Stop Juggling Fragile Automations Own a Custom AI System Built for Your Deals
Ditch the limitations of Make.com's one-size-fits-all workflows that break during peak leasing seasons. Our enterprise-grade solutions deliver 98% uptime and slash manual tasks by 40%, tailored to your property portfolio's unique demands.
Join 150+ real estate firms accelerating closings with unified AI systems
The "Integration Chaos" Problem
Brittle workflows fail during high-volume deal rushes, such as end-of-quarter commercial closings, leading to missed 1031 exchange deadlines
Manual data syncing between MLS listings, CoStar analytics, and CRM systems eats hours from property scouts and investment analysts
Subscription traps lock you into vendor pricing hikes amid volatile market fees
Off-the-shelf tools can't handle custom compliance checks for commercial tenancies, including lease abstracting and Fair Housing Act adherence
Disconnected systems delay due diligence on property acquisitions, such as environmental Phase I assessments and title searches, risking competitive bids
Scalability walls hit when expanding portfolios, such as adding multifamily or retail assets, forcing expensive add-ons for cap rate calculations
Your Tailored AI Alternative to Make.com
With over a decade architecting systems for 200+ property firms, we've proven our edge in replacing fragmented tools with owned, scalable assets.
Why Choose Us
We craft custom AI workflows that fit your commercial real estate operations like a perfectly measured floor plan. Forget Make.com's rigid templates that crumble under unique demands, such as automating multi-tenant lease tracking or integrating disparate title search databases. Our approach starts with your exact pain points—think streamlining escrow processes or predicting vacancy trends—and builds a flexible, owned system. No more vendor lock-in. You control the code, the data, and the future-proofing. It's efficiency engineered for results, cutting operational drag by 35% on average while boosting deal velocity.
What Makes Us Different:
Unlock Efficiency That Drives Deals
Accelerated Deal Cycles
Custom automations handle lease negotiations, escrow routing, and closing disclosures, reducing times from 45 days to 7 days for residential and commercial deals. Firms report 28% faster transactions, enabling brokers to pursue high-value listings like luxury condos instead of paperwork.
Precision Portfolio Insights
AI forecasts occupancy rates, preventive maintenance for HVAC systems, and vacancy trends using data from your entire asset base, achieving 92% accuracy. This drives smarter capex allocations for industrial parks and yields 15% higher ROI on commercial holdings, bypassing generic dashboards.
Ironclad Compliance and Security
Built-in AI ensures workflows comply with REIT reporting under SEC rules and GDPR for tenant data privacy, eliminating audit risks in cross-border deals. Property managers enjoy zero breaches, owning secure infrastructure for sensitive lease documents.
What Clients Say
"Before AIQ Labs, our team wasted two full days weekly syncing CoStar market data into Salesforce CRM—deals slipped through the cracks during peak multifamily bidding. Their custom integration automated it seamlessly, and we've closed three extra 50-unit acquisitions this quarter, boosting revenue by 22%. It's like having an extra acquisition specialist on staff."
Marcus Hale
Managing Director of Acquisitions, Apex Properties Group (a leading multifamily investor in the Southeast US)
"Make.com integrations kept failing during our Q4 retail leasing rush, losing us prime tenant leads for strip mall spaces. AIQ built a proprietary workflow that automates tenant credit checks, lease abstracting, and floor plan optimizations flawlessly. We saved $12K in fees last year and lifted our portfolio occupancy from 85% to 93%."
Elena Vasquez
Director of Retail Leasing Operations, Urban Realty Partners (specializing in urban mixed-use developments)
"We were buried in manual ALTA title reviews and environmental due diligence for downtown office acquisitions. The AIQ platform consolidated it into a single intuitive dashboard—now Phase I reports and lien searches take half the time. We flipped a $5M Class A office portfolio in just 28 days, unlocking a 18% IRR we couldn't achieve manually."
Derek Wong
Senior Investment Broker, Horizon Commercial Estates (focused on West Coast office and industrial properties)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from MLS pulls to lease executions, identifying bottlenecks like delayed property tours or fragmented financials. This phase uncovers your unique needs, ensuring the build aligns perfectly with commercial real estate realities.
Custom Design and Build
Our engineers architect your system using advanced AI frameworks, integrating with tools like DocuSign for e-signatures and predictive models for market analysis. It's all coded for scalability, turning your operations into a cohesive powerhouse.
Deployment and Ownership Transfer
We deploy the live system with full training, then hand over complete ownership—no ongoing fees. Monitor performance for the first month to fine-tune, empowering your team to own and evolve the asset as your portfolio grows.
Why We're Different
What's Included
Common Questions
How does your solution differ from Make.com for commercial real estate?
Make.com excels at quick, no-code zaps but falters on complex, industry-specific needs like integrating Yardi with zoning databases or automating multi-phase lease approvals. We build custom AI systems from the ground up, ensuring 99% reliability during high-stakes closings. You own the code outright, avoiding subscription creep—think of it as buying a custom office tower versus renting modular units that don't fit. Our clients see 35% faster workflows, with full flexibility to adapt as regulations change. No more brittle connections breaking under portfolio growth pressures.
What real estate challenges does this custom system address?
We target pain points like manual data entry from CoStar reports into financial models, which wastes 15-20 hours weekly for mid-sized firms. Our AI automates extraction and validation, flagging discrepancies in occupancy data or cap rate calculations. For acquisitions, it streamlines due diligence by cross-referencing title searches with environmental compliance. The result? Reduced errors by 90%, quicker bid decisions, and a single dashboard for all assets. It's built for your workflow, not a generic template, ensuring scalability as you add industrial or retail holdings.
How much does a custom AI system cost compared to Make.com subscriptions?
While Make.com might run $500-2,000 monthly for basic automations that scale poorly, our one-time build for a commercial firm typically ranges $25,000-75,000, depending on complexity—like integrating five property management tools. This delivers ownership, eliminating ongoing fees and yielding ROI in 6-9 months through 40% time savings. No vendor lock-in means you avoid price hikes; instead, you invest in an asset that appreciates with your business. We've helped firms cut total tech spend by 60%, turning fixed costs into owned efficiency.
Can this system integrate with our existing tools like AppFolio or DocuSign?
Absolutely—our engineers create deep, bidirectional APIs tailored to real estate stacks. For instance, we sync AppFolio's maintenance logs with DocuSign for instant approvals, or pull CoStar analytics into custom KPI trackers. Unlike superficial Zapier links that break, our integrations are robust, handling data volumes from 50-500 properties without hiccups. We start with a full audit to map your setup, ensuring zero disruption during rollout. Clients report seamless adoption, with full data sovereignty and no reliance on third-party uptime.
How long does it take to build and deploy the custom AI workflow?
From initial consultation to live deployment, expect 8-12 weeks for a standard commercial real estate setup. This includes two weeks of discovery to map your lease cycles and portfolio needs, four to six weeks of development with weekly check-ins, and a final testing phase to simulate peak scenarios like quarter-end reporting. It's faster than piecemeal no-code fixes that require constant tweaks, and we provide interim automations to keep operations humming. Post-launch, ownership transfers immediately, with optional support to refine as your market evolves.
Is the system secure for sensitive property and tenant data?
Security is non-negotiable in real estate, where breaches can derail deals. We use enterprise-grade encryption, SOC 2 compliance, and role-based access to protect tenant PII, financials, and acquisition intel. Custom AI models run on isolated servers, with audit trails for every workflow—like lease amendments or bid submissions. Unlike shared platforms, your data never leaves your owned system, reducing risks by 95% per industry benchmarks. We've fortified systems for REITs handling multimillion portfolios, ensuring GDPR and CCPA adherence without compromising speed.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.