Stop Losing Hours to Inconsistent Scheduling Across Your HVAC Branches Unified Automation That Scales Seamlessly
HVAC contractors like you waste up to 25 hours per week reconciling schedules and dispatching techs across locations. Our custom AI systems deliver enterprise-grade efficiency, saving $50,000+ annually in labor costs while boosting on-time service rates by 40%.
Join 150+ HVAC businesses with streamlined operations and 30% faster growth
The "Fragmented Operations" Problem
Dispatch delays from mismatched HVAC technician certifications and availability across multi-branch locations
Inventory mismatches in HVAC parts and tools leading to emergency runs between branch warehouses
Inconsistent post-service follow-ups for HVAC maintenance schedules across regional branches
Billing errors from un-synced job logs and timecards at remote HVAC service sites
Compliance headaches with varying local EPA and building code regulations per HVAC branch
Overbooked service vans due to poor visibility into multi-site HVAC workloads and travel times
Our Custom-Built Multi-Location Automation
With over a decade architecting systems for expertise-driven trades, we've helped 50+ HVAC firms replace chaotic tools with owned, scalable AI infrastructure.
Why Choose Us
Like tuning a finicky furnace to run flawlessly under peak load, we engineer your automation from the ground up. No more piecing together fragile apps. Our approach starts with mapping your unique HVAC workflows—dispatch, inventory, compliance—then deploys AI to centralize it all. Expect a unified dashboard that anticipates seasonal surges, auto-routes techs based on real-time traffic and skills, and syncs data instantly across branches. This isn't off-the-shelf; it's enterprise-grade, built to handle your growth without limits.
What Makes Us Different:
Quantifiable Gains for Your HVAC Operations
Slash Dispatch Time by 60%
Slash HVAC Dispatch Time by 60%: Manual scheduling across locations eats hours daily coordinating certified techs for emergency repairs. Our AI optimizes routes and assignments in seconds, factoring in traffic and expertise, saving 20 hours weekly per manager. This translates to 35% more residential service calls handled, directly boosting revenue without adding staff—ideal for peak seasons like summer AC surges.
Boost ROI with 4x Efficiency
Boost ROI with 4x Efficiency in HVAC Operations: Expect payback in under six months through reduced overtime for after-hours calls and error-free billing for installations. Industry benchmarks show our clients cut administrative costs by 40%, freeing capital for fleet van upgrades or targeted digital marketing—proven to increase repeat client retention by 25% in competitive local markets.
Scale Without Breaking
Scale Your HVAC Network Without Breaking: As your branches expand to new cities, our cloud-based architecture handles it effortlessly—no custom coding for integrating field apps. Centralized control standardizes processes like preventive maintenance scheduling, reducing onboarding time by 50% for new tech hires and ensuring consistent 98% customer satisfaction scores across all service areas.
What Clients Say
"Before AIQ Labs, our three Texas branches were chaos—HVAC techs double-booked on furnace installs, refrigerant parts missing from the wrong warehouse, customers waiting hours during winter peaks. Now, the system auto-assigns jobs based on NATE certifications and GPS location, cutting dispatch errors by 70% in just three months. It's like having a 24/7 ops manager optimizing our service vans."
Mike Reynolds
Operations Director, CoolTech HVAC Services (Dallas, Austin, and Houston branches)
"We expanded to four locations in California last year, and manual coordination was killing us—lost a major commercial kitchen HVAC contract over a delayed duct cleaning service. Their automation synced schedules, shared inventory for filters and coils, even automated local Title 24 compliance checks. Saved us about 18 hours a week on admin, and our field techs love the mobile app for real-time updates."
Sarah Patel
Owner, Precision Air Systems (Sacramento, San Francisco, Los Angeles, and San Diego)
"As a mid-sized HVAC company with shops in Ohio and Pennsylvania, we battled constant billing discrepancies from unsynced mobile timecards on boiler repairs. AIQ's integration with QuickBooks happened overnight, slashing errors by 85% and automating invoice generation for warranty work. Revenue per tech jumped 22% without hiring extras—essential for handling our seasonal heating service spikes."
Tom Vargas
General Manager, Elite Comfort Solutions (Cleveland and Pittsburgh locations)
Simple 3-Step Process
Discovery and Mapping
We audit your current HVAC operations across all locations, identifying bottlenecks like dispatch overlaps or inventory silos. This 2-week phase ensures our build aligns perfectly with your daily realities.
Custom AI Design and Build
Our engineers craft your unified system, integrating AI for predictive routing and real-time syncing. Testing happens in phases, mimicking peak summer loads to guarantee reliability from day one.
Deployment and Optimization
Rollout includes hands-on training for your teams, followed by 30 days of monitoring. We tweak based on live data, ensuring 99% uptime and immediate ROI through measurable time savings.
Why We're Different
What's Included
Common Questions
How does this automation handle varying technician skills across locations?
Our AI assesses each tech's certifications and past performance data from all branches, then matches jobs accordingly—like assigning a refrigerant specialist to a complex AC repair in Dallas while routing a basic tune-up to a junior in Austin. This ensures expertise where it's needed, cutting rework by 30%. We build it custom, so it learns from your operations over time, improving matches with every call. Setup includes mapping your skill sets during discovery, and it's all centralized to avoid inconsistencies. Clients report 25% faster job completion rates as a result.
What if we have different software at each branch?
No problem—we specialize in bridging disparate systems. Whether one location uses FieldEdge and another QuickBooks for billing, our deep API integrations create a single data flow. For HVAC contractors, this means auto-syncing job details from field apps to central inventory without manual entry. We've handled everything from legacy dispatch tools to modern CRMs, ensuring zero data loss. The result? Unified operations that save 15 hours weekly on reconciliation. Deployment includes testing for edge cases, like peak-season overloads, to keep things running smoothly.
Can this scale if we add more HVAC branches?
Absolutely—our architecture is designed for unlimited expansion, unlike rigid no-code platforms that cap at a few sites. We use enterprise-grade frameworks that auto-scale with cloud resources, handling increased call volumes or new locations without downtime. For example, if you open a fifth branch, the system instantly incorporates its data for global routing and reporting. HVAC firms we've worked with doubled their footprint and saw no performance dips, maintaining 95% on-time services. It's built to grow with you, focusing on efficiency gains like 40% reduced travel time between sites.
How secure is the data for customer information across locations?
Security is paramount in client-relationship trades like HVAC, where trust is everything. We encrypt all data end-to-end and comply with standards like GDPR and CCPA, plus HVAC-specific regs for handling refrigerant logs. Multi-location access uses role-based controls—branch managers see only their site's details, while execs get the full view. Our systems include audit trails for every action, reducing liability. In one deployment, this prevented a compliance fine by auto-flagging an expired certification. We also conduct regular penetration testing to stay ahead of threats, ensuring your operations remain bulletproof.
What's the typical timeline for implementation?
For most multi-location HVAC setups, we deliver a working prototype in 4-6 weeks, with full rollout in 8-10 weeks. This includes discovery (1-2 weeks), building and testing integrations (3-4 weeks), and training plus optimization (2 weeks). It's phased to minimize disruption—start with dispatch, then add inventory. Factors like your current tools affect this, but our proven process ensures quick wins early. One client went live across three sites in seven weeks, reclaiming 20 hours weekly immediately. Post-launch, we provide ongoing support to refine based on real usage.
Will this improve our emergency response times?
Yes, dramatically—our AI prioritizes urgent calls like heatstroke-risk AC failures by analyzing severity, location, and nearest qualified tech across all branches. It factors in real-time variables like traffic or weather, routing optimally to cut response times by up to 45%. For HVAC, this means beating competitors to high-value emergency jobs, boosting client loyalty. The system also predicts surges from weather data, pre-positioning parts. Clients in hot climates report 30% more emergency bookings converted, thanks to this proactive edge. It's all customized to your service area dynamics.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.