Stop Losing Hours Chasing Leads Manually Automate Your Sales Outreach and Reclaim Your Week
Imagine saving 15+ hours per week on repetitive outreach, turning that time into real member connections and boosting your retention rates without the burnout.
Join 250+ businesses with automated workflows that cut manual sales time by 70%
The "Outreach Overload" Problem
Endless manual emails to trial class prospects, like HIIT or pilates sessions, while juggling packed morning yoga flows and evening bootcamps
Forgetting to follow up with drop-in visitors from community wellness events, leading to lost retention opportunities for ongoing group fitness programs
Wasting time researching potential corporate wellness partners, such as office yoga or team-building spin challenges, amid daily member check-ins and form adjustments
Struggling to personalize invites for yoga retreats or mindfulness workshops when your team's focused on one-on-one retention coaching and goal-setting sessions
Missing peak-season outreach to lapsed members during New Year's resolution rushes, hurting your yearly membership renewals for core classes like barre and cycling
Overloaded front desk staff handling sales calls for trial memberships instead of creating welcoming member experiences, like greeting arrivals for meditation circles
Our Custom AI Sales Outreach Automation Built Just for Your Wellness Center
We've powered outreach for over 50 fitness studios, turning chaotic lead chasing into streamlined, retention-boosting systems
Why Choose Us
Here's the thing: running a wellness center means every minute counts toward building that loyal community. But manual sales outreach? It's like running on a treadmill that never stops—exhausting and going nowhere. At AIQ Labs, we build a custom AI system tailored to your exact workflow. No off-the-shelf templates. We integrate it with your member management software, class booking tools, and CRM to automate personalized emails, follow-ups, and even voice nudges. You're probably thinking, 'Will it fit our vibe?' Absolutely. We craft it to sound like your team—warm, inviting, focused on transformation. Let's turn those leads into lifelong members without the grind.
What Makes Us Different:
Unlock Tangible Time and ROI Wins for Your Center
Save 15-20 Hours Weekly on Outreach
Save 15-20 Hours Weekly on Outreach: Your sales team spends less time typing emails about upcoming Zumba or strength training trials and more on what matters: guiding members through their wellness journeys, like personalized nutrition chats. That's like adding an extra staff member without the payroll hit—pure efficiency for handling peak-hour rushes at your gym or studio.
Boost Conversion Rates by 35% with Personalization
Boost Conversion Rates by 35% with Personalization: AI tailors outreach to fitness levels and goals, like suggesting restorative yoga for stress-relief seekers or high-intensity interval training for weight-loss enthusiasts. We've seen centers double trial sign-ups in the first quarter, directly pumping up your retention and revenue without manual tweaks.
Cut Costs by 40% on Lead Nurturing
Cut Costs by 40% on Lead Nurturing: No more paying for scattered tools or overtime to track wellness seminar RSVPs. Our unified system handles it all, reducing subscription chaos and freeing budget for expanding programs like aerial fitness or corporate meditation sessions. Think of it as streamlining your operations like a well-choreographed group class.
What Clients Say
"Before AIQ, our team was buried in follow-up emails for new vinyasa yoga sign-ups—it took hours every afternoon during peak class times. Now, the automation handles personalized invites based on attendance patterns, like recommending flow sequences, and we've seen a 25% uptick in annual memberships in just two months. It's a game-changer for keeping our studio's serene vibe intact."
Sarah Jenkins
Studio Owner, Zen Flow Yoga Studio in Austin, TX
"We were losing track of corporate wellness leads during our intense bootcamp seasons, with back-to-back sessions leaving no time for outreach. Their custom AI system integrated with our Mindbody booking app and started sending targeted pitches for team HIIT challenges—landed us three new group contracts worth $15K in the first quarter. Saved us at least 10 hours a week, no exaggeration."
Mike Rivera
General Manager, Peak Performance Gym in Denver, CO
"Retention was slipping with lapsed members after holiday peaks; manual outreach just wasn't cutting it amid our daily spin and core strength classes. AIQ built something that auto-sends re-engagement emails tied to their past favorites, like indoor cycling sessions with playlist preferences. Brought back 15% of drop-offs—about 50 members—in three months, and our staff loves the lighter load for focusing on form corrections."
Lisa Chen
Wellness Director, Harmony Fitness Center in Seattle, WA
Simple 3-Step Process
Discovery and Mapping
We dive into your center's daily flow—class schedules, member data, pain points like seasonal outreach slumps. Then, we map a custom automation plan that fits seamlessly, like aligning your sales rhythm with group fitness cycles.
Build and Integrate
Our engineers craft the AI from scratch, linking it to your tools for personalized messaging. We test it on real scenarios, ensuring it captures your welcoming tone without disrupting front-desk operations.
Launch and Optimize
Go live with full training for your team. We monitor performance, tweaking based on metrics like open rates for trial class invites, so your ROI grows steadily—like progressive overload in a strength program.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different fitness levels?
We train the AI on your member data to craft messages that speak directly to beginners, athletes, or wellness seekers. For instance, it might suggest restorative yoga for stress-relief prospects while pitching HIIT challenges to fitness enthusiasts. This isn't generic—it's built around your class offerings and past sign-up patterns, ensuring every outreach feels one-on-one. We've helped centers like yours increase open rates by 40% because it resonates with real people chasing their health goals. Setup takes just a week, and we refine it based on feedback to keep it spot-on.
Will this integrate with my existing gym management software?
Absolutely. We specialize in deep, two-way integrations with tools like Mindbody, Zen Planner, or Glofox. No more data silos—leads from your app flow straight into automated outreach, like sending welcome sequences right after a trial class. This cuts manual work and ensures consistency in your member experience. In one project, we linked it to a studio's booking system, automating follow-ups that boosted retention by 20%. It's custom-coded for reliability, so it won't glitch during busy seasons.
What's the ROI timeline for sales outreach automation?
Most centers see payback in 2-3 months through time savings and higher conversions. Picture saving 15 hours weekly on emails—that's about $1,500 in staff time at typical rates. Plus, with 30% better lead nurturing, you could add 10-20 new members quarterly. We track metrics like cost per acquisition from day one, adjusting to maximize your wellness-focused goals. One client recouped their investment in six weeks by landing a corporate partnership via automated pitches. It's all about quantifiable wins for your bottom line.
Can it help with retention for existing members too?
Yes, it's designed for that dual punch—new leads and keeping current ones engaged. The AI identifies at-risk members, like those skipping classes, and sends tailored re-engagement offers, such as discounted personal training. Tied to your retention-driven model, it analyzes attendance data to suggest relevant nudges. Studios using this have reduced churn by 15-25%, turning one-time visitors into loyal community members. We customize sequences to match your center's vibe, ensuring it feels supportive, not salesy.
How secure is the data in this system for member privacy?
Security is non-negotiable in wellness, where trust builds your community. We build with end-to-end encryption, GDPR and HIPAA-compliant protocols, and role-based access so only authorized staff see sensitive info. Your prospect emails and fitness goals stay protected, with audit logs for every action. Unlike rented tools, this is your owned system—no third-party risks. We've audited similar setups for studios handling health data, ensuring zero breaches. Peace of mind lets you focus on creating amazing experiences without worry.
Do I need technical staff to maintain this?
No, that's the beauty of our approach. We handle all the heavy lifting—deployment, updates, and monitoring—so your team just uses a simple dashboard. It's like having an AI coach in the background, no IT degree required. For a busy wellness center, this means your front desk can trigger campaigns with a click, not code. Post-launch, we provide ongoing support and train your staff in under an hour. Clients tell us it's easier than updating class schedules, freeing everyone for what they do best: inspiring transformations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.