Stop Losing High-Value Leads to Manual Tracking Nightmares
Imagine capturing every inquiry from that big-box retailer or custom cabinet job without the chaos of scattered emails and missed follow-ups. Our custom AI lead management turns your shop's unique workflow into a seamless system that boosts conversions by 30% and frees your team to focus on crafting, not chasing.
Join 150+ businesses with streamlined leads and doubled close rates
The "Lead Chaos" Problem
Scattered Inquiries from Job Sites, Supplier RFQs, and On-Site Walk-Ins
Missed Follow-Ups on Custom Woodworking Quotes Amid Fabrication Deadlines
Overloaded Phones During Peak Season Rushes for Framing and Drywall Installs
Wasted Time Qualifying Low-Intent Walk-Ins for Minor Trim or Fixture Repairs
Lost Opportunities from Seasonal Demand Spikes in Commercial Fit-Outs and Renovations
Manual Data Entry Errors in Order Books for Material Specs and Cut Lists
Our Tailored AI Lead Management Built for Your Shop
With years engineering solutions for hands-on trades like yours, we've seen how off-the-shelf tools crumble under the weight of custom orders and field realities.
Why Choose Us
Let's be honest, your woodworking shop isn't like every other business—it's a hive of custom cuts, client tweaks, and deadline crunches. That's why we don't slap on generic software. We build a custom AI system from the ground up, integrating with your existing tools like shop management software or QuickBooks. It captures leads from emails, calls, or even website forms for that heirloom table inquiry, then scores them based on your specifics—like project size or repeat client history. No more one-size-fits-all headaches; this is flexible, field-tested, and owned by you. You're probably thinking, 'Finally, something that fits my workflow like a perfectly mitered joint.'
What Makes Us Different:
Unlock Real Workflow Wins for Your Shop
Prioritize Leads That Pay Off Big
Prioritize Leads That Pay Off Big: Our AI scores inquiries based on your shop's sweet spots—like high-margin custom cabinetry or structural steel fabrication jobs—helping you focus on leads worth $10K+ instead of chasing small repairs. Shops see a 25% jump in close rates within the first quarter, turning more walk-ins into loyal clients without the guesswork, especially for repeat contracts on multi-unit housing projects.
Cut Follow-Up Time, Boost On-Time Deliveries
Cut Follow-Up Time, Boost On-Time Deliveries: Automate reminders for quote follow-ups, so that oak flooring prospect doesn't slip through the cracks during your busy install season—think coordinating with framers on a 20-unit condo build. This frees up 15 hours a week for your team to handle sawdust and stains, not spreadsheets, while keeping your project pipeline flowing smoothly and reducing delays by 30%.
Scale Without Hiring Extra Hands
Scale Without Hiring Extra Hands: As orders ramp up for holiday displays, trade show booths, or large-scale roofing subcontracts, our system handles the influx, enriching leads with details like budget hints or referral sources from general contractors. No more bottlenecks; it's like adding an extra craftsman who never tires, helping you grow from 50 to 150 jobs a year without the payroll hit, while integrating seamlessly with your CAD software.
What Clients Say
"Before AIQ, we'd lose track of half our leads from local builders—quotes for custom cabinetry sitting in email for weeks amid tight remodel deadlines. Now, the system flags urgent ones from job sites and auto-sends specs on our cherry wood options, including load-bearing details. Closed three big kitchen remodels last month alone, adding $45K to the books and securing a follow-on contract for the entire development."
Mike Harlan
Shop Foreman at Harlan Custom Millwork
"You're probably thinking AI sounds fancy for a dusty shop like ours, but this setup integrated right with our inventory tracker and ERP system. No more manual logging of supplier inquiries for walnut lumber; it even predicts which leads will need rush orders based on seasonal build schedules. Saved us from overstocking walnut twice this year, cutting inventory costs by 18% during the spring framing rush."
Sara Lopez
Operations Manager at Lopez Precision Millwork
"Here's the thing: during peak season, phones ring off the hook for custom shelving in retail fit-outs. Their AI voice agent qualifies them instantly—asking about square footage and material preferences—booking consults while I'm in the back finishing a piece on the CNC router. Doubled our consultation slots without adding staff, landing two $20K commercial jobs in Q4—game-changer for a small operation like ours."
Tom Reilly
Owner of Reilly Woodcraft Fabrications
Simple 3-Step Process
Discovery Dive into Your Shop Flow
We start with a no-fluff audit of your current lead process—from capturing that trade show contact to tracking a bespoke furniture bid. This uncovers bottlenecks like delayed email responses or unlogged phone inquiries, all tailored to woodworking realities.
Custom AI Blueprint and Build
Next, we design and code your unified system, weaving in AI for lead scoring based on your metrics—like project timelines or material prefs. It's flexible, integrating with your tools for a single dashboard that feels like an extension of your workbench.
Test, Launch, and Hands-On Training
We rigorously test in a live scenario, like simulating a rush of cabinet inquiries, then roll it out with training for your crew. Ongoing tweaks ensure it evolves with your shop, delivering ROI from day one without the subscription trap.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing shop management software?
We make integration smooth and custom, connecting directly to tools like JobShop or QuickBooks without the usual headaches. For a woodworking shop, this means leads from a new deck project inquiry flow straight into your scheduling, auto-populating details like required hardwoods or deadlines. Our team handles the deep API work, ensuring data syncs in real-time—no manual uploads that eat into your crafting time. It's built to fit your exact setup, so if you're using something niche for CNC routing, we adapt accordingly. Shops typically see setup in 4-6 weeks, with immediate wins in reduced errors.
What's the ROI like for a small woodworking operation?
Think practical gains: one client shop turned 20% more leads into jobs, adding $150K in annual revenue from custom cabinetry alone. We focus on your specifics—scoring leads by potential margins on exotics like mahogany versus basics. No vague promises; our system tracks metrics like time-to-close and cost per lead, showing clear payback in 3-6 months. For ROI-driven owners, it's like investing in a new bandsaw that pays for itself through faster, higher-value output. We even model forecasts based on your historical data to prove the lift before full build.
Can this handle seasonal spikes in custom orders?
Absolutely, it's designed for the ebb and flow of woodworking demands—like holiday rushes for mantle pieces or summer patio builds. The AI scales effortlessly, qualifying and routing leads without overwhelming your team. During peak times, it automates triage, prioritizing big-ticket items while queuing smaller ones. We've helped shops manage 2x inquiry volumes without extra hires, using smart filters that learn from past seasons. Flexible enough to ramp up voice responses or email nurtures, ensuring no lead slips amid the sawdust. Post-launch, we monitor and tweak for your patterns.
Do I own the system, or is it a subscription?
Full ownership from day one—no endless subscriptions siphoning your profits. We build it as your digital asset, hosted securely on your terms, integrating with your data for a unified setup. Unlike assemblers piecing together rented tools, our custom code means you control updates and expansions, like adding features for new machinery leads. This shifts you from dependency to empowerment, with one-time build costs offset by years of savings. For woodworking pros tired of tool chaos, it's liberating—like owning your shop outright, no landlord fees.
How secure is this for sensitive client project details?
Security is non-negotiable, especially with proprietary designs like custom joinery blueprints. We use enterprise-grade encryption and compliance standards, ensuring leads with specs or budgets stay locked down. Access controls let you limit views—say, only foremen see full project deets. Regular audits and two-way integrations keep data flowing safely between your CRM and our AI without breaches. We've fortified systems for trades facing IP risks, so your heirloom table concepts remain yours alone. Peace of mind comes standard, backed by our no-nonsense engineering.
What if my shop's workflow changes mid-project?
Flexibility is core—we build in adaptability, so evolving needs like shifting to more sustainable woods don't derail you. During discovery, we map your processes, but include modular updates for changes, such as new lead sources from eco-certified suppliers. Post-launch, our support team iterates quickly, often in days, without downtime. One shop pivoted to outdoor fixtures mid-season; we adjusted scoring in a week, capturing 15% more relevant leads. It's like a custom-built jig that adjusts to the wood grain—practical and forgiving for real shop life.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.