Stop Wasting Hours on Cold Calls and Generic Emails Automate Your Sales Outreach to Land More Catering Gigs
Imagine saving 15+ hours per week on manual prospecting, so your team can focus on perfecting that signature dish instead of chasing leads. With our custom AI, you'll see a 3x ROI in the first quarter through smarter, personalized outreach that fits your catering workflow like a glove.
Join 150+ businesses with streamlined sales processes
The "Manual Outreach" Problem
Chasing Event Planners Manually Drains Your Kitchen Team—Spending Hours on Phone Calls for Wedding and Corporate Gigs
Generic Emails About Catering Packages Get Buried in Busy Inboxes of Corporate Buyers and Venue Managers
Missed Follow-Ups on Banquet Inquiries Mean Lost Wedding Receptions and Conference Buffets
Summer BBQ Demand Spikes Overwhelm Your Sales Capacity for Outdoor Catering Events
Inconsistent Prospect Research on Dietary Needs Leads to Off-Target Pitches for Custom Menus
Manual Data Entry from Catering Leads Clogs Your Event Calendar and Delays Menu Finalization
Our Custom AI Sales Outreach Built for Your Catering World
We've helped over 50 food service teams ditch the chaos of scattered tools for seamless, owned systems that drive real bookings.
Why Choose Us
Let's be honest, you're probably thinking your catering sales process is just part of the hustle. But here's the thing: manually emailing event coordinators or cold-calling venues is like prepping a feast with one hand tied behind your back. At AIQ Labs, we build a custom AI system tailored to your exact workflow—scanning for corporate events, weddings, and galas that match your menu strengths. It researches prospects, crafts personalized pitches highlighting your farm-to-table options or dietary accommodations, and even schedules follow-ups. No more juggling CRMs and email chains. This is your owned tool, integrated with your booking software, saving you hours while boosting conversions. Short and sweet: more time plating perfect meals, less time pitching.
What Makes Us Different:
Unlock Time Savings and Revenue Growth Tailored to You
Save 15-20 Hours Weekly on Prospecting
Save 15-20 Hours Weekly on Prospecting: Your sales team won't spend afternoons scrolling through event listings or wedding wire sites anymore. Our AI handles the hunt, qualifying leads like a sous chef prepping mise en place—efficiently and precisely, spotting high-potential corporate luncheons or galas. This means your coordinators can focus on customizing vegan or gluten-free menus for high-value clients, leading to a 25% productivity boost and fewer burnt-out staff during holiday rush seasons, potentially adding 10-15 more events per quarter.
Achieve 3x ROI with Higher Conversion Rates
Achieve 3x ROI with Higher Conversion Rates: Picture this: instead of generic blasts, AI crafts messages that resonate, like suggesting your signature farm-to-table pairings for a client's rooftop wedding or eco-friendly boxed lunches for off-site conferences. Clients report 40% more responses, turning outreach into booked events faster—think closing a 200-guest banquet in under two weeks. Over six months, that's thousands in saved labor costs on manual calls and a clear path to scaling your catering ops without hiring extra sous chefs or servers.
Streamline Workflow for Operational Efficiency
Streamline Workflow for Operational Efficiency: Integration with your POS and calendar tools means leads for cocktail hours or plated dinners flow straight into your system—no more double-entry errors that delay ingredient sourcing or prep timelines. You're probably thinking it's too good to be true, but this custom setup reduces manual work by 60%, letting you handle 20% more events with the same team size during peak wedding months. Efficiency gains like this keep your customer experience top-notch, from initial inquiry to plating the final dessert course.
What Clients Say
"Before AIQ, my team was spending 10 hours a week just researching corporate events on platforms like Cvent. Now, the AI pulls targeted leads for off-site luncheons and drafts emails highlighting our sustainable sourcing options that actually get replies—we landed three new quarterly contracts worth $15,000 in the first two months, without adding any kitchen staff."
Maria Gonzalez
Operations Manager, Fresh Bites Catering – Specializing in Eco-Friendly Corporate Events
"I was skeptical about automating outreach for weddings, but this system personalized pitches based on venue details like garden setups we provide, suggesting paired wine flights for receptions. It saved us 12 hours weekly during peak June-July season, and our close rate jumped from 15% to 35% on 50 inquiries. No more generic templates—it's like having an extra salesperson who never sleeps, helping us book 8 more weddings that year."
David Lee
David Lee
"Handling conference catering leads was chaotic with our old email setup—leads for 300-person buffets got lost. AIQ built something that integrates with our booking app, automating follow-ups for 50+ prospects monthly with reminders for custom dessert stations. We cut overtime costs by $2,500 in the first quarter and secured a major hotel partnership for ongoing ballroom events we almost missed, adding $50,000 in annual revenue."
Sarah Patel
Sales Director, Gourmet Gatherings – Conference and Hotel Catering Experts
Simple 3-Step Process
Discovery and Customization
We dive into your catering workflow—your menu specialties, target events, and current tools—to design an AI that fits like a custom apron. No off-the-shelf nonsense; this is built for your business from day one.
AI Build and Integration
Our engineers craft the system, connecting it to your CRM and event software. We train it on your past successes, like those high-margin galas, ensuring it generates outreach that's spot-on for food service pros like you.
Launch, Optimize, and Scale
Go live with monitoring and tweaks based on real results. Watch as it evolves with your growing client list, delivering ongoing efficiency without the subscription headaches.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique seasonality of catering sales?
Catering is all about those peaks—like wedding season or corporate holidays—and our AI is built to anticipate them. We train the system on your historical data, such as past summer BBQ inquiries, to ramp up outreach before demand surges. It automatically adjusts sequences, prioritizing high-season prospects like June brides or December galas. This means you're not scrambling last-minute; instead, leads are warmed up weeks in advance. Clients see a 30% uptick in off-season bookings too, as the AI nurtures year-round. Setup takes just two weeks, and we fine-tune based on your event calendar for precise timing. No more feast-or-famine sales cycles.
Will the AI personalize outreach without sounding robotic for food service clients?
Absolutely, personalization is key in catering where clients want to feel the warmth of your brand. Our system analyzes prospect details—like a company's recent sustainability push—and weaves in your unique selling points, such as eco-friendly sourcing for their green event. It's not stiff templates; think emails suggesting 'a farm-fresh salad station to match your eco-theme.' We've tested this with food pros, boosting open rates by 45%. You're probably thinking it might miss nuances, but we customize the tone to your voice—friendly, professional, like chatting over coffee. It learns from your successful pitches, ensuring every message feels handcrafted.
What kind of time savings can a small catering team expect?
For a team of 5-10, like many SMB caterers, you're looking at 15-20 hours saved weekly on manual tasks. That's time your event coordinator isn't spending on LinkedIn searches or follow-up emails, but instead confirming details for that 200-guest wedding. The AI handles prospecting, drafting, and scheduling, integrating directly so leads hit your calendar instantly. One client, a mid-sized outfit, reported reclaiming 80 hours monthly, which they used to train staff on new dishes. ROI kicks in fast: if your average gig is $5,000, even a few extra bookings cover our build costs. It's custom, so savings scale with your workflow—no fluff, just efficiency.
How do you integrate this with our existing catering software?
Integration is seamless because we build for your stack—think QuickBooks for invoicing, CaterTrax for bookings, or even Google Calendar for events. Our engineers create two-way APIs that pull lead data into your system and push updates back, like a new inquiry auto-creating a quote template. No more copy-pasting that causes errors in menu counts or allergies. For food service specifics, we ensure it syncs inventory levels, so outreach avoids overpromising on limited items. Setup involves a quick audit of your tools, then deployment in 3-4 weeks. It's robust, not brittle, so when a big conference lead converts, everything flows without a hitch.
Is this solution scalable as our catering business grows?
Yes, designed for growth from 50 events a year to 500. We use scalable frameworks that handle increased volume—like outreach to 100+ prospects during trade shows—without performance dips. As you expand, say adding a new location, the AI adapts by incorporating regional data, targeting local venues. Unlike subscription tools that cap users, this is your owned system, upgradable without extra fees. A client scaled from 20 to 80 staff and saw no disruptions; leads kept flowing efficiently. We monitor and optimize quarterly, ensuring it matches your evolving needs, like new menu lines or client types. Scalability means sustained ROI as you book bigger gigs.
What metrics will I see to measure ROI in sales outreach?
We provide clear, quantifiable metrics right in your custom dashboard: response rates, conversion to bookings, hours saved per rep, and cost per lead. For catering, track specifics like events booked per campaign or revenue from AI-nurtured prospects. Expect to see 3x ROI in quarter one, based on benchmarks—say, $10,000 in new contracts from 20 hours of automation. It's not vague; we baseline your current process (e.g., 10% close rate) and show improvements, like 35% after personalization. Monthly reports include breakdowns, such as wedding vs. corporate ROI, so you know exactly how it's boosting your bottom line. Transparent and actionable for food service decision-makers.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.