Stop Losing Top Technicians to Slow, Manual Recruiting Automate Hiring with Custom AI Built for Your HVAC Workflow
Reclaim 20+ hours per week on manual candidate sourcing and screening, cutting time-to-hire by 40% while slashing recruitment costs in your high-demand HVAC operations.
Join 150+ businesses with faster, more efficient hiring that keeps crews staffed year-round
The "Talent Drought" Problem
Endless Job Board Scrolling for NATE-Certified Techs During Peak AC Installation Season
Manual Resume Reviews Eating Into Service Call Scheduling
Missing Top EPA 608-Certified Refrigeration Techs Due to Slow Follow-Ups on Job Postings
Overwhelmed Office Staff Juggling Hiring and Customer Inquiries
High Turnover from Rushed, Ineffective Onboarding Processes
High Turnover from Rushed Onboarding of New Plumbing and Electrical Techs Without Proper Tool and Safety Training
Our Custom AI Recruiting Engine – Tailored for HVAC Contractors
With a proven track record building enterprise-grade systems for service pros, we've helped 50+ HVAC firms automate hiring without the subscription chaos.
Why Choose Us
We craft a bespoke AI system that integrates directly with your CRM and scheduling tools, sourcing certified technicians from niche job boards and LinkedIn. It intelligently screens for skills like refrigerant handling and NATE certifications, then automates outreach and interview booking. No more generic templates – this is engineered for your exact workflow, from emergency repair rushes to off-season maintenance hires. Like upgrading from a leaky duct to a sealed, high-efficiency system, our solution streamlines recruiting so your team focuses on what matters: keeping customers cool.
What Makes Us Different:
Unlock Quantifiable Time and Cost Savings in Your HVAC Operations
Slash Time-to-Hire by 40%
Slash Time-to-Hire by 40%: Our AI handles sourcing from HVAC-specific networks like ACCA forums and initial screening for EPA certifications, freeing your managers from 15-20 hours weekly of manual reviews. In the heat of summer AC repair peaks, this means filling tech vacancies in days, not weeks – boosting on-call availability and ensuring no emergency cooling service calls go unanswered during 90°F+ heatwaves.
Cut Recruitment Costs by 35%
Cut Recruitment Costs by 35%: Eliminate third-party HVAC recruiter fees and wasted Indeed ad spend with precise, automated targeting of local techs via geo-fenced job boards. For a mid-sized cooling contractor with 50+ service vans, this translates to $50K+ annual savings, redirecting funds to R-410A refrigerant stock or tech incentive programs while maintaining a steady pipeline of skilled hires for ductwork and zoning installs.
Boost Retention with Smarter Matching
Boost Retention with Smarter Matching: AI analyzes past hires' performance on local service routes and cultural fit for 24/7 emergency response teams, reducing turnover by 25%. Imagine onboarding techs who stick around through slow winters – that's fewer disruptions to your boiler maintenance schedules and a more reliable crew for urgent furnace repairs in sub-zero conditions.
What Clients Say
"Before AIQ, we spent hours every week sifting through unqualified resumes for NATE-certified techs during the brutal AC season rush. Now, their system auto-screens for EPA 608 compliance and books interviews around our peak service calls – we hired three solid refrigeration pros in under two weeks last July, saving us from overtime chaos and keeping our 24-hour emergency line staffed."
Mike Reynolds
Operations Manager, CoolTech HVAC Services, serving 5,000+ residential clients in Texas
"Recruiting felt like patching refrigerant leaks in a summer storm. AIQ built us a custom tool that pulls certified techs from HVAC-specific forums like Reddit's r/HVAC and syncs schedules with our Google Calendar for install bookings. Cut our time-to-hire in half for duct cleaning specialists, and we're not paying recruiters anymore – ROI was clear after the first month with $15K saved on ads alone."
Sarah Lopez
HR Director, Precision Air Systems, a 30-technician firm in Florida specializing in commercial retrofits
"As a smaller outfit with just 10 techs, we couldn't afford slow hires during heating season when furnace breakdowns spike. Their AI integrated with our QuickBooks for budget tracking and found us two EPA-certified pros last fall without the usual hassle of manual calls – it's like having an extra recruiter who never sleeps, helping us handle 200+ emergency calls without delays."
Tom Whitaker
Owner, Whitaker Heating & Cooling, family-owned business in Colorado with focus on high-efficiency gas systems
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current hiring process, from job postings to onboarding, identifying HVAC-specific bottlenecks like certification checks and route assignments. This ensures the AI fits your operations like a perfectly sized duct.
Custom AI Build and Integration
Our engineers code a tailored system using advanced frameworks, linking it to your tools like ServiceTitan or Housecall Pro. Testing focuses on real scenarios, such as peak-season surges, for seamless deployment.
Launch, Training, and Optimization
We roll out the system with hands-on training for your team, then monitor performance to refine matches and automations. Ongoing tweaks keep it sharp, delivering sustained efficiency gains quarter after quarter.
Why We're Different
What's Included
Common Questions
How does the AI ensure candidates have the right HVAC certifications?
Our custom AI scans resumes and linked profiles for specific credentials like EPA Section 608 or NATE certifications, cross-referencing against official databases where possible. It flags matches based on your predefined requirements – for instance, prioritizing Type II for commercial refrigeration work. This isn't generic screening; we've tuned it for HVAC nuances, reducing false positives by 60% compared to manual reviews. Integration with your CRM also pulls in any internal notes on skill gaps, ensuring hires align with your service specialties. Setup involves a quick audit of your typical job postings, so the system learns your standards fast. Clients see accurate shortlists within hours of activation, streamlining the path from application to interview.
What kind of time savings can an HVAC contractor expect?
Typically, our system saves 20-25 hours per week for a team of 5-10 during hiring peaks. Manual tasks like posting ads, reviewing 50+ resumes, and scheduling calls drop dramatically – the AI handles sourcing and initial vetting in under 10 minutes per batch. For example, a 20-technician firm we worked with cut their summer recruiting from 40 hours to 12, allowing dispatchers to focus on customer emergencies. ROI kicks in quickly: with industry benchmarks showing $4K average cost per hire, our 35% reduction means $1.4K saved per tech. We track this via your dashboard, optimizing as needed to hit those efficiency gains without disrupting daily operations like routine maintenance calls.
Is this recruiting automation customizable for my HVAC business size?
Absolutely – we design it for small to mid-sized contractors, from 10-employee shops to 100+ crews. For smaller teams, it focuses on quick, local sourcing via zip-code targeting for route efficiency. Larger operations get advanced features like multi-location matching and bulk onboarding for seasonal expansions. Unlike one-size-fits-all tools, we map your workflow first: if you handle mostly residential AC installs, the AI prioritizes those skills. Integration with tools like your van scheduling software ensures no overlaps. A recent client, a 30-person outfit, scaled from basic screening to full predictive hiring in three months, boosting fill rates by 45%. It's built to grow with you, owned outright for long-term adaptability.
How secure is the data in your recruiting AI system?
Security is paramount, especially with sensitive candidate info like certifications and backgrounds. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, compliant with GDPR and CCPA standards. Access is role-based – only your HR and managers see full profiles. Unlike cloud-only platforms, our custom builds run on your secure infrastructure or ours with SOC 2 Type II certification. For HVAC firms, this means safe handling of trade-specific data without breach risks during high-volume seasons. We conduct regular audits and include features like automatic data purging after hires. Clients appreciate the peace of mind; one reported zero incidents over two years, contrasting their prior tool's integration glitches.
Can the system integrate with our existing HVAC software?
Yes, we specialize in deep, two-way integrations with popular platforms like ServiceTitan, Housecall Pro, or even custom dispatch apps. The AI pulls job requirements from your system – say, needing techs for boiler installs – and pushes qualified candidates back for scheduling. No brittle APIs; our engineers build robust connections that sync in real-time, avoiding the manual data entry that wastes hours. For a client using Jobber, we linked recruiting to their availability calendar, auto-blocking interview times during peak repair windows. Setup takes 2-4 weeks, with testing to ensure zero disruptions. This unified approach eliminates tool juggling, delivering a single view of your talent pipeline alongside service metrics.
What if we need support after launch?
We provide ongoing support from our in-house engineers, not ticket queues. Post-launch, you get a dedicated channel for tweaks – like refining AI filters for emerging skills in smart thermostats. Monthly check-ins optimize performance, using your hire data to improve accuracy. For urgent issues, response times average under 4 hours. Unlike subscription models with upsell pressure, our ownership model includes 12 months of priority support, extendable affordably. An HVAC partner shared how we fixed a seasonal sourcing glitch overnight, preventing a two-week hiring lag. It's proactive: we monitor for drifts and suggest enhancements, ensuring your system evolves with industry shifts like EV heat pump demands.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.