Stop Losing High-Potential Students to Chaotic Lead Follow-Up Automate Your Lead Pipeline for Faster Conversions
We understand the pressure of nurturing leads while focusing on student outcomes. Our custom AI lead management saves 15-20 hours per week on manual tracking, boosting your enrollment ROI by 30% without the hassle of disconnected tools.
Join 50+ education businesses with streamlined enrollment pipelines
The "Lead Overload" Problem
Manual lead tracking overwhelms admins with endless spreadsheets during high-volume enrollment periods for SAT/ACT prep courses
Inconsistent follow-ups cause high-potential SAT/ACT prep students to disengage and choose competitors
Fragmented data from online inquiry forms, counselor notes, and student assessment quizzes obstructs targeted outreach for personalized learning paths
Wasted hours manually qualifying low-intent leads diverts focus from developing scalable curricula and student success metrics
Missed enrollment deadlines for SAT/ACT prep due to delayed responses in the fast-paced test preparation landscape
Overreliance on generic CRMs that fail to track unique student outcome metrics like score improvements or retention rates
Our Custom AI Lead Management Built for Test Prep Excellence
With years engineering AI for education firms, we've helped test prep companies like yours turn lead chaos into a scalable enrollment machine.
Why Choose Us
You're not alone in feeling overwhelmed by leads that vanish into email inboxes or forgotten notes. We've seen this before—test prep teams juggling inquiry forms from virtual info sessions, counselor referrals, and social media DMs, all while prioritizing student success. Our approach starts with empathy for your workflow. We build a unified AI system tailored to your exact needs, integrating with your LMS, CRM, and email tools. No more subscription sprawl. Instead, own a production-ready automation that captures, scores, and nurtures leads automatically, freeing your team to focus on what matters: boosting test scores and scalable learning paths.
What Makes Us Different:
Unlock Time Savings and Enrollment Growth
Reclaim 15+ Hours Weekly on Manual Follow-Ups
Reclaim 15+ Hours Weekly on Manual Follow-Ups: Picture your admissions team freed from juggling leads across inquiry portals and email threads. Our AI automates nurturing for SAT/ACT prospects with tailored sequences featuring practice test previews, accelerating conversions by 25% within the first enrollment cycle—freeing time for one-on-one coaching that boosts student score gains and delivers clear ROI through increased program throughput.
Boost Conversion Rates by 35% with Smart Scoring
Boost Conversion Rates by 35% with Smart Scoring: In test prep, not all inquiries signal readiness. Our model evaluates engagement signals like webinar participation or diagnostic quiz performance to rank prospects for intensive SAT bootcamps. This lets counselors prioritize high-intent students, slashing qualification time by half and driving enrollment up without hiring more staff, all within a single quarter.
Scale Personalization Without Extra Costs
Scale Personalization Without Extra Costs: Blanket emails fall short for families seeking targeted test prep. Our AI crafts individualized messages citing a student's mock exam scores or ideal session times, streamlining outreach. This cuts student acquisition costs by 20% over six months, redirecting savings to curriculum updates that enhance adaptive learning modules and long-term ROI.
What Clients Say
"Prior to partnering with AIQ Labs, our evenings were lost to sorting leads from virtual open houses for GRE prep programs. Now, their system auto-scores based on quiz engagement and interest levels, helping us enroll 40 additional students this quarter while maintaining our focus on score improvement tracking—no extra hours required."
Sarah Chen
Admissions Director at Apex Test Prep Academy
"We were overwhelmed by follow-up emails for ACT course inquiries scattered across multiple platforms. AIQ Labs' automation seamlessly integrated our online forms and delivered personalized reminders referencing diagnostic results—saving us 18 hours weekly and elevating our conversion rate from 15% to 28% in the first two months of implementation."
Mike Rivera
Operations Manager at Elite Scholars Academy
"Managing leads for our remote LSAT courses was chaotic with incompatible software stacks. AIQ Labs developed a tailored solution that qualifies prospects through interactive chatbots tied to our enrollment funnels, increasing sign-ups by 30% during the summer peak season without disrupting our curriculum delivery."
Emily Patel
Enrollment Coordinator at LawPrep Institute
Simple 3-Step Process
Discovery and Mapping
We dive into your current lead flow—from inquiry forms at virtual tours to counselor handoffs—identifying bottlenecks unique to your test prep operations.
Custom AI Design
Together, we architect a tailored system that integrates your tools, scores leads on student readiness, and automates nurturing for scalable enrollment.
Deployment and Optimization
We launch your owned AI workflow, train your team, and refine it based on real data—like seasonal enrollment spikes—to ensure lasting efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation handle seasonal spikes in test prep inquiries?
We know enrollment rushes—like spring SAT season—can overwhelm teams. Our custom AI is built to scale effortlessly, processing thousands of leads without slowdowns. It auto-prioritizes high-intent ones based on signals like quiz completions, while queuing others for nurture. In one project, a client handled a 200% inquiry surge during back-to-school with zero manual intervention, saving their admins 25 hours weekly. We design it around your calendar, integrating with event tools to ramp up capacity predictively. No generic throttles here—it's tailored to your peaks for smooth, student-focused operations.
Yes, we specialize in deep, two-way integrations that create a single source of truth. For test prep companies, this means syncing leads from your CRM (like HubSpot or Salesforce) directly into your student database, pulling in details like prior test scores for better scoring. We've connected with tools like Zendesk for inquiries and Google Workspace for emails, eliminating data entry errors that plague education teams. The result? A unified view where a lead's journey from inquiry to enrollment is tracked seamlessly, boosting efficiency and ensuring no student falls through the cracks. Setup takes 4-6 weeks, with ongoing support to keep it robust.
How secure is the lead data, especially with student privacy concerns?
Privacy is paramount in education—we build with FERPA compliance baked in from day one. Your AI system uses encrypted storage and access controls, ensuring sensitive lead info like contact details or academic interests stays protected. Unlike off-the-shelf tools, our custom builds avoid third-party data shares unless you specify. For a recent test prep client, we implemented role-based access so only admissions sees full profiles, while counselors get anonymized summaries. Regular audits and secure APIs mean your data is safer than scattered spreadsheets, letting you focus on outcomes without compliance worries.
What kind of ROI can test prep companies expect from this?
ROI is tangible and quick—most clients see payback in 3-6 months through time savings and higher conversions. Picture cutting manual lead work by 15-20 hours weekly (valued at $500+ in staff time) while lifting enrollment by 25-35%. One partner reduced cost-per-lead from $45 to $28 by automating low-value follow-ups, reinvesting in curriculum. We track metrics like lead-to-student conversion and lifetime value, customized to your goals. It's not just savings; it's scalable growth, turning more inquiries into successful test-takers without proportional cost increases.
Can this system personalize outreach for different test types like SAT or MCAT?
Absolutely—personalization is core, tailored to your diverse programs. The AI analyzes lead data (e.g., expressed interest in SAT vs. MCAT) to generate unique messages, like linking to biology resources for med school prep. For a client running multiple tracks, it segmented nurtures dynamically, increasing open rates by 40%. We avoid cookie-cutter templates; instead, it pulls from your content library to create relevant paths, such as practice test invites or webinar recs. This builds trust with families, aligning automation with your student-outcome focus for higher engagement and enrollment.
How involved is my team during the build process?
We keep it collaborative but low-burden—your input shapes the solution without pulling you from daily ops. It starts with 2-3 discovery sessions to map your workflow, like how leads flow from info sessions to enrollments. Then, our engineers handle the heavy lifting, sharing prototypes for feedback every two weeks. Total involvement is about 10-15 hours over 6-8 weeks, far less than managing fragmented tools. Post-launch, we train your team in under a day, with dashboards so intuitive, even non-tech admins can monitor leads. You're partners, not project managers, ensuring the system fits your test prep rhythm perfectly.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.