Stop Losing Members to Manual Sales Drudgery Automate Your Sales Pipeline and Reclaim Your Studio's Flow
Imagine saving 15+ hours per week on lead follow-ups and bookings, turning your studio's potential into packed classes with an ROI that pays for itself in months.
Join 200+ fitness studios boosting retention and revenue
The "Sales Chaos" Problem
Chasing reformer class leads between sessions leaves you exhausted and missing sign-ups for beginner mat flows
Manual scheduling conflicts for tower classes frustrate potential members and kill momentum for group sessions
Inconsistent follow-ups mean high-intent leads slip away to competing studios
Tracking trial class conversions in spreadsheets for Cadillac sessions eats into your teaching prep time for core-strength workshops
Personalizing emails for group Reformer invites feels impossible without a dedicated team during peak wellness retreats
Missed renewals for monthly membership packages during peak seasons lead to empty reformer mats and lost revenue from apparatus bookings
Our Custom Sales Automation Platform Built for Pilates Studios
With years of experience optimizing workflows for boutique fitness spaces, we've helped studios like yours ditch the chaos and focus on what matters: exceptional member experiences.
Why Choose Us
Let's be honest, running a Pilates studio means juggling a lot—teaching precise flows, nurturing community vibes, and somehow squeezing in sales tasks that feel like a core workout themselves. Here's the thing: our sales automation platform is custom-engineered to handle the heavy lifting. We build a unified AI system that integrates your booking software, CRM, and email tools into one seamless flow. No more subscription overload or brittle connections. You're probably thinking, 'Can it really scale with my growing classes?' Absolutely. It's designed for enterprise-level growth, ensuring your sales engine hums as your studio expands. Think of it like a perfectly aligned spine: strong, flexible, and ready for any twist.
What Makes Us Different:
Unlock Time and Revenue Gains That Transform Your Studio
Save 15-20 Hours Weekly on Sales Admin
Save 15-20 Hours Weekly on Sales Admin: Picture this: instead of manually emailing leads after a drop-in Reformer class, our AI handles personalized follow-ups based on their form notes—like recommending beginner mat Pilates for those with lower back concerns. Studios see an immediate productivity boost, freeing you to refine that tricky hundred sequence or connect with members post-session. The ROI? Recoup your investment in under three months through higher retention from consistent trial-to-membership conversions.
Boost Bookings and Retention by 30%
Boost Bookings and Retention by 30%: Manual processes waste time and let hot leads cool off—like forgetting to follow up on a tower trial that could lead to full apparatus series sign-ups. Our platform automates reminders and upsell paths for prenatal Pilates or duo sessions, turning one-off visitors into loyal monthly members within 4-6 weeks. Efficiency gains mean more packed classes, less empty space on reformers, and a direct hit to your bottom line without the cost of extra hires.
Scale Seamlessly as Your Studio Grows
Scale Seamlessly as Your Studio Grows: You're hitting capacity with core-strength workshops or barre-Pilates hybrids? No problem. Our architecture handles unlimited leads from wellness challenges and seamless integrations with booking apps, preventing the bottlenecks that plague growing Pilates spots during seasonal influxes. Cost savings compound as you avoid pricey add-ons, building an owned system that evolves with your vision—like progressing clients from beginner flows to advanced chair work without admin overload.
What Clients Say
"Before AIQ Labs, I was spending my evenings chasing leads via text after long Reformer teaching days—it was draining my energy for morning mat classes. Now, their automation books trials automatically and follows up with custom tips based on what people mention in inquiries, like easing into side splits for flexibility seekers. We've added 12 new monthly members in just two months, and I'm actually getting home before dark to recharge."
Sarah Jenkins
Owner, Flow Pilates Studio in Austin, TX
"As a small studio, scaling sales without a full-time admin was tough—especially personalizing invites for our prenatal Reformer series during busy seasons. The platform they built integrates everything with our class management software, and our conversion rate jumped from 15% to 28% in the first quarter, filling our tower sessions consistently. It's like having an extra staffer who never calls in sick and knows Pilates progressions inside out."
Mike Rivera
Studio Manager, Core Align Pilates in Denver, CO
"I was skeptical about automation fitting our intimate vibe, but this system nurtures leads with genuine touches, like suggesting duo Reformer sessions for couples or modifications for post-injury recovery. Saved us 18 hours a week on admin, and retention's up 25% because we're not missing renewals for our core-strength packages anymore. Total game-changer for our growing community of 150+ members."
Elena Torres
Founder and Lead Instructor, Breathe Pilates Haven in Seattle, WA
Simple 3-Step Process
Discovery and Mapping
We dive into your studio's sales flow— from inquiry forms to class confirmations—identifying bottlenecks like manual waitlist management. This sets the foundation for a tailored automation blueprint.
Custom Build and Integration
Our engineers craft your AI platform, weaving in tools like Mindbody or your email system. We test rigorously to ensure it handles peak sign-up rushes without a hitch, just like a smooth Pilates transition.
Launch, Train, and Optimize
We roll it out with hands-on training for your team, then monitor performance—tweaking for better lead engagement. Watch as your sales efficiency soars, with ongoing support to scale as you add locations.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique scheduling needs of Pilates classes?
Pilates scheduling can be tricky with small group sizes and apparatus limits. Our platform integrates directly with your booking system to automate availability checks, send conflict-free options to leads, and even manage waitlists intelligently. For example, if a beginner inquires about a Tuesday reformer slot, the AI cross-references your calendar, suggests alternatives, and follows up if they don't book within 24 hours. This cuts manual back-and-forth by 80%, letting you focus on teaching. We've built it to learn from your patterns, like peak evening demand, ensuring smooth operations as your studio grows. No more double-bookings or lost opportunities—just efficient, member-friendly flows that boost conversions.
What's the typical ROI for a Pilates studio using your sales platform?
You're probably thinking ROI sounds promising but vague—let's get specific. Most studios see payback in 2-4 months, with average savings of $5,000 annually from reduced admin time (at $50/hour staff rate) and a 25% uplift in bookings adding $10,000+ in revenue. Take a mid-sized studio with 200 leads yearly: automation nurtures 30% more to trials, converting half to members at $150/month. That's real math, not hype. We track it via your dashboard, adjusting for factors like seasonal retreats. Long-term, it scales with you, preventing the cost creep of multiple tools—think owning a streamlined sales machine instead of renting parts.
Will this system personalize outreach without feeling robotic to my members?
Absolutely, personalization is key in wellness—we get that members want to feel seen, not spammed. Our AI pulls from inquiry details, like mentioning core stability goals, to craft emails with tailored tips or class invites, sounding like a warm studio chat. For instance, it might suggest a 'posture-focused flow' series based on their form. Unlike generic bots, it's trained on your voice and past communications for authenticity. Studios report 40% higher open rates because it builds trust early. We fine-tune during setup to match your friendly vibe, ensuring every touchpoint enhances the member experience and drives retention.
How scalable is the platform if my Pilates studio adds more locations?
Built for growth, our platform has no limits—it's enterprise-grade architecture from the start. As you open a second spot with aerial Pilates, it seamlessly extends across locations, syncing sales data and customizing automations per site (e.g., urban vs. suburban lead strategies). No performance lags even with thousands of leads; we've handled expansions for similar fitness brands without downtime. Efficiency gains compound: centralize reporting to spot trends like higher private session demand in one area. You're investing in a system that evolves, cutting costs on per-location tools and letting you scale confidently, like progressing your practice without starting over.
What kind of support do you provide after launch?
We're with you every mat step. Post-launch, we offer two weeks of hands-on training to get your team comfortable—covering everything from dashboard reads to tweak requests. Then, it's unlimited email and chat support, plus quarterly reviews to optimize based on your data, like refining nurture paths after a busy challenge month. If a integration hiccup arises (rare, but possible), our engineers jump in within hours. Many studios love our proactive audits, spotting opportunities like automating renewal reminders for lapsed members. It's not set-it-and-forget-it; we treat it as an ongoing partnership to maximize your time savings and revenue.
Can this integrate with my existing Pilates booking software?
Yes, we specialize in deep, two-way integrations with popular tools like Mindbody, Zen Planner, or even custom setups. The AI pulls real-time data—like class rosters or member notes—to fuel sales automations without manual exports. For example, after a lead books a trial, it auto-triggers a welcome sequence with prep tips pulled from your curriculum. No brittle APIs here; our custom code ensures reliability, even during high-traffic periods like New Year's resolutions. This unified approach eliminates the 'subscription chaos' of disconnected apps, creating one source of truth for your sales and operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.