RFQs via email to scoring leads based on load specifics like weight, distance, and urgency. We integrate deeply with your TMS, CRM, and dispatch tools, ensuring leads flow seamlessly without human intervention. This enterprise-grade solution scales with your growing routes, preventing bottlenecks as volumes spike.
What Makes Us Different:
Unlock Quantifiable Efficiency Gains in Your Operations
Save 15 Hours Weekly on Lead Handling
Save 15 Hours Weekly on Lead Handling: Your team no longer chases ghosts in dispatch spreadsheets. Our AI qualifies leads instantly, routing hot prospects—like urgent hazmat or refrigerated loads—to the right broker via TMS integration. Clients report reclaiming 15 hours per week, redirecting efforts to negotiating better spot rates and expanding dedicated route coverage for high-volume shippers.
Achieve 3x ROI in Under 6 Months
Achieve 3x ROI in Under 6 Months: Expect a 300% return through faster conversions on load board inquiries and reduced carrier no-shows. By automating follow-ups in volatile markets, we've helped freight brokers close 40% more FTL deals, adding $150K in quarterly revenue without extra hires. Efficiency metrics show a 25% drop in customer acquisition costs per truckload.
Boost Productivity with Real-Time Insights
Boost Productivity with Real-Time Insights: Gain a single dashboard view of your lead pipeline, from inbound shipper RFQs to booked OTR hauls. This eliminates guesswork in peak seasons, with AI forecasting lead volume based on market trends like diesel price spikes or port congestion, ensuring your dispatchers stay ahead of demand surges for cross-country lanes.
What Clients Say
"Before AIQ Labs, our brokers spent half their day sorting through emails and Truckstop alerts for new reefer loads. Now, leads from Truckstop and DAT integrate automatically into our TMS, and we've landed three major produce contracts in the last quarter that we would've missed due to slow bidding. It's cut our response time from 48 hours to under 30 minutes, securing more backhauls."
Mike Reynolds
Operations Manager, Midwest Freight Haulers Inc.
"We were drowning in manual lead tracking during the holiday rush on e-commerce lanes. Their custom system scores prospects based on our preferred dry van routes and fuel surcharges, saving us about 10 hours a week. Last month alone, it helped us secure 20% more backhauls from West Coast ports, directly boosting our lane margins by 15%."
Sarah Chen
Sales Director, Eastern Logistics Partners LLC
"Integrating this with our TMS was a game-changer—no more double-entry errors on carrier leads for flatbed oversize loads. We've seen a steady 25% uptick in qualified hazmat inquiries, and our team's focusing on building carrier relationships instead of admin drudgery. ROI hit within four months with $200K in new quarterly bookings, no exaggeration."
Tom Vargas
VP of Business Development, TransCo Freight Solutions
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current lead processes, from RFQ intake to carrier matching, identifying bottlenecks like delayed email responses. This ensures our automation fits your unique freight cycles.
Custom AI Design and Integration
Our engineers build and connect the system to your tools, training AI on your data for accurate lead scoring. Test runs simulate high-volume scenarios, like seasonal surges.
Deployment, Training, and Optimization
Go live with full team training, then monitor performance. We refine based on real metrics, ensuring ongoing efficiency as your routes evolve.
Why We're Different
What's Included
Common Questions
How does this automation handle leads from multiple load boards like DAT and Truckstop?
We create custom integrations that pull in leads from any load board API in real-time, deduplicating entries and scoring them against your criteria—such as preferred lanes or equipment types. For a Midwest hauler, this meant capturing 150 extra loads monthly without manual logins. The AI then enriches data with details like estimated revenue per mile, ensuring your team only pursues profitable bids. Setup takes 2-4 weeks, and it scales effortlessly as you add boards.
What if our freight workflows involve custom carrier matching?
Our system is designed for that exact scenario. We map your unique matching rules—like pairing dry van loads with available OTR drivers—into the AI logic. It automates the process, suggesting matches and even sending preliminary quotes. One client reduced matching time from 2 hours to 10 minutes per lead, boosting on-time bids by 45%. We train the model on your historical data for accuracy, and it adapts as routes change.
How secure is the lead data in this custom system?
Security is paramount in logistics, so we build with enterprise-grade encryption and role-based access, compliant with DOT and GDPR standards. Data stays within your owned system—no third-party clouds unless you specify. For example, we anonymize sensitive shipper details during AI processing. Audits show zero breaches in our deployments, and we provide full transparency on data flows, giving you peace of mind for high-stakes freight contracts.
Can this integrate with our existing TMS like McLeod or Trimble?
Absolutely—our engineers specialize in deep, bidirectional integrations with popular TMS platforms. We sync lead data directly, updating statuses like 'booked' or 'dispatched' automatically. A recent project with Trimble cut data entry errors by 90%, saving 8 hours weekly. If your setup has custom fields, we incorporate them seamlessly. Integration typically wraps in 3-5 weeks, with testing to ensure no disruptions to your daily operations.
What's the typical timeline and cost for implementation?
Timelines vary by complexity, but most freight companies see a working prototype in 4-6 weeks, full deployment in 8-12 weeks. Costs start at $25K for core automation, scaling based on integrations—ROI often hits in 3-6 months via saved labor and gained revenue. We provide a detailed quote after discovery, focusing on your pain points like seasonal lead spikes. Unlike subscriptions, it's a one-time build with optional maintenance, owning your system outright.
How does the AI prioritize leads during peak shipping seasons?
The AI uses machine learning trained on your past data to score leads by urgency, profitability, and fit—factoring in elements like fuel surcharges or backhaul potential. During peaks, it flags top opportunities instantly, like time-sensitive LTL shipments. Clients report 30% more conversions in Q4 after implementation. We fine-tune thresholds with your input, ensuring it aligns with your capacity without overwhelming dispatch.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.