Stop Losing Hours on Manual Quote Creation Automate It with AI Tailored to Your Kitchen Workflow
Imagine saving 15+ hours per week on quoting custom meal plans, while cutting errors that cost you repeat business. Our custom automation delivers ROI in under 3 months by streamlining from inquiry to invoice.
Join 250+ food service businesses with streamlined operations and boosted efficiency
The "Quote Chaos" Problem
Endless Back-and-Forth with Clients on Custom Portions for Meal Plans and Catering Orders
Pricing Mistakes from Juggling Ingredient Costs Manually Amid Seasonal Produce Fluctuations
Delayed Quotes During Peak Prep Seasons
Overlooked Dietary Customizations Leading to Revisions on Gluten-Free or Nut-Free Meal Quotes
Team Burnout from Repetitive Quote Tracking in Spreadsheets
Team Burnout from Repetitive Quote Tracking in Spreadsheets for Bulk Catering and Delivery Schedules
Our Custom AI Solution: Built for Your Meal Prep Rhythm
We've powered automation for over 50 food service ops, turning quote drudgery into seamless efficiency.
Why Choose Us
Here's the thing: in meal prep, every quote is a mini-negotiation with ingredients, portions, and client prefs. We build a custom AI system that ingests your menu data, client inquiries, and real-time costs to generate accurate, personalized quotes instantly. No more generic templates. It's tailored to your workflow—like automating the whisk in a busy kitchen. We integrate with your POS, inventory tools, and email, creating a unified flow that saves time and nails customer experience.
What Makes Us Different:
Unlock Time and Cost Wins That Scale Your Prep Business
Save 15-20 Hours Weekly on Quote Handling
Save 15-20 Hours Weekly on Quote Handling: You're probably thinking, 'Quotes take forever during lunch rush when customizing family-sized portions or corporate catering.' Our AI handles the math and customization, freeing your team to focus on prepping fresh salads or batch-cooking entrees. That's <span class="gradient">$500+ monthly savings</span> in labor, with quotes out in under 5 minutes instead of hours, even for complex 20-person meal plans.
Boost ROI with 30% Faster Client Conversions
Boost ROI with 30% Faster Client Conversions: Let's be honest, delayed quotes mean lost subscribers for your weekly meal delivery service. This automation delivers polished, accurate proposals instantly, turning inquiries into orders quicker—think same-day approvals for office lunch packages. Clients love the speed—expect a <span class="gradient">25% uplift in repeat business</span> as your efficiency shines through personalized service, like suggesting add-on sides based on their past orders.
Cut Errors and Revisions by 80%
Cut Errors and Revisions by 80%: Manual quoting is like eyeballing spice levels in a high-volume kitchen—risky for allergies or portion accuracy. Our system cross-checks allergens, portions, and costs automatically, including real-time adjustments for organic vs. standard ingredients. No more costly mix-ups on keto plans or vegan swaps in bulk orders. This precision not only saves rework time but builds trust, leading to glowing reviews and steady revenue growth from loyal catering clients.
What Clients Say
""Before AIQ, quoting a custom weekly meal plan for 50 corporate clients meant two full days of spreadsheets and follow-up calls during our busiest prep season. Now, it's fully automated, and we've cut that to two hours. Our error rate on portion sizing dropped from 15% to zero, and we're effortlessly upselling add-ons like protein shakes and side salads without extra effort.""
Maria Gonzalez
Operations Manager, FreshFit Corporate Meals
""I was skeptical at first, but this system learned our quirky pricing for bulk veggie portions and seasonal proteins overnight. Last quarter, we handled a 40% order spike for holiday catering without hiring temps—saved us about $2,000 in overtime. Clients now get same-day quotes for their family meal bundles, and our retention jumped 20% because everything feels so professional and fresh-focused.""
Jamal Carter
Owner, PrepWell Kitchen Solutions
""The custom integration with our inventory app was a game-changer for tracking fluctuating costs on staples like quinoa and fresh herbs. No more quoting outdated prices during supply chain hiccups. We went from 10 revisions a week on allergen-checked vegan boxes to none, and that's directly added 15 new weekly subscribers. Absolutely worth every penny for our growth.""
Sarah Lee
Founder, NourishBox Vegan Prep
Simple 3-Step Process
Discovery and Mapping
We dive into your meal prep workflow—reviewing client inquiry patterns, recipe databases, and pain points like seasonal pricing shifts—to design a blueprint that's 100% yours.
Custom Build and Integration
Our engineers craft the AI from scratch, linking it to your tools for seamless quote gen. We test with real scenarios, like a rush of gluten-free requests, ensuring it fits like a well-seasoned dish.
Launch, Train, and Optimize
We roll it out with hands-on training for your team, then monitor for tweaks. Within weeks, you're seeing those time savings, with ongoing support to scale as your menu evolves.
Why We're Different
What's Included
Common Questions
How does this automation handle custom meal variations like low-carb or vegan options?
We train the AI on your exact menu database, so it automatically factors in substitutions, portion sizes, and pricing for any variation. For instance, if a client requests a vegan swap, it recalculates costs in seconds using your ingredient matrix. This cuts manual tweaks by 80%, and we've seen clients like a busy prep service reduce quote revisions from 20% to under 2%. It's all custom-built to your recipes, ensuring accuracy without you lifting a finger. Plus, it flags potential upsells, like suggesting a nut-free alternative that boosts order value.
What kind of time savings can I realistically expect in my meal prep operation?
Let's be honest—manual quoting in food service eats hours, especially with fluctuating demands. Our system typically saves 15-25 hours weekly for teams handling 50+ inquiries. One client went from 4-hour quote cycles to 10-minute automations, freeing staff for actual prepping. ROI hits fast: If your team earns $25/hour, that's $1,500+ monthly back in your pocket. We measure this from day one with built-in tracking, and adjust to maximize your gains based on peak seasons like New Year's resolutions.
Is this automation secure for handling client dietary and payment info?
Absolutely, security is non-negotiable in food service where health data matters. We build with end-to-end encryption and comply with standards like GDPR and food safety protocols. Your client details—think allergies or payment prefs—stay locked down, with audit logs for every quote generated. Unlike off-the-shelf tools, our custom setup means no third-party vulnerabilities. A meal prep partner we worked with handled a data review without a hitch, and it gave them peace of mind during busy audit periods.
How do you integrate this with our existing tools like POS or inventory software?
Integration is our specialty—we map your workflow first, then build two-way API connections to tools like Square POS or QuickBooks for inventory. For a typical meal prep setup, this means quotes auto-sync to orders, pulling real-time stock levels to avoid overpromising. No clunky imports; it's seamless. One service saw their end-to-end process drop from 2 days to same-day fulfillment. We handle the heavy lifting, ensuring it fits your exact setup without disrupting operations.
What's the timeline for building and launching this custom quote system?
We keep it efficient: Discovery takes 1-2 weeks, building 4-6 weeks, and launch with training in under 2 months total. It's phased so you see progress early—like a prototype quote in week 3. For a mid-sized prep service, we once delivered a fully integrated system in 45 days, with immediate 10-hour weekly savings. Post-launch, we optimize based on your first month's data, ensuring it evolves with your business, like adding seasonal menu support.
Can this scale if my meal prep business grows to more locations or higher volumes?
Yes, scalability is baked in from the start. Our architecture uses robust frameworks that handle spikes—like doubling quotes during holiday seasons—without added costs. We design for multi-location if needed, syncing data across sites for consistent pricing. A client expanded from one kitchen to three, and the system adapted seamlessly, maintaining under-5-minute quote times even at 200 daily inquiries. It's not rigid; we build in flexibility to grow with you, avoiding the rework generic tools force.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.