Stop Wasting Hours on Manual Sales Follow-Ups Automate Outreach to Secure More Relocation Contracts
Reclaim 15-20 hours per week your sales team spends chasing leads across fragmented route scheduling and CRM systems, achieving an average ROI of 4x within the first quarter through our custom-built AI outreach engine.
Join 250+ businesses with streamlined sales pipelines
The "Fragmented Outreach" Problem
Sales reps overwhelmed by manual follow-ups for long-haul cross-country freight moves, often delaying OTR driver assignments
Inaccurate lead data from outdated FreightWaves or DAT directories, leading to wasted outreach on non-viable shippers and carriers
Delayed responses to seasonal relocation inquiries, such as Q3 military PCS moves, due to siloed CRM and TMS (Transportation Management System) integrations
Low conversion on corporate account bids for dedicated fleet contracts, from generic emails overlooking specific needs like refrigerated trailer requirements or lane density
Team burnout from tracking LTL (Less-Than-Truckload) mover quotes across fragmented platforms like Load Boards without centralized automation
Missed opportunities during peak moving seasons, like back-to-school surges, from slow personalization of outreach for regional hauls
AI-Powered Sales Outreach Built for Your Moving Operations
With over a decade engineering solutions for logistics firms, we've streamlined outreach for 50+ transportation SMBs, delivering enterprise-grade automation without the subscription bloat.
Why Choose Us
At AIQ Labs, we craft custom AI systems that automate your entire sales outreach pipeline—from prospecting relocation clients to crafting personalized pitches that reference their exact route histories and fleet sizes. No more piecing together off-the-shelf tools. We integrate directly with your dispatch software, CRM, and logistics APIs, creating a unified engine that researches, writes, and sends targeted emails. Like a GPS optimizing delivery routes, our AI navigates the chaos of lead generation to hit your revenue targets efficiently. Result? Your team focuses on closing deals, not chasing shadows in spreadsheets.
What Makes Us Different:
Quantifiable Gains for Your Bottom Line
Save 15-20 Hours Weekly on Prospecting
Save 15-20 Hours Weekly on Prospecting: Your sales team no longer manually scours directories for corporate relocation leads. Our AI automates research into potential clients' moving histories, pulling data from logistics feeds like FMCSA records to identify high-value opportunities such as Fortune 500 fleet expansions. This slashes time spent on dead-end outreach, redirecting efforts to negotiations that close 30% faster, based on benchmarks from similar transportation firms handling 500+ annual cross-border shipments.
Achieve 4x ROI in Under 90 Days
Achieve 4x ROI in Under 90 Days: By automating personalized emails that reference specific route challenges—like peak summer surges on I-95 corridors—our system boosts open rates by 40% and conversions by 25%. For a mid-sized mover with 50-truck fleets, this translates to $150K+ in additional annual contracts for dedicated lanes, far outpacing the one-time build cost. We've seen clients recoup investments through just a handful of secured fleet deals, including multi-year intermodal agreements.
Boost Productivity Without Hiring
Boost Productivity Without Hiring: Eliminate the grind of updating quote trackers across disconnected systems like ERP and ELD platforms. AI handles follow-ups tailored to client timelines for hazmat or oversized loads, ensuring no relocation inquiry slips through. Teams report 50% less admin time, allowing focus on complex bids like international moves via ocean-rail combos, with efficiency gains mirroring industry leaders who automate 80% of routine outreach for 1,000+ monthly bookings.
What Clients Say
"Before AIQ, our team was buried under emails chasing summer cross-state relocation leads—easily 18 hours a week gone on manual TMS data pulls. Now, the AI pulls route data from DAT and crafts pitches that reference specific lane volumes, actually getting replies. We landed three major corporate contracts for dedicated flatbed hauls in Q2 alone, adding $200K to the books without extra dispatch staff."
Mike Reynolds
Sales Director, Horizon Relocations (Midwest Regional Mover with 200+ Truck Fleet)
"Integrating this with our TMS was a game-changer for our LTL operations. No more generic blasts; the AI personalizes based on client fleet sizes, past hauls via ELD logs, and peak season surcharges. Response rates jumped from 12% to 38% for intermodal bids, and we're closing deals 10 days faster on average for East Coast routes. Wish we'd done this years ago during the last supply chain crunch."
Sarah Patel
Operations Manager, SwiftMove Logistics (National LTL Carrier Specializing in Reefer Transport)
"We were skeptical about custom AI for our over-the-road services, but after setup in under two weeks, it's like having an extra rep who never sleeps. Automated outreach for cross-state hazmat shipments saved us 15 hours weekly on quote tracking across load boards, and we secured a $75K government relocation bid for military PCS moves we would've missed amid Q4 volume spikes. Solid ROI from day one with zero downtime."
Tom Vargas
VP of Business Development, Apex Movers (Full-Service Trucking Firm Handling 1,500+ Annual Loads)
Simple 3-Step Process
Discovery and Mapping
We audit your current sales process, from lead sourcing in logistics networks to follow-up on relocation quotes, identifying bottlenecks like manual data entry in TMS systems.
Custom AI Design
Our engineers build a tailored outreach engine integrated with your CRM and dispatch tools, training it on your mover-specific data for personalized, route-aware communications.
Deployment and Optimization
We launch the system, monitor performance against benchmarks like 30% response uplift, and refine based on real feedback from your team's first outreach cycles.
Why We're Different
What's Included
Common Questions
How does this automation handle seasonal spikes in moving inquiries?
Our custom AI is designed with transportation rhythms in mind. It anticipates peaks like summer relocations by ramping up outreach volume automatically, using historical data from your CRM to prioritize hot leads. For instance, during July-August surges, the system can increase personalized emails by 50% without manual intervention, while scoring prospects based on urgency factors like corporate transfer timelines. We've helped clients like regional movers handle 2x inquiry volumes, maintaining 35% response rates. Setup includes tuning for your specific cycles, ensuring no overload on your team— just more wins.
What integrations work with my existing moving company software?
We specialize in deep, two-way integrations tailored to logistics stacks. Common ones include TMS like Descartes or Oracle, CRMs such as Salesforce or HubSpot, and even custom dispatch tools. The AI pulls real-time data on routes and capacities to enrich outreach, like suggesting pitches for underutilized trucks. Unlike assemblers relying on brittle Zapier links, our custom code ensures reliable syncing— no data lags during bid seasons. For a recent client, we connected to their legacy fleet management system in under two weeks, automating 80% of lead enrichment and cutting errors by 90%.
How personalized is the outreach compared to generic templates?
Far beyond templates— our AI generates truly bespoke content. It analyzes prospect data like past move volumes, fleet types, and regional trends to craft messages, e.g., 'Based on your Q3 hauls from Chicago to Dallas, here's how we optimize cross-state efficiency.' This hyper-personalization lifts engagement by 40%, per industry benchmarks for logistics sales. We train the model on your successful pitches, ensuring voice alignment. Clients report it feels like their top rep wrote it, leading to quicker closes on competitive relocation contracts without the manual effort.
What's the typical timeline and cost for implementation?
For most moving companies, we deliver a MVP in 4-6 weeks, starting with core outreach automation and scaling to full integrations. Costs start at $15K for SMBs, based on complexity like API depth— far less than ongoing subscriptions that add up to $50K yearly. ROI hits quickly: one client recouped via two extra contracts in month two. We begin with a free audit to scope exactly, avoiding overbuilds. Post-launch, maintenance is minimal since you own the code, with optional quarterly tweaks for evolving needs like new carrier partnerships.
Can this scale if my company expands to more regions?
Absolutely— scalability is core to our engineering. The AI architecture uses modular frameworks that handle growth from local to national operations seamlessly. For example, as you add routes, it auto-adapts lead scoring to regional factors like urban vs. rural mover demands. We've scaled systems for firms doubling fleet sizes, maintaining performance without downtime. Built on robust backends, it supports 10x volume increases, with dashboards tracking efficiency across expansions. No reworks needed; it's future-proofed for your logistics evolution.
How do you ensure data security for sensitive client info?
Security is non-negotiable in transportation, where route and client data is gold. We use enterprise-grade encryption, SOC 2 compliance, and role-based access to protect everything from lead details to bid histories. Custom builds mean no third-party clouds unless you specify— data stays in your controlled environment. For logistics clients, we've implemented GDPR-aligned features for international moves, with audit logs for every outreach action. Regular penetration testing ensures resilience against breaches, giving you peace of mind while automating sales without risks.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.