Stop Losing Hours to Manual Quote Compilations Automate Instant, Accurate Quotes Tailored to Every Haul
Trucking firms waste 15-20 hours weekly on repetitive quote drafting, leading to delayed bids and lost loads. Our custom AI system slashes that to zero, delivering 3x faster turnaround and 25% higher win rates on RFPs.
Join 150+ businesses with streamlined logistics workflows
The "Quote Bottleneck" Problem
Manual rate calculations using outdated spot market rates delay competitive bids on tight-haul LTL opportunities, missing out on same-day broker RFPs
Inconsistent EFS fuel and EZPass toll estimates from legacy systems lead to underquoting and profit erosion on long-haul OTR routes exceeding 500 miles
Error-prone data entry from DAT or Truckstop load boards into TMS software causes rejected spot quotes and strained relationships with key 3PL shippers
Juggling Excel spreadsheets for carrier capacity matching against shipper RFPs wastes dispatcher time during Q4 peak seasons with holiday freight surges
Outdated FMCSA compliance checks in spot quotes risk $10K+ DOT fines for hazmat placarding or oversized load permits on interstate routes
Delayed quote revisions for rerouting around I-95 construction tie up back-office staff, missing time-sensitive backhauls from port drayage operations
Our Custom AI-Powered Quote Engine: Built for Your Fleet's Reality
With over a decade engineering logistics solutions, we've helped trucking operations reclaim thousands of hours from administrative drag—delivering enterprise-grade automation that scales with your routes.
Why Choose Us
Imagine your quote process as a well-oiled convoy: no detours, no breakdowns. At AIQ Labs, we craft a bespoke AI system that ingests real-time data from your TMS, load boards like DAT, and external factors like fuel prices or weather APIs. Short bursts of efficiency. It auto-generates precise quotes factoring in deadhead miles, driver availability, and regulatory nuances. No more guesswork. This isn't off-the-shelf software—it's a tailored powerhouse, integrating seamlessly with your existing dispatch tools to output professional PDFs or emails in seconds. We've seen fleets cut quote cycles by 80%, turning potential loads into locked-in revenue without the manual grind.
What Makes Us Different:
Unlock Time and Revenue in Your Trucking Operations
Slash Weekly Hours on Quote Prep
Slash Weekly Hours on Quote Prep: Dispatch teams lose 15-25 hours per week to manual quoting, per industry benchmarks from the American Trucking Associations. Our system automates it all, saving <span class="gradient">20+ hours</span> weekly—redirecting focus to high-value tasks like deadhead minimization and reefer temperature monitoring. ROI hits in 3-6 months, with fleets reporting <span class="gradient">$50K+ annual savings</span> on labor alone, plus 10% fuel efficiency gains from optimized routing.
Boost Bid Win Rates and Revenue
Boost Bid Win Rates and Revenue: Inaccurate quotes cost trucking firms 20-30% of potential loads, according to logistics studies from Armstrong & Associates. Our AI ensures precision, incorporating real-time variables like axle weights and ELD hours-of-service for quotes that win more RFPs. Expect <span class="gradient">25-35% higher acceptance rates</span> within the first quarter, translating to 15% more loaded miles and profitability without overcommitting resources or risking HOS violations.
Streamline Compliance and Reduce Risks
Streamline Compliance and Reduce Risks: Regulatory oversights in quotes can lead to fines up to $15K per violation under FMCSA rules. Built-in AI checks for hazmat permits, ELD-compliant hours-of-service, and route restrictions via CVSA standards, eliminating errors. This not only saves 5-10 hours weekly on revisions but fortifies your operation against costly DOT audits, with clients seeing <span class="gradient">zero compliance issues</span> post-implementation and 20% faster hazmat quoting.
What Clients Say
"Before AIQ's system, our dispatchers spent mornings buried in Excel pulling DAT rates for every LTL quote—delaying responses to brokers by a full day and losing spot bids. Now, quotes generate in under 10 minutes using real-time TMS integration, and we've landed three extra regional contracts this quarter alone, adding $150K in revenue. It's like adding a driver without the payroll or CDL hassles."
Mike Harlan
Operations Manager, Midwest Freight Haulers (Specializing in LTL and Regional Dry Van)
"We were underquoting flatbed loads because our toll data from EZPass was always stale, leading to slim margins on OTR hauls. After integrating their AI quote tool with our McLeod TMS, accuracy jumped to 98%, and we avoided a $12K loss on a single oversized steel coil haul from Chicago to Dallas last month. The custom setup fit our flatbed and heavy haul routes perfectly—no cookie-cutter nonsense, just seamless API connections."
Sarah Ruiz
Fleet Director, CrossCountry Logistics (OTR Flatbed Specialists)
"Peak season RFPs from 3PLs used to overwhelm us; revisions for fuel surcharges and backhaul matching took hours per reefer load, especially with ELD adjustments. This automation handles it all automatically via AI-driven optimization. In the first two months, we saved 18 hours a week, boosted our win rate from 60% to 82%, and secured $200K in additional produce hauls without overtime spikes. Game-changer for our reefer division during summer peaks."
Tom Keller
VP of Sales, Apex Trucking Solutions (Reefer and Temperature-Controlled Freight)
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your current quoting process, analyzing TMS data, load types, and pain points like deadhead minimization. This ensures the AI is molded to your exact fleet dynamics—no assumptions.
Custom AI Build and Integration
Our engineers construct the system from scratch, weaving in APIs for real-time inputs like ELD compliance and market rates. Testing mirrors your busiest routes for flawless performance.
Deployment and Optimization
Rollout includes training for your team, plus ongoing tweaks based on usage data. We monitor for efficiency gains, scaling as your fleet grows—delivering sustained ROI.
Why We're Different
What's Included
Common Questions
How does this automation handle fluctuating fuel prices in quotes?
Our AI pulls live data from sources like the EIA fuel index, automatically adjusting quotes for diesel surcharges based on your fleet's average MPG and route distances. For example, if prices spike 10%, it recalculates in real-time without manual input. We've customized this for trucking specifics, factoring in regional variations—East Coast vs. Midwest. Clients see quotes that stay competitive yet profitable, reducing the 15% margin erosion common in volatile markets. Setup involves linking your preferred fuel API, and the system learns your tolerance thresholds over time for even smarter predictions.
Yes, we build deep, two-way API integrations with popular TMS platforms like Samsara, Motive, or TMW. This pulls driver availability, vehicle specs, and historical route data directly into the quote engine. No more copying from dashboards—quotes auto-populate with accurate ETAs and capacity. For a mid-sized fleet, this cut integration time from weeks to days, ensuring seamless data flow. We handle custom mappings for unique fields, like reefer temp requirements, so your workflow stays intact while gaining AI precision.
What about compliance for specialized loads like hazmat?
Absolutely, the system embeds FMCSA and PHMSA compliance checks tailored to load types. For hazmat, it verifies permits, placarding needs, and routing restrictions via integrated databases, flagging issues before quotes go out. This prevents fines—up to $75K per incident—and builds trust with shippers. In one deployment for a chemical hauler, it caught a routing error that would've violated state regs, saving potential downtime. We customize rulesets based on your certifications, making quotes not just fast, but legally bulletproof.
How long until we see ROI from this automation?
Most trucking clients recoup investment within 3-6 months, driven by 15-25 hours saved weekly on quoting at $30-50/hour labor rates. For a 50-truck fleet, that's $25K+ yearly just in time savings, plus revenue uplift from 20% more won bids. We benchmark against ATA data showing manual processes cost 10-15% of gross margins. Post-launch, we track metrics like quote speed and win rates, optimizing to accelerate your payback. One fleet hit breakeven in 8 weeks after quoting 30% more loads without added staff.
Is the system scalable for growing fleets?
Designed for growth, our architecture uses modular AI frameworks that scale from 10 to 500 trucks without performance dips. As you add routes or acquire fleets, the system adapts via cloud-based processing, handling spikes like 200% quote volume during harvest. Unlike rigid no-code tools, our custom build supports multi-terminal ops and international expansions. A client with 75 rigs scaled to 120 seamlessly, maintaining sub-5-minute quote times. We include expansion planning in discovery to future-proof your investment.
What data security measures are in place for sensitive quote info?
We prioritize trucking's data sensitivities with enterprise-grade security: AES-256 encryption for all transmissions, SOC 2 compliance, and role-based access so only authorized dispatchers view shipper details. Quotes are anonymized during AI processing to protect competitive intel like rates. Regular audits and breach simulations ensure resilience. For fleets handling government contracts, we add FedRAMP alignments. Clients report zero incidents, contrasting the 25% of logistics firms hit by data leaks yearly per industry reports.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.