Stop Losing Hours to Manual Quote Compilations Automate Your Warehousing Quotes in Minutes
Warehousing teams waste 15-20 hours weekly on repetitive quote tasks. Our custom AI automation slashes that by 80%, delivering instant ROI through precise, tailored proposals that win more freight and storage contracts.
Join 150+ businesses with streamlined warehousing operations
The "Quote Delays" Problem
Manual rate lookups across fragmented EDI feeds and carrier portals like CH Robinson or TQL slow down every inbound LTL or FTL request by 15-30 minutes per quote
Inaccurate dimensional weight and pallet density assessments from manual measurements lead to underquoted LTL jobs and lost revenue on high-density pallet storage exceeding 48" x 40" footprints
Juggling Excel sheets for multi-stop LTL or truckload freight quotes creates bottlenecks during peak seasons, delaying NMFC class assignments and lane-specific pricing
Delayed approvals from dispatchers for cross-dock assignments tie up warehouse capacity planning and real-time inventory slotting in AS/RS systems
Inconsistent LTL pricing due to overlooked surcharges like FSC (Fuel Surcharge) or liftgate accessorials, resulting in margin erosion on hazmat or refrigerated shipments
Missed SLAs on urgent warehousing RFQs because of scattered data silos between TMS (Transportation Management System) and WMS (Warehouse Management System), delaying putaway confirmations
Custom-Built Quote Automation: Engineered for Your Warehousing Workflow
With over a decade in logistics AI, we've optimized quote processes for 50+ SMBs, cutting average response times from days to hours.
Why Choose Us
We craft a bespoke AI system that integrates your TMS, WMS, and carrier APIs into a unified engine. No more sifting through emails or spreadsheets. The AI ingests shipment details—dimensions, routes, hazmat flags—and spits out precise quotes in seconds. Tailored to your exact ops, like handling cross-dock priorities or seasonal surcharges. This isn't off-the-shelf software. It's your owned asset, scaling with your fleet and facility growth. Proven to deliver 300% faster quoting, turning bottlenecks into competitive edges.
What Makes Us Different:
Quantifiable Gains: Time, Cost, and Efficiency Unlocked
Slash Weekly Hours on Quote Prep by 18+
Slash Weekly Hours on LTL Quote Prep by 18+: Your team regains <span class="gradient">18 hours per week</span> previously lost to manual EDI rate pulls. In warehousing, that's time redirected to optimizing dock door assignments or training on new yard management software, not chasing carrier tariffs. Industry benchmarks show this boosts dock utilization by 25%, per Deloitte's 2023 logistics efficiency report.
Achieve 4-6 Month ROI Through Higher Win Rates
Achieve 4-6 Month ROI Through Higher LTL Win Rates: Automated dimensional quoting reduces errors, lifting contract wins by <span class="gradient">35%</span>. For a mid-sized 3PL warehouse handling 500 RFQs monthly across 10 lanes, that's an extra $150K in annual revenue from optimized pallet stacking. Costs drop too—fewer re-quotes mean 20% less overtime on peak days, aligning with transportation pros' focus on lane profitability.
Streamline Cross-Department Handoffs for Faster Turnarounds
Streamline Cross-Department Handoffs for Faster TMS-to-WMS Turnarounds: Quotes flow instantly from sales to dispatch via API integrations, cutting approval cycles from 48 hours to under 10 minutes for multi-stop loads. This prevents overbooking in high-volume periods like Q4 e-commerce surges, ensuring your distribution center runs like a well-oiled sortation system—smooth, predictable, and revenue-generating with 15% faster cycle times.
What Clients Say
""Before AIQ's automation, our dispatch team wasted Fridays pulling LTL rates from fragmented EDI portals like Uber Freight. Now, it's fully integrated—we managed a 200% RFQ spike last Black Friday without extra hires, dropping our quoting error rate from 12% to 1.8%. It's revolutionized our pallet storage bidding process.""
Marcus Hale
Senior Dispatch Supervisor, Midwest Freight Solutions, Inc. (a regional LTL carrier serving the Midwest corridor)
""Manual dim-weight errors had us underquoting palletized hazmat jobs consistently. After integrating AIQ's engine with our Manhattan WMS, we've boosted margins by 28% over six months on 40x48-inch pallets. ROI in just 3.5 months, and our dispatchers rave about the real-time approval dashboards during rush hours.""
Elena Vasquez
Director of Warehouse Operations, Pacific Warehousing Co. (a full-service 3PL specializing in West Coast distribution)
""Peak Q4 used to drown us in revisions for multi-stop TL loads with overlooked re-weigh surcharges. AIQ's system pulls real-time rates from DAT and auto-flags accessorials like lumper fees. We saved 22 hours weekly, closing 15 more cross-dock deals in Q4 2023 than the prior year—no downtime even during our 24/7 holiday push.""
Derek Wong
VP of Supply Chain and Transportation, Eastern Distribution Hub LLC (a major East Coast hub for e-commerce fulfillment)
Simple 3-Step Process
Discovery & Mapping
We audit your current quote process, from RFQ intake to carrier negotiations, identifying bottlenecks like manual dimension entries or API silos in your TMS.
Custom AI Build
Our engineers develop a tailored system using your data—training models on past quotes for accurate pricing on everything from FTL to temperature-controlled storage.
Integration & Launch
We deploy with deep integrations to your WMS and CRM, test for edge cases like hazmat routing, and train your team for seamless adoption—live in weeks, not months.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing for seasonal warehousing demands?
Our custom AI analyzes your historical data alongside market trends, like peak holiday surges, to dynamically adjust rates for storage and handling. For instance, it factors in capacity constraints and carrier availability, ensuring quotes remain competitive without undercutting margins. We've seen clients reduce overcommitments by 40% during high-demand periods. The system learns from your past quotes, incorporating specifics like pallet types or dwell times, and integrates with your WMS for real-time inventory visibility. Setup involves a quick data import, and it's fully owned by you—no ongoing fees beyond maintenance.
What integrations are supported for existing TMS and WMS systems?
We specialize in deep, two-way integrations with popular logistics tools like Manhattan Associates WMS, Oracle TMS, or even custom ERP setups common in transportation. The AI pulls shipment details automatically—think SKUs, weights, origins—processes them for quoting, and pushes back approved rates. This eliminates manual entry errors that plague 60% of warehousing ops, per industry stats. Our approach uses robust APIs, not brittle connectors, ensuring uptime during critical windows like end-of-day cutoffs. For a recent client, we linked it to their SAP system in under two weeks, saving 12 hours weekly on data syncing.
Can the system account for custom accessorials unique to our facility?
Absolutely. We tailor the AI to your specific needs, like adding fees for oversized loads, white-glove delivery, or facility-specific surcharges such as racking upgrades. During discovery, we map your exact workflow—e.g., extra costs for cross-dock transfers—and build rules into the engine. It auto-applies these based on inputs like pallet dimensions or service codes, reducing disputes by 75% as reported by similar implementations. Unlike generic tools, this is custom-coded for your ops, with easy updates as your services evolve, ensuring quotes reflect your true costs and value.
How secure is the quote data in this custom system?
Security is paramount in logistics, where sensitive shipment info flows. We use enterprise-grade encryption (AES-256) for data at rest and in transit, compliant with standards like SOC 2 and GDPR for international hauls. Access is role-based—sales sees quotes, ops sees logistics details—with audit logs tracking every change. No third-party clouds unless you specify; everything runs on your infrastructure or our secure, owned servers. For a warehousing client handling pharma goods, we added HIPAA-like protocols, preventing breaches that could cost $4M+ in fines. Regular pentests ensure it's fortress-solid.
What's the typical timeline and cost for implementation?
For most SMB warehouses, we deliver a MVP in 4-6 weeks, starting with core quoting and scaling to full integrations. Costs start at $25K for a basic setup, scaling to $50K+ for complex multi-facility needs—delivering ROI in 4 months via time savings alone. This beats subscription models that nickel-and-dime you yearly. We base pricing on your scope: simple LTL quoting is quicker, while FTL with hazmat adds time for compliance tuning. Post-launch, maintenance is minimal (5% annually), and you own the code, avoiding lock-in. One client went live in 28 days and recouped costs by winning a $200K contract.
Will this work if we're using legacy systems without modern APIs?
Yes, we're experts at bridging old and new. For legacy TMS like older AS/400 setups common in established logistics firms, we build custom middleware to extract data via flat files or ODBC connections, then feed it into the AI for quoting. This modernization layer doesn't disrupt your ops—quotes generate seamlessly while we phase in upgrades. A recent project for a 30-year-old warehouse integrated their COBOL-based system, cutting manual exports by 90% without downtime. It's all custom, so we adapt to your tech stack, ensuring efficiency gains without a full overhaul.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.