Stop Losing Drivers to Slow Hiring Cycles Automate Recruiting and Cut Time-to-Hire by 60%
Fleet managers waste 15-20 hours weekly on manual resume reviews and scheduling amid driver shortages. Our custom AI solutions reclaim that time, delivering 3x faster hires and $150K annual savings per mid-sized operation.
Join 250+ businesses with faster, smarter hiring
The "Driver Shortage" Problem
Manual screening overwhelms dispatch teams during peak turnover seasons, sifting through hundreds of CDL-A resumes without filtering for hazmat endorsements
Scheduling conflicts delay hires amid seasonal fleet demands
Inconsistent qualification processes miss CDL-compliant talent, such as drivers with clean DVIR records or tanker experience
High no-show rates from uncoordinated outreach erode pipelines
Manual compliance checks bog down admins with DOT Hours-of-Service regulations and FMCSA medical certifications
Fragmented tools fail to integrate with fleet tracking systems like Samsara or Geotab, disrupting real-time driver availability syncing
Custom AI Recruiting Automation Built for Your Fleet Operations
With over a decade engineering AI for logistics and transport, we've streamlined hiring for 50+ fleet firms, reducing vacancy rates by industry-leading benchmarks.
Why Choose Us
We craft bespoke AI systems that integrate directly with your fleet management software, automating everything from sourcing OTR drivers to verifying FMCSA compliance. No more sifting through unqualified applicants or chasing scheduling headaches. Our approach starts with mapping your exact workflow—think route-specific needs or regional licensing—then deploys production-ready AI that evolves with your operations. Like tuning an engine for peak performance, we optimize for your fleet's unique rhythm, ensuring hires align with delivery deadlines and safety protocols.
What Makes Us Different:
Quantifiable Gains for Your Bottom Line
Reclaim 20+ Hours Weekly on Admin Tasks
Reclaim 20+ Hours Weekly on Admin Tasks: Our AI handles resume parsing for CDL endorsements and initial SMS outreach synced to driver logs, freeing fleet managers to focus on route optimization and preventive maintenance. Clients report a 65% drop in manual screening time, translating to $75K+ in annual labor savings for a 50-truck operation—pure ROI from day one, especially during harvest season surges.
Slash Time-to-Hire from 45 to 15 Days
Slash Time-to-Hire from 45 to 15 Days: Automated workflows prioritize top candidates based on criteria like 3+ years OTR experience or zero PSA violations, filling seats faster and cutting overtime costs by 30% during peak seasons like holiday freight peaks, while maintaining 95% fleet utilization via integrated ELD data.
Boost Retention with Smarter Matches
Boost Retention with Smarter Matches: AI analyzes past hires' telematics data and safety scores to predict fit, reducing turnover by 25% in the first year for long-haul drivers. For fleet ops, this means fewer disruptions from sudden quits, stabilizing schedules and saving $50K per driver in retraining and DOT recertification—delivering a clear productivity surge during high-volume shipping quarters.
What Clients Say
"Before AIQ, we were buried under resumes every hiring season, losing weeks on drivers we never met due to mismatched flatbed hauling experience. Their system screened for our specific CDL-B needs and scheduled interviews around our Samsara-tracked routes—hired three solid guys with clean MVRs in two weeks, saved us from idling 15 trucks last quarter during the back-to-school rush."
Mike Harlan
Operations Director, Midwest Freight Logistics
"Compliance was a nightmare with manual DOT checks for Hours-of-Service logs eating our admin time. AIQ built us an automation that flags FMCSA violations upfront and integrates with our Geotab ELD software for real-time driver eligibility. Cut our hiring delays in half from 40 days, and we're down to one vacancy per region now—game-changer for our 200-truck fleet handling refrigerated loads."
Sarah Kline
HR Manager, Eastern Transport Solutions
"We struggled with no-shows from out-of-state OTR candidates ignoring our dispatch calls. The AI outreach they customized sent reminders based on our KeepTruckin calendar and prioritized those with tanker endorsements, boosting show-up rates to 85%. Filled five long-haul spots in a month, kept our holiday deliveries on track without $20K in overtime bleed for our cross-country routes."
Tom Reyes
Fleet Supervisor, Pacific Cargo Haulers
Simple 3-Step Process
Workflow Audit and Customization
We dive into your current hiring process, identifying bottlenecks like seasonal driver spikes or regional licensing hurdles, then blueprint a tailored AI system that fits your fleet's DNA.
AI Development and Integration
Our engineers code your custom automation, linking it to tools like your TMS or HRIS for seamless data flow—ensuring it handles everything from CDL verification to interview slots without a hitch.
Deployment, Training, and Optimization
We roll out the system with hands-on training for your team, monitor performance against KPIs like fill rates, and refine it iteratively—like fine-tuning a transmission for smoother shifts.
Why We're Different
What's Included
Common Questions
How does your recruiting AI handle the unique needs of fleet management, like CDL requirements?
We customize the AI to parse resumes for specific endorsements, such as tanker or doubles/triples, and cross-reference against FMCSA databases. For a regional fleet, this means automatically flagging candidates with the right hazmat certs for your loads. Integration with your TMS pulls in route data to match drivers to gigs, reducing mismatches. Clients see a 40% improvement in qualified hires, cutting down on those costly post-hire disqualifications. It's all built around your workflow—no generic filters here.
What kind of time savings can a mid-sized fleet expect from this automation?
Typically, fleet ops save 15-25 hours per week on manual tasks. Think sifting through 200 resumes manually versus AI doing it in minutes, or scheduling 10 interviews without back-and-forth emails. For a 100-truck company, that's roughly $100K yearly in admin efficiency, based on our benchmarks. We track ROI from implementation, adjusting for your volume—seasonal peaks don't overwhelm like before. It's like upgrading from a stick shift to automatic: smoother, faster, and less fatigue for your team.
Is the system secure for handling sensitive driver data like background checks?
Absolutely. We use enterprise-grade encryption and comply with GDPR, CCPA, and transportation-specific regs like those from the ATA. Data stays within your owned system, not scattered across third-party clouds. Background checks integrate via secure APIs with providers like HireRight, ensuring FMCSA-level vetting without exposing PII. We've audited fleets report zero breaches, and our setup includes role-based access so only HR sees full profiles. Peace of mind for your operations.
How quickly can we get this up and running for our fleet?
From audit to live deployment, it's 4-6 weeks for most SMB fleets, depending on integration complexity. We start with a quick discovery call to map your process, then prototype core features like screening in week two. Testing ensures it syncs with your ELD or payroll without hiccups. Post-launch, we provide a week of training. One client went from RFP to hiring their first AI-matched driver in 35 days—faster than traditional recruiters. Scalable from there.
What if our fleet grows or hiring needs change seasonally?
Our systems are built scalable, using modular code that expands effortlessly. For seasonal surges—like holiday hauls—we amp up sourcing capacity without rebuilding. AI learns from your data, adapting to shifts like more local hires in winter. We've scaled a 50-truck op to 150 without downtime, maintaining 50% time-to-hire reductions. Quarterly reviews keep it aligned, and you own the code, so in-house tweaks are straightforward. It's future-proofed for your fleet's trajectory.
Do you integrate with popular fleet software we already use?
Yes, we specialize in deep integrations with tools like Samsara, Geotab, or Oracle TMS, pulling in real-time data for smarter matching. For example, the AI can factor current truck utilization to prioritize urgent hires. No brittle Zapier links—our two-way APIs ensure data flows bidirectionally, updating candidate statuses in your CRM instantly. This unified setup cuts errors by 70%, per our deployments, and eliminates the chaos of disconnected apps.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.