Stop Manual Data Entry from Derailing Your Freight Operations AIQ Labs Builds Custom Automation Tailored to Your Routes
In the fast-paced world of freight, manual data entry wastes up to 40 hours per week on tasks like bill of lading updates and carrier confirmations. Our custom solutions cut that by 75%, freeing your team to focus on what matters: on-time deliveries and efficient hauls.
Join 250+ businesses with streamlined freight workflows
The "Manual Data Entry" Problem
Endless Bill of Lading Revisions Slowing Down Your OTR Dispatch, Leading to Hours-Lost Driver Downtime
Carrier Confirmation Emails Eating Into Driver Scheduling Time, Causing ELD Compliance Headaches
Freight Invoice Discrepancies Leading to Costly Billing Disputes
Load Board Data Entry Delays Missing Out on Prime Spot Market Hauls and Backhauls
Proof of Delivery Updates Bogging Down Your Back-Office Team
Proof of Delivery Updates Bogging Down Your Back-Office Team, Delaying Reefer Temperature Log Verifications
Our Custom-Built AI Automation for Freight Data Entry
With over a decade in logistics tech, we've engineered solutions for 150+ freight firms, slashing manual tasks by an average of 70%.
Why Choose Us
One-size-fits-all tools fail freight companies. They ignore your unique workflows—like integrating ELD data with TMS or automating hazmat compliance checks. AIQ Labs crafts a tailored AI system from the ground up. We analyze your exact operations, from cross-dock planning to LTL quoting, and build automations that fit like a glove. No more juggling subscriptions. Own a unified platform that evolves with your fleet. Think of it as upgrading from a rickety flatbed to a precision-guided semi—efficient, reliable, and built for your loads.
What Makes Us Different:
Unlock Efficiency Gains Tailored to Your Freight Workflow
Reduce Dispatch Delays by 60%
Reduce Dispatch Delays by 60%: Manual BOL entry often bottlenecks your dispatchers during peak seasons. Our custom AI pulls shipment details directly from emails, EDI feeds, and customer portals, auto-populating bills of lading with carrier-specific rate confirmations. Result? Loads assigned faster, drivers on the road sooner—avoiding HOS violations. One regional carrier saw turnaround times drop from 2 hours to 30 minutes per OTR shipment, boosting weekly revenue by 15%.
Cut Billing Errors and Speed Up Payments
Cut Billing Errors and Speed Up Payments: Freight invoices riddled with typos on weight, dimensions, or accessorials lead to disputes and delayed cash flow. We automate data capture from PODs, signed BOLs, and carrier statements via OCR integration, matching them against master contracts and tariffs with 98% accuracy. This streamlines AR processes for LTL and FTL shipments, reducing disputes by 80% and accelerating payments by up to 15 days, with one client recovering $50K in overpayments annually.
Optimize Carrier Selection Without the Hassle
Optimize Carrier Selection Without the Hassle: Sifting through load boards like DAT or Truckstop manually misses spot market opportunities. Our system ingests real-time data from multiple boards, compares lane-specific rates, capacity, and equipment types (e.g., dry van vs. flatbed), then flags best matches based on your core lanes and backhaul needs. Freight firms report 25% cost savings on spot market bids, plus 10% improvement in empty mile reduction, all without manual data entry—enabling seamless TMS integration.
What Clients Say
""Before AIQ Labs, our dispatch team wasted mornings re-entering carrier confirmations from emails into our TMS, often missing tight booking windows on Midwest lanes. Now, it's all automated—integrated directly with our ELD and load board APIs. We've cut data errors by half, dispatched 20% more reefer loads per week without adding staff, and improved our lane utilization from 75% to 92%." - Mike Reynolds, Dispatch Operations Manager, Midwest Freight Haulers Inc."
Mike Reynolds
Dispatch Operations Manager, Midwest Freight Haulers Inc.
""Manual bill of lading updates were a nightmare during Q4 peak season, causing 2-3 hour delays on our cross-country OTR routes and risking detention fees. Their custom AI handles it flawlessly, pulling data from EDI, customer portals, and signed PODs. In the last quarter, we reduced processing time from 45 minutes to under 10 per document, boosted our on-time delivery rate to 97%, and cut carrier chargebacks by 40%." - Sarah Chen, Senior Logistics Director, Eastern Cargo Solutions LLC"
Sarah Chen
Senior Logistics Director, Eastern Cargo Solutions LLC
""We were losing 4-5 hours daily verifying freight invoices against PODs and scale tickets for hazmat loads. AIQ built a custom system that cross-checks everything automatically against our tariff database and flags discrepancies in real-time. It's saved us over $25K in dispute resolutions last year, shortened our month-end accounting close from 10 days to 2, and ensured DOT compliance on billing." - Tom Vargas, VP of Finance and CFO, Pacific Trucking Partners"
Tom Vargas
VP of Finance and CFO, Pacific Trucking Partners
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your freight operations—reviewing TMS data, carrier interactions, and pain points like manual POD uploads. This ensures our solution aligns perfectly with your daily routes and compliance needs.
Custom AI Design and Build
Our engineers architect a bespoke system, integrating APIs from your tools and training AI on your shipment history. We prototype quickly, testing against real scenarios like LTL consolidations.
Deployment and Optimization
We roll out the automation with minimal disruption, then monitor performance. Ongoing tweaks ensure it adapts to changes, like new carrier requirements or fleet expansions, for sustained efficiency.
Why We're Different
What's Included
Common Questions
How does your solution handle integration with our existing TMS like McLeod or TMW?
We start by auditing your current TMS setup, identifying key data points like shipment status and carrier assignments. Our engineers then build custom APIs for two-way sync, ensuring manual entry is eliminated without disrupting your operations. For instance, in a recent project with a regional LTL carrier, we integrated McLeod in under two weeks, automating 90% of dispatch updates. This creates a seamless flow where changes in one system instantly reflect in the other, reducing errors and saving hours daily. We also include testing phases to verify compliance with your specific configurations.
What kind of data security do you provide for sensitive freight information?
Security is paramount in logistics, especially with carrier contracts and shipment details. We use enterprise-grade encryption for all data in transit and at rest, adhering to SOC 2 standards and FMCSA guidelines. Your custom system runs on secure AWS infrastructure with role-based access controls, so only authorized team members see PODs or invoices. We've helped freight firms migrate from vulnerable spreadsheets to locked-down platforms, preventing breaches that could cost thousands in fines. Regular audits and updates keep everything compliant, giving you peace of mind as volumes grow.
Can this automation scale if our fleet expands from 100 to 300 trucks?
Absolutely. Our solutions are designed with scalability in mind, using modular AI architectures that handle increased loads without performance dips. For a Midwest freight company, we built a system that started with 80 trucks and scaled to 250 over a year, processing 5x more entries seamlessly. We incorporate auto-scaling cloud resources and efficient data pipelines, ensuring response times stay under 2 seconds even during peak rushes. As your business grows, we can add features like advanced route optimization without rebuilding from scratch.
How long does it typically take to implement this for a small freight operation?
Implementation varies by complexity, but for most SMB freight companies, we deliver a working prototype in 4-6 weeks, with full rollout in 8-12 weeks. This includes discovery, build, testing, and training. A recent client, a 50-truck operation, went live in 7 weeks, automating carrier confirmations end-to-end. We prioritize quick wins, like immediate email-to-TMS integration, to show value early. Post-launch, we provide hands-on support to refine based on your real-world usage, ensuring minimal downtime.
Will this replace our current software subscriptions entirely?
Not necessarily replace, but unify and reduce them. We build on top of your essential tools, like TMS or accounting software, automating the manual bridges between them. Many clients cut 5-7 subscriptions by consolidating into our owned system, saving 30-50% on monthly fees. For example, one firm ditched three separate entry tools for our integrated platform, owning their workflows outright. If full replacement makes sense, we can architect that too, transitioning data smoothly to avoid disruptions in your freight cycle.
What metrics can we expect to track with the custom dashboards?
Our dashboards are tailored to freight KPIs, pulling real-time data on on-time delivery rates, average dwell times, carrier performance scores, and cost per mile. You can visualize trends like seasonal load factors or dispute rates, with drill-downs into specific lanes. A client in cross-border hauling used ours to monitor 95% OTIF compliance, spotting bottlenecks in customs entries instantly. We include alerts for anomalies, like delayed PODs, helping you act fast to maintain efficiency across your network.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.