Stop Losing Service Calls to Inefficient Lead Follow-Ups Automate Your Sales Pipeline for Faster Closures
HVAC teams waste 15-20 hours weekly on manual quoting and follow-ups. Our platform cuts that by 70%, delivering 3x ROI in the first year through streamlined automation.
Join 250+ home services businesses with 40% faster lead conversion
The "Manual Sales Grind" Problem
Endless Phone Tag with Busy Homeowners During Peak Summer AC Demand Seasons
Manual Quote Generation Delaying Emergency AC Compressor Replacements by Hours
Lost Follow-Ups After On-Site Duct Cleaning Assessments Leading to Missed Revenue Opportunities
Inconsistent Lead Qualification Wasting Time on Low-Priority Residential Furnace Upgrades
Fragmented Scheduling Conflicts Between Sales Quotes and Technician Dispatches for Plumbing Emergencies
Missed Upsell Opportunities on Routine HVAC Filter Changes Due to Forgotten Service Notes
Our Custom-Built Sales Automation Transforms HVAC Operations
With over a decade in home services integrations, we've streamlined sales for 150+ contractors, cutting manual tasks by 60% on average.
Why Choose Us
We engineer a unified AI platform that ingests leads from calls, emails, and your website, then automates the entire sales cycle. No more juggling CRMs and spreadsheets. Technicians get instant job details on-site, while sales reps receive AI-generated quotes tailored to customer needs—like factoring in unit sizes for precise furnace replacements. This enterprise-grade system scales effortlessly as your HVAC business grows from seasonal surges to year-round contracts.
What Makes Us Different:
Unlock Time Savings and Revenue Growth
Slash Lead Response Time by 80%
Slash Lead Response Time by 80%: Imagine auto-generating detailed proposals for emergency AC refrigerant recharges in minutes, not hours, capturing 30% more jobs that competitors miss during heatwaves. Contractors report <span class="gradient">$50K+ annual revenue lift</span> from faster closures on cooling system repairs, freeing your team to focus on on-site installations rather than paperwork.
Achieve 4x ROI Through Efficiency Gains
Achieve 4x ROI Through Efficiency Gains: Manual sales processes drain 12-15 hours weekly per rep in HVAC firms handling boiler tune-ups. We automate follow-ups and reminders for service agreements, reducing no-shows by 40%. One client saw payback in just three months after peak winter season, with <span class="gradient">25% productivity boost</span> as reps handle 50% more leads for furnace inspections without burnout.
Scale Sales Without Scaling Headcount
Scale Sales Without Scaling Headcount: As your business expands to new neighborhoods with surging summer AC installations, our system handles unlimited leads without added costs. Built on robust architecture, it integrates with QuickBooks for instant invoicing of duct sealing jobs, ensuring <span class="gradient">enterprise-grade reliability</span> for growing contractors servicing multi-family homes.
What Clients Say
"Before AIQ Labs, our team wasted afternoons chasing quotes for residential boiler installations that went cold during the heating season. Now, the automation handles initial outreach and scheduling for follow-up assessments—we closed 18 extra jobs last quarter, saving about 8 hours a week on admin alone. It's like having an extra salesperson who never sleeps through winter demand spikes."
Mike Rivera
Operations Manager, CoolBreeze HVAC Services
"We were drowning in leads during summer heatwaves but losing half to slow follow-ups on AC diagnostics. Their platform auto-qualifies and books furnace efficiency checks, cutting our response time from days to under an hour. Revenue up 22% in six months, and my techs actually get to emergency repairs faster now without scheduling chaos."
Sarah Patel
Owner, Apex Air Systems Inc.
"Integrated this with our existing CRM last fall, and it's transformed how we upsell annual maintenance plans during routine thermostat calibrations. No more manual note-taking—AI pulls service history and suggests add-ons like air purifier installs. Saved us 10 hours weekly, and we've added $15K in recurring contracts since January across 200+ residential calls."
Tom Hargrove
Sales Director, ThermoTech Services LLC
Simple 3-Step Process
Discovery and Mapping
We audit your current sales flow—from inbound calls for emergency repairs to post-visit follow-ups—identifying bottlenecks like delayed quoting.
Custom Build and Integration
Our engineers construct your tailored platform, linking it to tools like ServiceTitan for seamless data flow and AI-powered personalization.
Deployment and Optimization
Launch with training for your team, then monitor performance—tweaking for peak efficiency, like faster lead routing during winter heating rushes.
Why We're Different
What's Included
Common Questions
How does this platform handle seasonal spikes in HVAC leads?
Our sales automation is designed for the unpredictable nature of home services. During summer heatwaves or winter freezes, the AI scales effortlessly to process hundreds of leads daily without slowdowns. It prioritizes high-urgency requests—like refrigerant recharges—using smart routing, ensuring no call goes unanswered. We've helped contractors manage 3x volume surges, saving 15 hours weekly on triage alone. Integration with your dispatching software prevents overload, and built-in analytics predict busy periods, letting you staff proactively. This enterprise-grade setup means your business grows without proportional cost increases.
What integrations work with existing HVAC software like ServiceTitan?
We specialize in deep, bidirectional integrations tailored to home services tools. For ServiceTitan users, our platform pulls job history and inventory data to auto-generate quotes, then pushes confirmed bookings back seamlessly. No more manual exports. It also connects with QuickBooks for invoicing, Google Calendar for scheduling, and even weather APIs to flag potential emergency calls. Unlike superficial links that break, our custom APIs ensure 99.9% uptime. Contractors typically see setup in 2-4 weeks, with immediate efficiency gains like 50% faster job confirmations. We handle the complexity so your team focuses on service.
Can this automation improve upsell rates on maintenance visits?
Absolutely—upsells are a cornerstone for HVAC profitability, and our system excels here. The AI analyzes past service data to suggest timely add-ons, like air filter replacements during routine checks. It generates personalized pitches via email or on-site notifications, increasing acceptance by 35% in our deployments. For instance, it flags customers due for duct cleaning based on install dates. This isn't generic; it's built around your pricing and inventory. One client boosted recurring revenue by 28% in the first year, reclaiming 6 hours weekly from manual tracking. Scalable and owned by you, it evolves with your service offerings.
How secure is the data for customer service records?
Security is non-negotiable in home services, where sensitive details like home addresses and payment info flow freely. We build with enterprise-grade encryption, compliant with GDPR and CCPA standards, ensuring all lead data and quotes are protected end-to-end. Role-based access means technicians see only job essentials, while sales reps get full pipelines. Regular audits and SOC 2 compliance keep vulnerabilities at bay—unlike off-the-shelf tools prone to breaches. For HVAC firms, this means peace of mind during warranty claims or regulatory checks. Our track record: Zero data incidents across 150+ builds, with backups for disaster recovery like storm-damaged systems.
What's the typical ROI timeline for HVAC contractors?
Most clients see positive ROI within 3-6 months, driven by tangible time and cost savings. Expect 10-15 hours reclaimed weekly from automated quoting and follow-ups, translating to $20K-$40K annual savings per rep at average HVAC wages. Close rates climb 20-30% as leads convert faster, adding $50K+ in revenue for mid-sized firms. We benchmark against industry standards—home services average 2.5x ROI in year one, scaling to 5x as volume grows. Unlike subscription models, our one-time build eliminates recurring fees, accelerating payback. Track progress via your custom dashboard, with our team optimizing for your specific metrics like seasonal job volumes.
Do I need technical staff to maintain the platform?
No— that's the beauty of our approach. We design for non-technical users, like your sales and dispatch teams, with intuitive interfaces for monitoring leads or approving quotes. Maintenance is handled through automated updates and our support, without needing in-house coders. For HVAC specifics, like adjusting pricing for new EPA refrigerant rules, we provide simple admin tools or assist directly. Post-launch, expect minimal involvement: 95% of clients report zero upkeep burden. This shifts your focus to core work—servicing units—not software wrangling. Scalable ownership means it grows with you, hassle-free.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.