Stop Losing Hours to Manual Freight Data Entry Automate It with Custom AI
Freight operations teams waste an average of 25 hours per week on manual data entry from bills of lading and shipment logs. Our custom-built AI solutions reclaim that time, delivering 3x faster processing and $150K annual ROI through error-free automation tailored to your routes and carriers.
Join 150+ businesses with streamlined freight operations
The "Data Entry Bottleneck" Problem
Endless manual transcription of paper Bills of Lading (BOLs) into TMS like SAP TM or Oracle Transportation Management
Error-prone updates to shipment statuses across fragmented ELD and carrier APIs from providers like Samsara or KeepTruckin
Time-draining reconciliation of freight invoices with load manifests and Proof of Delivery (POD) documents
Delayed route planning due to manual data pulls from multiple logistics platforms like Descartes or TMW Systems
Compliance risks from inconsistent logging of Hazardous Materials (HazMat) declarations per 49 CFR standards
Overloaded dispatch teams juggling email confirmations, phone verifications, and EDI 204 load tenders for inbound/outbound loads
Custom AI Automation Built for Your Freight Workflow
With over a decade of experience optimizing logistics operations, AIQ Labs has helped 50+ freight firms transition from manual drudgery to enterprise-grade efficiency.
Why Choose Us
We engineer bespoke AI systems that ingest unstructured data from your bills of lading, carrier emails, and TMS platforms. No off-the-shelf templates—everything is custom-coded to mirror your exact dispatch processes. Think of it as upgrading from a rickety old truck to a precision-guided convoy: data flows seamlessly, errors vanish, and your team accelerates. Our proven track record includes reducing data entry cycles by 70% for mid-sized carriers, ensuring compliance with FMCSA standards while scaling with your growing fleet.
What Makes Us Different:
Quantifiable Gains for Your Bottom Line
Reclaim 20+ Hours Weekly
Reclaim 20+ Hours Weekly: Dispatch teams spend less time typing BOL and POD details into TMS, redirecting efforts to high-value tasks like optimizing reefer loads or driver assignments. Industry benchmarks from ATA show this yields a 40% productivity boost, with one client reporting $120K in annual labor savings after automating 500 weekly BOL entries across their 50-truck fleet.
Achieve 5x ROI in Year One
Achieve 5x ROI in Year One: By cutting manual errors that lead to freight claims—averaging $10K per incident from misrouted hazmat shipments—our systems deliver rapid payback within 6-9 months. Expect 30% faster invoice processing for carrier payments, turning 5-day cycles into hours and improving cash flow for fuel surcharges and detention fees.
Error-Free Compliance and Tracking
Error-Free Compliance and Tracking: Automated logging ensures FMCSA and DOT-compliant records for I-9 and HazMat without double-entry hassles. Freight firms see a 25% reduction in audit prep time for HOS violations, with seamless updates to visibility tools like FourKites or Project44 for proactive ETAs and delay management on cross-dock routes.
What Clients Say
"Before AIQ Labs, our team was buried under stacks of paper BOLs and PODs every shift—it took two full days to reconcile just one week's LTL loads in our McLeod TMS. Now, the custom AI pulls data straight from emails, driver apps, and our TMS, saving us about 15 hours a week on data entry. Freight claims from carrier disputes dropped by half, and we're finally scaling our 150-truck operation without hiring more admins."
Marcus Hale
Operations Manager, Midwest Freight Haulers
"We handle 200+ LTL shipments daily across the Midwest, and manual entry into our Epicor ERP was killing our margins with constant disputes over weight and class ratings. Their automation integrated perfectly with Epicor and our ELD system, cutting errors from 12% to under 1% on NMFC classifications. ROI hit in four months with $150K in recovered freight charges, and our dispatchers actually get home on time now without overtime spikes."
Elena Vasquez
Logistics Director, TransCo Logistics
"As a smaller West Coast carrier with 30 reefers, we couldn't afford big software suites like full Oracle TMS. AIQ built us a tailored system that scans driver logs from KeepTruckin and auto-updates statuses in real-time via EDI. It's saved us $80K in overtime last year alone by streamlining load confirmations, and compliance checks for refrigerated goods are a breeze—no more late-night scrambles before DOT audits."
Derek Wong
Fleet Supervisor, Pacific Route Carriers
Simple 3-Step Process
Discovery and Mapping
We audit your current freight workflows, from load tendering to delivery confirmation, identifying exact pain points in data handling. This ensures our solution fits your carriers and routes like a custom hitch.
Custom AI Design and Build
Our engineers code a unified system using advanced frameworks, integrating OCR for documents and APIs for real-time TMS sync. We test rigorously to match your volume, scaling from 50 to 5,000 shipments daily.
Deployment and Optimization
Roll out with hands-on training for your team, then monitor performance for the first month. We fine-tune based on live data, delivering ongoing support to maintain peak efficiency as your operations evolve.
Why We're Different
What's Included
Common Questions
How does this automation handle varying carrier document formats?
Our custom AI is trained on your specific document types, from UPS airway bills to FedEx ground manifests, using machine learning to adapt to inconsistencies. We start by mapping 20-30 sample formats from your operations, achieving 95%+ accuracy in extraction. This eliminates the guesswork of manual parsing, saving dispatchers hours daily. For edge cases like handwritten notes, we layer in human-review queues that auto-resolve 80% without intervention. Integrated with your TMS, it updates statuses in real-time, reducing carrier disputes by 40% as per industry benchmarks from similar freight implementations.
What kind of ROI can a mid-sized freight company expect?
Typically, clients see a 4-6x ROI within the first year, driven by labor savings and error reduction. For a firm processing 1,000 shipments monthly, automating data entry cuts 20 hours per week per employee—equating to $100K+ in annual savings at $50/hour rates. Add in fewer freight claims (averaging $5K each) and faster invoicing that improves cash flow by 15 days, and the payback accelerates. We've delivered this for carriers like yours, with one reporting $180K savings in 12 months by streamlining BOL-to-invoice workflows. We provide a customized ROI calculator during consultation.
Is this solution compliant with transportation regulations?
Absolutely—compliance is baked in from the ground up. Our systems adhere to FMCSA, DOT, and ELD mandates, automatically logging required fields like driver hours and cargo details without manual overrides. We embed audit trails for every data touchpoint, ensuring traceability for inspections. For international freight, it supports customs forms like ACE filings. Unlike generic tools, our custom build flags non-compliant entries in real-time, reducing violation risks by 70%. Post-deployment, we conduct quarterly reviews to align with updates like the latest SAFER system requirements.
How long does implementation take for our freight operations?
For most SMB freight companies, we complete deployment in 6-8 weeks, starting with a two-week discovery to map your workflows. Custom coding and testing follow, with parallel integration to your existing TMS. We minimize downtime by piloting on a subset of routes first—say, 20% of your loads—then scaling fleet-wide. Training takes just one day per team, and full ROI kicks in within the next billing cycle. This phased approach, drawn from 50+ logistics projects, ensures smooth adoption without disrupting daily dispatches or peak-season hauls.
Can this integrate with our current logistics software?
Yes, we specialize in deep, bidirectional integrations with platforms like Truckstop, DAT, or your ERP such as QuickBooks for freight. Our engineers use robust APIs to create seamless data flows—e.g., auto-populating shipment IDs from load boards into your internal logs. No more copy-pasting between siloed tools. We've connected to over 40 logistics apps, handling everything from real-time GPS feeds to carrier rate confirmations. Security is enterprise-grade with encrypted transfers, and we support legacy systems via custom adapters, ensuring your entire supply chain operates as one efficient unit.
What if our freight volume fluctuates seasonally?
Our architecture is built to scale dynamically, handling spikes like holiday surges without performance dips. Using cloud-native frameworks, the system auto-scales resources to process 2x-5x normal volumes—think 500 daily shipments jumping to 2,500. We incorporate predictive modeling based on your historical data, pre-allocating capacity for peak routes. Clients in seasonal logistics, such as produce haulers, report zero bottlenecks after implementation, with costs tied to usage for cost efficiency. Ongoing monitoring adjusts thresholds, keeping your operations nimble year-round.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.