Stop Wasting Hours on Manual Data Entry Automate It with Custom AI Built for Your Kitchen
Imagine reclaiming 15-20 hours per week from tedious tasks like logging orders and inventory counts, turning that time into better customer service and higher profits without the hassle of generic software.
Join 250+ food service businesses saving time and boosting efficiency
The "Endless Data Grind" Problem
Endless Order Logging During Dinner Rush: Manually entering POS tickets from the grill line and bar, leading to backed-up expo stations and frustrated servers
Inventory Counts Eating Into Prep Time: Hand-counting produce bins and freezer stocks right when line cooks need to chop veggies or portion proteins
Supplier Invoices Piling Up in Back-of-House Chaos: Unorganized stacks of delivery receipts from produce vendors and meat suppliers cluttering the dry storage area
Staff Scheduling Errors Leading to Understaffed Shifts: No-shows from bussers or overbooked bartenders during peak brunch hours, causing order delays
Customer Feedback Entry Delaying Insights: Scribbling guest comments on order pads or napkins, then typing them into a log after the last table clears
Waste Tracking Manual and Inaccurate: Eyeballing spoiled seafood or over-portioned sauces at end-of-night close, leading to unreliable par levels
Our Custom AI Automation Solution Tailored to Your Restaurant
With years building AI for food service pros, we've helped spots like yours ditch the data drudgery for smooth operations.
Why Choose Us
Let's be honest, running a restaurant means juggling a million little tasks that steal time from what matters—your customers and your team. At AIQ Labs, we craft custom AI workflows that automate manual data entry right where you need it. No off-the-shelf templates here; we map your exact flow—from POS systems to inventory logs—and build a unified system that pulls data seamlessly. Think of it like having an invisible sous chef handling the paperwork, so you focus on plating perfect dishes. We integrate with your tools, like Toast or Square, ensuring everything syncs without a hitch. The result? A production-ready setup you own, not rent, slashing errors and giving you back hours each week.
What Makes Us Different:
Unlock Real Time Savings and ROI for Your Restaurant
Reclaim 15+ Hours Weekly
Reclaim 15+ Hours Weekly: Picture this—your floor manager no longer hunched over a laptop at 11 PM reconciling tablet orders from the dinner rush. Our automation pulls POS data straight from your system in real-time, freeing up 15-20 hours a week. Use that time to perfect your brunch specials or cross-train your host staff, ramping up service speed and customer satisfaction without onboarding more hires.
Cut Costs by 30% on Admin Overhead
Cut Costs by 30% on Admin Overhead: Inventory slip-ups, like ordering too much fresh fish that goes bad before Friday's special, can wipe out profits fast. Our AI-driven tool integrates with your receiving app to scan vendor invoices and match against sales from the line, slashing waste by up to 25% on perishables and admin costs by 30%. Most spots hit positive ROI within 3 months, freeing budget for seasonal menu tweaks or tip pool boosts.
Boost Efficiency with Error-Free Data
Boost Efficiency with Error-Free Data: Typing supplier bills or guest checks during a slammed happy hour is a recipe for mix-ups, like shorting the bartender's pour counts. Our tailored automation syncs everything seamlessly—from produce deliveries to table tabs—delivering spot-on data that cuts errors by 40%. Your team can flip tables quicker during lunch peaks, serving 15% more parties with smiles intact and zero comps from mistakes.
What Clients Say
"Before AIQ Labs, my team wasted every Friday afternoon tallying inventory from handwritten logs of our walk-in cooler stocks—it was draining the energy we needed for weekend prep. Now, it's fully automated with barcode scans tying into our POS, and we've halved those hours. Last quarter, we saved over $2,000 by cutting down on overordered herbs and dairy that used to spoil, plus my line cooks finally clock out by 10 PM."
Maria Gonzalez
General Manager, Bella Italia Bistro
"I was skeptical about automating our POS data entry amid our non-stop lunch rushes with double-digit waitlists, but AIQ built a system that syncs tablet orders directly without hiccups. No more duplicate entries screwing up grill times or server payouts. In the first month, we reclaimed 12 hours a week, handling 20% more covers—like adding an extra section without hiring—and our Google ratings jumped half a star."
Jamal Reed
Owner, Spice Route Grill
"Supplier invoices were a total headache—stacks of receipts from our weekly seafood and produce deliveries buried in the office, with endless calls to vendors for discrepancies. AIQ's setup uses OCR to scan and auto-file them into our accounting software, speeding up approvals by two weeks and smoothing cash flow for prime rib buys. It's like they customized it exactly for our high-volume seafood spot—game-changer for staying on top of fluctuating costs."
Sarah Kim
Operations Director, Harbor Seafood House
Simple 3-Step Process
Discovery and Mapping
We start with a deep chat about your restaurant's workflow— from order intake to end-of-day reconciliations. No guesswork; we tailor everything to your setup, identifying where manual entry hurts most.
Custom Build and Integration
Our engineers code a bespoke AI system that plugs into your POS, inventory apps, and more. It's like custom-building a kitchen station—efficient, reliable, and made for your daily grind. Testing ensures it runs smooth during peak hours.
Launch and Optimization
We roll it out with hands-on training for your team, then monitor and tweak based on real use. Over the first weeks, we fine-tune for even better efficiency, delivering ongoing support so you see those time savings stick.
Why We're Different
What's Included
Common Questions
How does this automation handle our busy dinner service without slowing things down?
Great question—restaurants like yours can't afford glitches during peak times. We design the system to run in the background, pulling data from your POS in real-time without interrupting service. For example, as orders hit the system, AI categorizes and logs them automatically, so your servers keep the flow going. We've built it with your workflow in mind, testing under simulated rushes to ensure it's lightning-fast. No more pausing to jot notes; it's seamless, saving you those precious minutes per table. And if volumes spike, our scalable code handles it effortlessly, keeping everything smooth from open to close.
What if my restaurant uses specific software like Toast or Lightspeed?
We specialize in that exact scenario. Our team maps out your current setup—say, Toast for orders and a separate app for inventory—and builds custom integrations that make them talk effortlessly. No clunky workarounds; we use deep APIs for two-way data sync, like auto-updating stock levels as sales happen. In one project, we connected Lightspeed to a client's supplier portal, cutting manual updates by 90%. It's all tailored, so you keep your preferred tools while ditching the entry grind. Setup takes just a few weeks, with minimal disruption to your operations.
How quickly can I expect to see ROI from this automation?
You're right to focus on that—time is money in food service. Most clients see payback in 2-4 months through direct savings, like 15 hours weekly on data tasks at your average wage. Take inventory: automating counts prevents overstock waste, which can save $1,000+ monthly for a mid-sized spot. We track metrics from launch, showing efficiency gains in your first report. One bistro client hit ROI in six weeks by streamlining invoices, freeing cash for marketing. It's not hype; our custom build targets your biggest bottlenecks for fast, measurable wins.
Is this automation secure for sensitive restaurant data like recipes or customer info?
Absolutely, security is non-negotiable in our builds. We use enterprise-grade encryption and compliance standards, like those for handling payment data under PCI. For recipes or tabs, data stays within your owned system, not cloud rentals prone to breaches. We've fortified it against common risks, with role-based access so only managers see inventory details. In a recent deployment for a chain, we added audit logs to track every entry, giving peace of mind during health inspections. It's built tough, like a walk-in cooler keeping things safe and fresh.
Can you scale this if my restaurant expands to multiple locations?
Yes, scalability is core to what we do. We architect the system modularly, so adding a new spot means simple extensions—like syncing data across sites for chain-wide inventory views. No starting over; it's designed to grow with you. A client with two locations expanded to four seamlessly, automating cross-site ordering to cut central admin by 50%. We include future-proofing in the build, handling increased data volumes without performance dips. Let's chat about your growth plans; we'll make sure it's ready for that next outpost.
What kind of support do you provide after the automation is live?
We're in it for the long haul, not just the build. Post-launch, you get dedicated support for the first 90 days, including weekly check-ins to optimize based on your real usage—like tweaking for seasonal menu changes. Our team monitors performance remotely, fixing issues before they snag your shifts. Beyond that, affordable maintenance ensures it evolves, with updates for new POS features. One restaurant owner told us it felt like having an extra staffer who never sleeps. It's hands-on help tailored to keep your savings rolling.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.