Stop Wasting Hours Chasing New Members Manually Automate Your Sales Outreach to Fill Classes Effortlessly
Imagine saving 15+ hours per week on repetitive outreach, while boosting your member retention and trial sign-ups by 30%—all with a custom AI system built just for your studio's workflow.
Join 250+ fitness businesses with automated outreach that drives consistent growth
The "Manual Outreach" Problem
Endless Follow-Ups Eating Into Class Time: Spending hours chasing yoga drop-ins or spin class sign-ups instead of prepping for your next session
Generic Emails Failing to Convert Fitness Newbies: Blanket blasts about 'getting fit' that ignore whether prospects want HIIT, pilates, or wellness coaching
Missed Opportunities During Peak Membership Seasons: Losing out on New Year's resolution sign-ups or summer bootcamp enrollments due to overwhelmed outreach
Tracking Leads Scattered Across Multiple Apps: Juggling inquiries from Mindbody bookings, Instagram DMs, and email sign-ups for group fitness trials
Low Retention from Impersonal Post-Trial Communication: Generic 'thanks for trying our barre class' messages that don't acknowledge a member's first-week progress
Staff Burnout from Repetitive Prospect Nurturing: Trainers exhausted from manually following up on meditation session inquiries or personal training leads
Custom AI Sales Outreach Built for Your Studio
We've helped over 100 fitness and wellness businesses replace chaotic tool stacks with unified AI systems that actually scale with their growth.
Why Choose Us
Let's be honest—you're juggling class schedules, member check-ins, and sporadic lead follow-ups, all while trying to keep retention high. Here's the thing: manual outreach is like running on a treadmill that never stops, burning energy without real progress. At AIQ Labs, we build a tailored AI system that automates personalized emails, SMS reminders for trial classes, and lead nurturing sequences. It's not some off-the-shelf template; we integrate it directly with your booking software, CRM, and even wellness apps to create a seamless flow. You're probably thinking, 'Will this fit my unique member journey?' Absolutely—we map your exact workflow, from initial inquiry to retention follow-ups, ensuring every message feels one-on-one, just like your studio's welcoming vibe.
What Makes Us Different:
Unlock Time and Revenue Gains That Stick
Save 15 Hours Weekly on Outreach Drudgery
Save 15 Hours Weekly on Outreach Drudgery: No more manually crafting emails after a long day of leading yoga sessions or bootcamps. Our AI handles personalization and sending, freeing you to focus on what matters—creating amazing member experiences like customized warm-ups. Studios like yours report reclaiming time equivalent to an extra vinyasa flow class each week, directly boosting your bottom line by $2,000 in added revenue.
Boost Trial Sign-Ups by 30% with Smart Personalization
Boost Trial Sign-Ups by 30% with Smart Personalization: Picture this: AI tailors messages to prospects' goals, like 'Hey Sarah, ready to crush your HIIT targets with our interval training series?' This isn't generic spam; it's targeted, increasing open rates and conversions for wellness challenges. You'll see ROI within the first month, with efficiency gains that let your small team handle twice the leads for pilates intros without burnout.
Cut Costs by 40% While Improving Retention
Cut Costs by 40% While Improving Retention: Ditch expensive subscription tools that don't integrate with your studio's booking system. Our custom build reduces manual errors in follow-ups, ensuring no-lead-left-behind for post-trial nurturing after a free meditation trial. Result? Higher retention rates up to 25% and a productivity boost, turning one-time barre visitors into loyal members who renew annually.
What Clients Say
"Before AIQ, I was spending Fridays just emailing leads about our spin classes and indoor cycling challenges—total drag. Now, the AI sends personalized invites based on their past searches for endurance workouts, and we've added 12 new members in two months without me lifting a finger. It's like having an extra salesperson who never sleeps, especially during our busy holiday bootcamp season."
Emily Chen
Owner, Flow Yoga Studio in Seattle
"Our retention was slipping because follow-ups felt robotic after trial wellness workshops. This system crafts messages that reference members' progress in our app, like celebrating a week of consistent yoga attendance, and honestly, sign-ups for our mindfulness retreats jumped 25% last quarter. Setup took just a week, and it's already paying off big time with repeat class bookings."
Marcus Reed
General Manager, Peak Fitness Center in Denver
"I was skeptical about AI for our small Pilates studio, but after they customized it to our booking flow for reformer classes, outreach became effortless. We saved about 12 hours a week on nurturing leads for core strength workshops, and our trial-to-member conversion hit 40%—way up from before. No more chasing ghosts during our peak spring enrollment period."
Sara Lopez
Founder, Core Pilates Haven in Austin
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your studio's daily rhythm—class bookings, lead sources, retention touchpoints—to design an AI outreach system that fits like a custom workout plan.
Custom AI Build and Integration
Our engineers craft the automation from scratch, linking it to your tools for seamless data flow, with personalization that speaks directly to fitness enthusiasts.
Launch, Test, and Optimize
We roll it out, monitor performance like a personal trainer tracks reps, and tweak for peak efficiency, ensuring ongoing ROI through your busiest seasons.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different fitness levels?
Great question—personalization is key in wellness, where one size doesn't fit all. Our AI analyzes incoming leads' data, like their stated goals from inquiry forms or social profiles, to craft messages that resonate. For example, a beginner might get a gentle intro to your beginner yoga series, while an athlete receives HIIT-focused invites. We train the system on your past successful outreaches, ensuring it learns your studio's voice. Setup involves mapping your member segments, and it typically boosts response rates by 35%. No more blanket emails; it's like having a sales coach who knows each prospect's starting point. This not only saves time but deepens connections, improving retention from the first touch.
Will this integrate with my existing studio management software?
Absolutely, integration is our specialty. Whether you're using Mindbody, Zen Planner, or even custom spreadsheets, we build direct API connections to pull lead data and push booking confirmations. Let's say a prospect responds to an AI email—we automate the class slot reservation right into your calendar, eliminating double-entry. This creates efficiency gains of up to 20 hours weekly for busy owners. We've done this for dozens of studios, handling everything from member databases to payment gateways. You're not locked into new tools; we tailor it to what you already have, ensuring a smooth, owned system that scales with your growth.
What's the ROI timeline for implementing this in my wellness business?
You're probably thinking about quick wins, and that's smart. Most studios see positive ROI within 4-6 weeks. For instance, by automating outreach, you save 10-15 hours per week on manual tasks— that's like freeing up time for two extra classes. On the revenue side, expect 25-30% more trial sign-ups from personalized campaigns, translating to $5K-$10K monthly for mid-sized studios. We track this with built-in metrics, adjusting as needed. One client, a barre studio, recouped their investment in month one through higher conversions during their promo season. It's all about quantifiable gains: time back, costs down, members up.
How do you ensure the AI messages sound human and not robotic?
Here's the thing: nobody wants salesy bot vibes in fitness, where trust builds community. We train our AI on your actual successful communications—past emails, welcome scripts, even class feedback—to mimic your warm, motivational tone. It generates variations like 'Ready to sweat it out in our next bootcamp?' instead of stiff templates. Plus, we include human oversight options, so your team reviews high-value leads. Testing shows open rates 40% higher than generic tools. It's custom-built, so it evolves with your brand, feeling like an extension of your passionate staff rather than a cold machine.
Can this help with retention outreach beyond new leads?
Yes, and it's a game-changer for retention-driven businesses like yours. The system doesn't stop at acquisition; it automates nurture sequences for existing members, like 'Loved your last Pilates session? Here's a progress check-in and class upgrade suggestion.' Integrated with your attendance data, it flags at-risk members (e.g., those missing two weeks) and sends re-engagement prompts. Studios report 15-20% retention lifts. We customize triggers based on your wellness metrics, ensuring it's proactive yet personal. This holistic approach turns your AI into a full-cycle tool, saving hours while keeping your community strong and growing.
What if my studio is small—does this scale down?
Small studios are our sweet spot; we don't do one-size-fits-all. For a boutique operation with 50-100 members, we build a lightweight version focused on core needs, like automated trial invites and basic lead tracking, without overwhelming complexity. Pricing scales accordingly, starting from essentials that deliver 10+ hours saved weekly. Take a yoga studio we worked with: they went from manual texts to AI handling 200 outreaches monthly, adding 8 members without extra hires. It's tailored to your workflow, ensuring efficiency boosts regardless of size, and we provide hands-on support to make it feel effortless from day one.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.