Stop Losing Hours on Manual Quote Prep Automate It All with AI
Imagine slashing 15+ hours per week from your admin workload, so you can focus on what matters: keeping members motivated and coming back. No more chasing emails or juggling spreadsheets during peak hours.
Join 200+ businesses with streamlined member onboarding and boosted retention
The "Manual Quote" Problem
Endless back-and-forth with members requesting custom class packages, like tailoring HIIT or Pilates bundles to their fitness levels
Juggling spreadsheets to calculate discounts for personal training sessions, such as tiered pricing for 10-session strength training blocks
Forgetting to include add-ons like nutrition plans or recovery massage credits in member quotes for wellness memberships
Delays in sending proposals during busy sign-up periods, losing potential members
Inconsistent pricing across locations for group fitness classes or multi-day wellness retreats, leading to member confusion
Wasted time verifying member eligibility for corporate wellness discounts, like EAP program tie-ins for office group challenges
Your Custom Quote Engine, Built from Scratch
We've helped over 50 fitness studios integrate AI that understands their unique membership models, from yoga collectives to CrossFit boxes.
Why Choose Us
Let's be honest, you're probably thinking your gym's quote process is 'just how it is.' But here's the thing: we build a tailored AI system that pulls from your member database, pricing tiers, and even past retention data to generate spot-on quotes in seconds. No cookie-cutter templates. We map your exact workflow—whether it's bundling HIIT classes with recovery sessions or customizing for seasonal challenges—and create a seamless tool that fits like a well-worn glove. Think of it as your personal spotter, lifting the heavy admin load so you can spot new opportunities to engage members.
What Makes Us Different:
Unlock Time and Revenue Gains That Stick
Save 15 Hours Weekly on Admin Drudgery
Save 15 Hours Weekly on Admin Drudgery: Picture this: instead of spending evenings piecing together quotes for prospective members eyeing your spin classes or yoga flows, our AI handles it instantly with integrated class calendars. That's <span class="gradient">15 hours back</span> for leading sessions or building that community vibe your retention depends on. Gym owners like you report a 30% productivity boost, freeing you to focus on what drives loyalty—real connections, not keyboard time, especially during peak seasons like January resolutions.
See 2x Faster Quote-to-Member Conversion
See 2x Faster Quote-to-Member Conversion: Manual quotes often drag, especially when customizing for wellness packages like bundled barre and meditation sessions. Our system delivers polished, error-free proposals in under a minute, including dynamic pricing for group rates or PT bundles based on your facility's occupancy. The ROI? Clients close deals 50% quicker, adding <span class="gradient">20-30% more revenue</span> from retained members who feel seen from the start. It's like upgrading from a rusty treadmill to a state-of-the-art one—smooth, reliable, and results-driven for your bottom line.
Slash Costs by Ditching Quote Chaos
Slash Costs by Ditching Quote Chaos: You're wasting $500+ monthly on staff hours lost to manual errors in membership pricing for things like Zumba packs or sauna access add-ons. We automate it all, reducing overhead while ensuring compliance with your gym's policies on tiered wellness tiers. Expect <span class="gradient">40% cost savings</span> on admin, reinvested into member perks like free foam rolling workshops that boost retention. Short sentences hit hard: efficiency wins. Longer view: your gym runs leaner, members stay longer with personalized fitness journeys.
What Clients Say
""Before AIQ Labs, quoting custom packages for our yoga retreats took my front desk team two hours per request—constantly double-checking instructor availability and early-bird discounts for multi-day flows. Now, it's done in 30 seconds, and we've signed 15 more members this quarter without extra hires, especially boosting our winter wellness enrollments. Game-changer for our small studio.""
Sarah Jenkins
Owner, Zen Flow Yoga Studio in Boulder, CO
""We were buried in emails for personal training quotes, especially during New Year's rush for goal-setting sessions. Their custom AI pulled our trainer schedules and member goals automatically, like matching cardio endurance plans, cutting our response time from days to minutes. Retention jumped 18% because prospects felt prioritized—honestly, it's like having an extra staffer who never sleeps.""
Mike Rivera
General Manager, Peak Performance Gym in Austin, TX
""Handling corporate wellness quotes was a nightmare with varying group sizes and add-ons like virtual mindfulness sessions. AIQ built something that integrates our CRM perfectly, saving us about 12 hours a week on eligibility checks for team-building bootcamps. Last month, we landed a 50-member contract we almost missed due to old delays. Feels solid, not flashy.""
Lisa Chen
Operations Director, FitCorp Wellness Center in Seattle, WA
Simple 3-Step Process
Discovery Session
We dive into your gym's quote pain points—like custom class bundles or PT pricing—and map your current workflow. No fluff, just understanding your member journey.
Custom Build Phase
Our engineers craft your AI quote generator from the ground up, integrating with your tools for seamless data flow. Tailored to handle everything from group fitness to one-on-one sessions.
Launch and Optimize
We deploy, train your team, and monitor for the first month, tweaking based on real quotes—like seasonal wellness packages—to ensure peak efficiency and retention lift.
Why We're Different
What's Included
Common Questions
How does this automation handle custom pricing for different membership tiers?
We tailor the AI to your exact structure—whether it's tiered yoga passes or premium PT slots. It pulls from your database to calculate base rates, apply discounts like early-bird for classes, and suggest bundles based on member history. For example, if someone's eyed group fitness before, it auto-includes options. This ensures consistency across your studio, saving hours of manual math while keeping quotes accurate and appealing. We've seen gyms reduce pricing errors by 95%, directly boosting trust and sign-ups.
Will this integrate with my existing gym management software?
Absolutely, we specialize in deep, two-way integrations. Whether you're on Mindbody, Zen Planner, or something custom, our system connects seamlessly to sync member data, schedules, and payments. No more copy-pasting between apps. Think of it as unifying your digital front desk. In one project for a CrossFit box, we linked it in under two weeks, cutting data entry by 80%. It's built to scale with your growth, handling everything from daily classes to annual retreats without hiccups.
What's the ROI timeline for implementing this?
Most gyms see payback in 1-3 months. You're saving 10-20 hours weekly on quotes right away, which at $25/hour staff cost equals $1,000+ monthly. Plus, faster proposals mean higher close rates—clients report 25% more members from streamlined processes. For a mid-sized studio, that's an extra $5K in revenue quarterly. We track these metrics from launch, adjusting to maximize your retention-focused outcomes. Let's chat specifics for your setup.
Can it personalize quotes for retention purposes?
Yes, that's a core strength. The AI analyzes past engagement—like attendance at spin classes or wellness seminars—to craft quotes that feel bespoke, suggesting renewals with incentives tied to their habits. It boosts loyalty by showing members you remember them. One client, a boutique fitness center, used it to upsell 40% more renewals by including personalized progress trackers in quotes. It's not generic; we customize to your community-building goals, making every interaction count toward longer member stays.
How secure is the data in this quote system?
Security is non-negotiable, especially with sensitive member info like fitness goals or payment details. We use enterprise-grade encryption, role-based access, and comply with standards like GDPR for wellness data. Your quotes stay in a fortified system we build exclusively for you—no shared servers or vulnerabilities. In fitness, where trust drives retention, this means peace of mind. We've audited systems for studios handling thousands of profiles, ensuring zero breaches while keeping things fast and user-friendly.
What if my gym's quote needs change seasonally?
Our custom build is flexible by design. For summer bootcamps or winter wellness challenges, we set up easy-update rules—no recoding needed. You or your team can tweak pricing, add seasonal add-ons like outdoor sessions, and the AI adapts instantly. It's like a workout plan that evolves with your progress. A pilates studio we worked with updated for holiday packages mid-season, seeing a 35% uptick in enrollments without downtime. We include training so your staff owns the adjustments.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.