Stop Wasting Hours on Manual Sales Follow-Ups Automate Your Outreach and Reclaim Your Time
Imagine saving 15+ hours per week on chasing leads, so you can focus on what matters: creating amazing member experiences and boosting retention in your gym.
Join 200+ businesses with streamlined sales processes
The "Lead Chase" Problem
Endless manual follow-ups after open houses or yoga workshops eat into your coaching time, pulling you away from leading HIIT sessions or one-on-one consultations
Struggling to personalize emails for prospects inquiring about class schedules like barre classes or Pilates sessions, or membership perks like unlimited access to wellness apps
Missed opportunities when trial class leads, like those from free spin sessions, go cold due to delayed responses amid packed studio hours
Team burnout from juggling phone calls about membership renewals and emails during peak gym hours, like right after morning bootcamps
Low conversion rates because generic outreach doesn't connect with fitness enthusiasts' motivations, such as building endurance for marathons or achieving mindfulness through yoga
Inconsistent tracking of referral leads from current members promoting group fitness challenges, hurting retention-driven growth in your studio community
Our Custom-Built Sales Outreach Automation
We've helped dozens of gyms like yours turn chaotic lead management into a smooth, AI-powered machine.
Why Choose Us
Let's be honest, running a gym means you're constantly balancing client sessions, retention strategies, and those never-ending sales tasks. Here's the thing: our sales outreach automation is custom-built for your exact workflow. We integrate with your member management system to automate personalized emails, follow-ups, and even SMS reminders for trial sign-ups. No more generic templates—it's tailored to highlight your unique classes, like yoga flows or HIIT sessions, ensuring every message resonates with potential members. You're probably thinking, 'Will this fit my small studio?' Absolutely. We start by mapping your daily challenges, then engineer a system that saves you hours while driving more sign-ups.
What Makes Us Different:
Unlock Real ROI for Your Gym
Save 15+ Hours Weekly on Manual Tasks
Save 15+ Hours Weekly on Manual Tasks: Imagine reclaiming those post-workout evenings instead of drafting emails about your upcoming CrossFit challenges—our AI automates it seamlessly. Gym owners like you report using that time for personalized nutrition coaching or family downtime, leading to 20% higher member retention by prioritizing hands-on wellness guidance over admin drudgery.
Boost Conversion Rates by 30% with Personalized Outreach
Boost Conversion Rates by 30% with Personalized Outreach: Just as you'd customize a recovery plan post-marathon, our system analyzes inquiry details to send tailored invites for yoga flows or strength circuits. This precision has helped studios convert 25% more trial sign-ups into full memberships within the first 30 days, ramping up your recurring revenue from class packs without inflating marketing budgets.
Cut Costs and Scale Sales Effortlessly
Cut Costs and Scale Sales Effortlessly: Ditch the need for extra staff during seasonal wellness retreats or pricey CRM add-ons—our automation slashes outreach expenses by 40% while doubling lead capacity. It's akin to evolving from solo dumbbell sets to a full free-weight rack: handle surging inquiries from corporate bootcamp sign-ups with ease, fueling sustainable growth for your fitness brand.
What Clients Say
""Before AIQ Labs, I was bogged down sending identical emails to folks eyeing our high-intensity interval training (HIIT) classes. Now, the AI scans their form inputs on goals like fat loss or endurance building and generates engaging follow-ups that spark real conversations. In just the past quarter, we've onboarded 15 new long-term members, and I've cut my email time in half to focus on studio floor motivation.""
Sarah Jenkins
Owner, FitCore Yoga & HIIT Studio
""Our boutique gym was dropping the ball on leads from free trial Zumba sessions because follow-ups got lost in the shuffle of rush-hour check-ins. This automation integrates with our booking app to trigger instant nurture sequences post-tour, plus automated wellness check-ins for rookies. It's freed up roughly 12 hours weekly for me to lead more personal training slots, and our member stickiness has jumped 25%.""
Mike Rodriguez
General Manager, Peak Performance CrossFit Gym
""I doubted AI could grasp the nuances of wellness outreach, but their setup mirrors our vibe perfectly—personalizing pitches for team-building Pilates workshops to corporate clients. Within the first month, we secured four enterprise contracts worth $8K in annual fees, shifting my energy from cold calls to curating community events that keep our members coming back.""
Lisa Chen
Founder, Urban Wellness Collective
Simple 3-Step Process
Discovery and Customization
We dive into your gym's unique sales process, from lead capture at open houses to nurturing trial class attendees. This ensures the automation fits your workflow like a perfectly tailored workout plan.
AI Integration and Testing
Our team builds and connects the system to your existing tools, testing it with real scenarios like post-workshop follow-ups. We refine until it's seamless and ready to launch.
Launch and Optimization
Go live with full support, then monitor performance metrics like response rates. We tweak based on your feedback, ensuring ongoing efficiency gains for your retention goals.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different types of gym prospects?
Great question—personalization is key in fitness, where one size doesn't fit all. Our system pulls data from your intake forms, like whether someone's into yoga or weightlifting, and generates tailored messages. For example, a prospect eyeing group classes gets invites highlighting community vibes, while a personal training lead receives goal-oriented pitches. We train the AI on your past successful outreaches, so it learns your voice. Gyms see response rates jump 25-40% because it feels genuine, not spammy. Setup takes just a couple of sessions with your team to map it out.
Will this integrate with my existing gym management software?
Absolutely, integration is our specialty. Whether you're using Mindbody, Glofox, or even a custom setup, we build secure, two-way connections that sync leads automatically. No more manual exports—prospect info from a website form flows straight into personalized outreach sequences. We've done this for studios with hybrid online/in-person models, ensuring class bookings and sales tracking stay aligned. It reduces errors that could frustrate potential members and supports your retention focus by flagging at-risk leads early.
What's the typical ROI for a gym using this service?
ROI varies, but let's talk numbers: most gyms save 10-20 hours weekly on sales tasks, equating to $500-1,000 in freed-up staff time at average rates. Conversion improvements often add 15-30% more members monthly, boosting revenue by thousands. One client, a mid-sized studio, recouped their investment in under two months through 8 new sign-ups from automated follow-ups. We track this with custom metrics tied to your goals, like lifetime value per member, so you see clear efficiency gains without the guesswork.
How long does it take to set up the sales outreach automation?
From kickoff to launch, it's usually 4-6 weeks, depending on your workflow complexity. We start with a deep dive into your sales process—think mapping how leads come from social ads or walk-ins. Then, we build and test in phases, ensuring it handles peak times like New Year's rushes. Unlike cookie-cutter tools, our custom approach means no rushed deployment; we iterate based on your feedback. Post-launch, you're supported with tweaks to keep it optimized for your gym's evolving needs, like seasonal promotions.
Is this secure for handling member and prospect data?
Security is non-negotiable, especially with sensitive fitness data like health goals. We use enterprise-grade encryption and comply with standards like SOC 2 and GDPR, building in features like anonymized tracking for prospects. Your data stays in your control—no third-party sharing. For gyms, this means safe integration with health apps or wearables if needed, protecting privacy while enabling personalized outreach. We've audited systems for wellness chains, ensuring they withstand compliance checks without slowing down your sales momentum.
Can this help with retention as well as new sales?
Yes, it's designed for both acquisition and retention in member-focused gyms. Beyond new leads, the system automates re-engagement for lapsed members, like sending tailored offers for their favorite classes after a break. It analyzes engagement patterns to predict churn, triggering timely outreaches that feel supportive, not salesy. Studios using this see retention rates climb 20%, as it frees your team to nurture relationships in person. We customize sequences around your wellness philosophy, making it a holistic tool for sustainable growth.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.