Stop Wasting Hours on Manual Marketing Churn Reclaim Your Time for What Matters: Delivering Amazing Events
Imagine slashing your weekly marketing admin from 15 hours to under 2, boosting your ROI by 300% without the hassle of piecing together mismatched tools. We build it custom for your catering workflow.
Join 250+ food service businesses streamlining operations and saving thousands
The "Event Overload" Problem
Chasing Leads After Busy Event Days Like Back-to-Back Corporate Luncheons Leaves You Exhausted
Manually Segmenting Clients for Follow-Up Emails on Menu Preferences Eats Into Prep Time for Next-Day Buffets
Inconsistent Marketing During Peak Seasons Like Holiday Banquets Causes Missed Opportunities for High-Ticket Bookings
Juggling Disconnected Tools for Social Posts About Your Latest Seasonal Menus Wastes Precious Hours Before Service Rush
Forgetting to Nurture Past Clients for Repeat Corporate Catering Leads to Lost Business During Off-Peak Lulls
Tracking ROI on Event Promotions for Wedding Tastings Manually Turns Into a Post-Mortem Nightmare After Peak Wedding Season
Our Custom AI Marketing Automation: Built for Your Catering Rhythm
We've powered marketing for over 50 food service teams, turning chaotic outreach into seamless efficiency
Why Choose Us
Let's be honest, running a catering company means your days are packed with tastings, vendor calls, and last-minute tweaks. Here's the thing: marketing shouldn't add to the frenzy. At AIQ Labs, we craft a unified AI system tailored to your exact workflow—no cookie-cutter templates. We integrate it with your booking software, client database, and even your menu planner, automating everything from personalized post-event emails to targeted social blasts for seasonal specials. You're probably thinking, 'Will this fit my quirky event calendar?' Absolutely. We build it to sync with your peaks, like wedding season surges, saving you hours while keeping customer experiences warm and inviting.
What Makes Us Different:
Unlock Time Savings That Fuel Your Growth
Save 12+ Hours Weekly on Routine Tasks
Save 12+ Hours Weekly on Routine Tasks: Picture this: instead of spending evenings crafting emails for follow-ups after a big corporate luncheon with 50 attendees, our AI handles it. It pulls attendee lists from your POS system, suggests menu-inspired offers like discounted beverage pairings, and sends them out within 24 hours. That's <span class="gradient">12 hours back</span> for you to focus on sourcing fresh ingredients or pitching new venues. Clients see a <span class="gradient">40% productivity boost</span>, turning wasted time into billable events like additional pop-up dinners.
See 3x ROI on Marketing Spend
See 3x ROI on Marketing Spend: No more guessing if that holiday party promo for plated dinners paid off. Our system tracks every lead from social posts to booked tastings, showing clear ROI with integrated analytics. For one caterer, this meant turning a $500 ad spend on Instagram Reels showcasing charcuterie boards into $15,000 in weddings over six months. Efficiency gains like automated A/B testing on email subject lines (think 'Savor Our Fall Flavors' vs. 'Cozy Autumn Appetizers') cut costs and lift conversions by <span class="gradient">up to 35%</span>. It's like having a sous-chef for your marketing—precise and profitable.
Boost Customer Loyalty with Personalized Touches
Boost Customer Loyalty with Personalized Touches: In catering, it's all about those repeat smiles at events. Our AI segments clients—like wedding planners vs. office caterers based on past order histories—and sends tailored nurture sequences, such as 'Remember our signature dessert flight from your summer gala?' This isn't generic; it's custom to your past bookings with details like allergen notes. Result? A <span class="gradient">25% uptick in repeat business</span> within the first quarter, with less manual work. You're not just saving time; you're building relationships that keep the orders flowing, much like a well-seasoned sauce that keeps guests coming back for seconds.
What Clients Say
"Before AIQ, I was glued to my phone sending thank-you notes after every wedding reception, which took forever during our busy summer season with back-to-back events. Now, the system auto-generates them with details from our bookings like custom cocktail pairings, and we've seen 20% more inquiries from past clients in just two months. It's a game-changer for our small team handling 15 events a month."
Maria Gonzalez
Owner, Savory Events Catering – Specializing in Boutique Weddings and Private Parties
"We handle a lot of corporate gigs like boxed lunch deliveries for conferences, and tracking which promos led to repeats was a mess with scattered Excel sheets. After implementing their custom automation tied to our inventory system, we saved about 10 hours a week and boosted our holiday bookings by 30% last year, adding 25 new client events. No more late nights analyzing spreadsheets before the next rush order."
David Chen
Operations Manager, Urban Bites Catering – Focused on Corporate and Office Catering
"As a wedding caterer, personalization is key for things like vegan menu adaptations, but manual emails were killing us during peak season. Their AI tailors messages based on our venue notes and past plating preferences, and in just three months, our upsell rate for add-ons like custom cakes jumped 15%, bringing in an extra $8,000 in revenue. It's like they built an extra staff member who never sleeps through event prep."
Elena Rivera
Marketing Lead, Blissful Feasts Catering – Experts in Luxury Wedding and Gala Services
Simple 3-Step Process
Discovery Call to Map Your Workflow
We hop on a quick chat to understand your catering chaos— from event scheduling to client follow-ups. No sales pitch, just listening to pinpoint where marketing eats your time, like post-wedding nurture emails.
Custom Design and Build Phase
Our engineers craft your AI system from scratch, integrating with tools like your reservation software. We test it against real scenarios, ensuring it handles peak loads like festival season without a hitch.
Launch, Train, and Optimize
We roll it out with hands-on training for your team, then monitor and tweak based on your first campaigns. Watch as automation kicks in, saving hours right away, with ongoing support to refine for even better ROI.
Why We're Different
What's Included
Common Questions
How does this automation handle our variable event schedules?
Great question—catering isn't a 9-to-5 gig. We design the AI to sync directly with your calendar tools, like when a big wedding blocks out your week. It pauses non-urgent campaigns during prep rushes and ramps up nurturing during lulls. For example, after a hectic weekend of events, it automatically sends recap emails Monday morning with personalized recipe shares. This keeps your marketing consistent without overwhelming your team, saving those precious hours for on-site magic. We've seen it reduce admin time by 70% for similar setups, and we tailor it to your exact peaks, like holiday surges or slow winters.
What if we already use some marketing tools—can it integrate?
Absolutely, integration is our specialty. Whether you're on Mailchimp for emails or Square for bookings, we build two-way connections that pull data seamlessly—no more manual exports. Think of it like blending ingredients for a signature dish: everything flows together. For a catering client last year, we linked their event software to automate follow-ups, cutting data entry from 5 hours to zero weekly. We audit your stack first to ensure it's robust, avoiding the brittle links that frustrate most setups. You're left with a single view of all client interactions, boosting efficiency without starting from scratch.
How quickly can we see ROI from this?
You're probably thinking speed matters in a fast-paced industry like yours. Most clients notice time savings in the first week—think 10-15 hours freed up from manual tasks like list segmentation for corporate clients. On the money side, ROI kicks in within 1-2 months; one caterer recouped their investment through a 25% booking lift from automated upsells. We track it all with built-in metrics, showing exactly how campaigns turn into tastings and events. It's not magic, but custom AI that learns your patterns, like promoting vegan options to eco-conscious planners, delivering measurable gains fast.
Is this secure for handling client data like event details?
Security is non-negotiable, especially with sensitive info like guest allergies or venue notes. We build with enterprise-grade encryption and compliance in mind, ensuring your data stays yours—GDPR-ready and more. Unlike rented tools that share your info, our owned system keeps everything in-house. For a food service partner, we secured their client database during a high-profile event series, preventing any leaks while automating outreach. We also include audit logs so you can see exactly what's happening, giving peace of mind as you focus on flawless execution rather than worries.
Can it personalize for different catering niches, like weddings vs. corporates?
Yes, personalization is where we shine—it's like crafting a custom menu for each table. The AI analyzes your past events to segment and tailor content: romantic vibes for weddings with floral-inspired offers, or efficient bites for corporates emphasizing quick setups. No generic blasts; it pulls from your CRM to reference specifics, like 'Loved your team's feedback on our charcuterie board?' This drives engagement, with clients reporting 40% higher open rates. We fine-tune it during setup to match your voice, ensuring it feels like an extension of your brand, not a robot takeover.
What support do you provide after launch?
We're in it for the long haul, not a one-and-done. Post-launch, you get dedicated support for the first 30 days, including training sessions on tweaking campaigns for new menus. Then, it's ongoing optimization—monthly check-ins to refine based on performance, like boosting social posts for off-season fills. One catering team used our tweaks to pivot promos during a slow month, adding 15 events. It's hands-on, like a consultant who's eaten at your table, ensuring the system evolves with your business and keeps delivering those efficiency wins year-round.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.