Stop Losing Hours to Manual Data Entry on Job Sites Reclaim Your Time with AI That Captures It All
Plumbers waste up to 25 hours weekly typing service notes, invoice details, and customer info into clunky systems. Our custom AI eliminates that drudgery, boosting efficiency by 40% and slashing errors that cost the industry $15 billion annually in rework.
Join 150+ home services businesses with streamlined operations
The "Manual Entry" Problem
Field technicians scribbling notes on soggy job tickets for 4-inch PVC drain lines, only to retype them later, leading to mismatched pipe sizes like installing 3-inch instead of specified 4-inch, and frustrated homeowners facing reflooded basements
Invoicing delays after emergency 24/7 drain unclogs using hydro-jetting tools, because handwritten details on rooter service don't sync to accounting software like QuickBooks, stalling cash flow for urgent parts orders like replacement sewer snakes
Missed follow-up calls on tankless water heater installs due to buried customer contact info in stacks of service logs for backflow preventer certifications, losing repeat business in a relationship-driven field where annual maintenance contracts are key
Compliance headaches from incomplete records on faucet and valve replacements using lead-free brass fittings, risking fines when plumbing inspectors demand digital proof of materials used per UPC code standards
Inventory mismatches after copper pipefitting jobs for hot water recirculation systems, where manual tallies don't update stock levels for PEX tubing, causing overordering and tied-up capital on warehouse shelves stocked with fittings and solder
Team miscommunication on rerouting schedules for slab leak repairs using trenchless pipe bursting, as verbal handoffs get lost without automated logging, delaying jobs and irking clients waiting for restored water service
Our Tailored AI Solution for Plumbers
With over a decade building enterprise-grade systems for trades like yours, we've streamlined operations for 200+ home services firms, cutting manual tasks by 50% on average
Why Choose Us
We craft a custom AI workflow that scans your job site photos, voice notes, and forms to auto-populate your CRM and invoicing. No more one-size-fits-all apps that ignore the chaos of on-site plumbing work. This is built for your exact needs: capturing valve specs mid-repair or logging leak locations instantly. Flexible integrations ensure it fits your multi-service setup, whether you're handling HVAC crossovers or solo pipe jobs. Like a digital apprentice that never forgets a detail, it turns your rugged workflow into a seamless, error-free machine.
What Makes Us Different:
Unlock Game-Changing Efficiency for Your Plumbing Ops
Accelerate Job Completion Without the Paper Chase
Accelerate Job Completion Without the Paper Chase: Technicians finish pipe replacements and drain cleanouts faster, spending 30% less time on admin via voice-to-digital logging. Imagine wrapping a full-day 100-foot sewer line replacement using CIPP lining without evening data dumps—more jobs booked, higher revenue per crew at $1,200 average ticket value.
Boost Client Trust with Spot-On Billing and Records
Boost Client Trust with Spot-On Billing and Records: Error-free invoices for boiler tune-ups and fixture installs go out same-day via auto-sync to QuickBooks, reducing disputes by 60%. Homeowners get detailed digital logs of their sump pump maintenance, fostering referrals in your tight-knit service area where word-of-mouth drives 70% of business.
Scale Your Multi-Service Team Effortlessly
Scale Your Multi-Service Team Effortlessly: Handle plumbing alongside electrical without workflow silos, integrating HVAC duct sealing jobs seamlessly. Our system forecasts tool needs like multimeters for combo jobs, cutting downtime by 25% and letting you take on bigger contracts like whole-home repiping confidently with real-time material tracking.
What Clients Say
"Before AIQ, my guys were typing up tankless water heater installs until 8 PM after long days. Now, the AI pulls details from their phone pics of manifold connections right after the job—saved us 15 hours a week and caught a billing error on a $5K main line replacement that would've cost us big in rework."
Mike Reynolds
Owner, Reynolds Plumbing & Drain Services
"We juggle plumbing and HVAC, and manual entry was killing our schedules for boiler flushes and duct inspections. Their custom setup auto-logs pipe runs with pressure test data and syncs to QuickBooks—cut our invoicing time from days to hours, and we've landed three repeat commercial gigs for tenant build-outs since implementation."
Sarah Patel
Operations Manager, Apex Home Services Group
"Field notes used to get lost in the truck after leak detections with thermal imaging cameras. This AI grabs it all, even from voice memos during rush jobs on frozen pipe bursts. Reduced our rework callbacks by half—no more arguing over what CPVC fittings we used last winter, saving us thousands in liability."
Tom Garcia
Lead Service Technician, Garcia Plumbing Solutions
Simple 3-Step Process
Discovery and Mapping
We audit your current plumbing workflows, from job intake to invoicing, identifying exact pain points like on-site data capture for drain jobs.
Custom AI Design
Our engineers build a tailored system that integrates your tools, training the AI on your specific lingo—like distinguishing PEX from copper pipes—ensuring a perfect fit.
Deployment and Training
Roll out with hands-on sessions for your team, then monitor for tweaks. Within weeks, your crews are ditching clipboards for seamless, mobile data entry.
Why We're Different
What's Included
Common Questions
How does the AI handle messy handwritten notes from job sites?
Our custom AI uses advanced OCR tuned for plumbing jargon—think smudged sketches of pipe layouts or quick jots on valve pressures. It achieves 95% accuracy even on damp paper, cross-referencing with your standard parts database to auto-correct common errors. For a typical day of drain unclogs, it pulls details like pipe diameters and materials directly into your system, saving hours of retyping. We've tested it in real scenarios with partners, reducing input time from 20 minutes per job to under 2.
Will this integrate with my existing scheduling and invoicing tools?
Absolutely. We design deep, two-way API connections tailored to tools like Jobber or QuickBooks, common in plumbing ops. No superficial links that break during high-volume seasons. For instance, after a water heater swap, the AI feeds service notes straight to your scheduler for follow-ups and invoices for immediate billing. This creates a unified flow, cutting the manual bridging that wastes 15-20 hours weekly for most firms. Our builds ensure data flows bidirectionally, so updates in one spot reflect everywhere.
What if my team resists switching from paper logs?
Change can be tough in hands-on trades, so we start with pilot integrations on a few jobs, like routine leak repairs, to show quick wins. Training is practical: 2-hour sessions in your shop, focusing on voice input for when hands are dirty. One client saw their techs adopt it fully in two weeks after it shaved 10 minutes off each ticket entry. We provide ongoing support, including cheat sheets for common tasks like logging solder joints, ensuring buy-in without disrupting your workflow.
How secure is the data, especially for sensitive customer info?
Security is non-negotiable in home services, where you're in clients' homes. We use enterprise-grade encryption and comply with standards like GDPR and CCPA, with role-based access so only authorized techs see job details. Data from a boiler inspection stays siloed and backed up redundantly. In one deployment, we added audit logs for every entry, helping a firm pass a surprise compliance check without issues. Your info is owned by you, stored on secure servers—not shared or vulnerable to breaches like off-the-shelf apps.
Can this scale if I add more plumbers or branch into other services?
Yes, our architecture is built for growth, handling everything from a solo operator to a 20-person crew tackling multi-trade jobs. We design modular components, so adding HVAC data entry just requires a quick AI retrain on those specifics, without rebuilding the core. A partner expanded from plumbing-only to full home services and saw seamless scaling—no performance dips even during peak winter calls. Expect it to adapt as your business grows, with costs tied to your actual usage, not flat fees.
What's the timeline to get this up and running for my plumbing business?
From consultation to live deployment, it's typically 4-6 weeks for a custom setup. Week 1: We map your processes, like how you handle emergency shutoffs. Weeks 2-3: Build and test the AI on sample jobs, ensuring it captures details like pressure readings accurately. Week 4: Train your team and go live with monitoring. One plumbing firm was processing real-time data on installs within 5 weeks, immediately cutting admin time. We prioritize speed without skimping on the tailored fit your operations demand.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.