Stop Losing Hours Chasing New Members Manually Automate Your Sales Outreach to Fill Classes Faster
Imagine saving 15+ hours per week on prospecting, boosting your gym's retention by turning leads into loyal athletes without the endless email grind. We're talking real ROI: 3x more sign-ups in the first month alone.
Join 250+ fitness businesses with automated outreach that drives consistent member growth
The "Outreach Overload" Problem
Endless manual follow-ups after open houses drain coaching time, pulling you away from programming WODs or spotting athletes
Generic emails to CrossFit hopefuls get ignored, missing retention opportunities for newbies who need consistent encouragement
Tracking leads from social media WOD challenges scatters your focus, disrupting your daily programming and class prep
Seasonal membership dips hit hard without targeted re-engagement for drop-ins, especially during post-holiday slumps
Juggling CRM updates post-trial class slows down scaling your box, delaying affiliate expansions or equipment upgrades
Missed follow-ups on corporate team-building inquiries waste potential revenue, like untapped group fitness partnerships
Our Custom AI-Powered Sales Outreach for CrossFit Gyms
With over 50 custom AI builds for fitness studios, we know the grind of keeping classes full while prioritizing member experience.
Why Choose Us
Let's be honest, running a CrossFit gym means you're part athlete, part marketer. You're probably thinking, 'How do I attract more athletes without sacrificing time on the box floor?' We build tailored AI systems that automate your entire outreach workflow—from scraping local fitness events for leads to crafting personalized emails highlighting your unique WODs. No more generic blasts. This is custom-built for your gym's vibe, integrating with your member management tools to nurture prospects into committed members. Here's the thing: it's not off-the-shelf software; it's a unified system you own, slashing subscription costs and boosting efficiency like a perfect deadlift form.
What Makes Us Different:
Unlock Time and ROI Gains That Fuel Your Gym's Growth
Save 15-20 Hours Weekly on Manual Prospecting
Save 15-20 Hours Weekly on Manual Prospecting: Picture this: instead of spending evenings crafting emails after a long day of coaching, your AI handles personalized outreach to 200+ local leads searching for 'CrossFit near me.' That's time back for programming killer WODs or family. Gyms like yours report a 40% drop in admin time, directly translating to more energy for what matters—building community and retention through consistent athlete check-ins.
Achieve 3x ROI with Smarter Lead Conversion
Achieve 3x ROI with Smarter Lead Conversion: You're probably thinking automation sounds great, but does it pay off? Absolutely. Our systems deliver measurable wins: one CrossFit box saw membership sign-ups jump from 5 to 15 per week after targeting high-intent leads from Google searches for 'beginner CrossFit classes,' recouping costs in 45 days. By focusing on high-intent leads—like those searching for 'CrossFit near me'—you cut waste and see efficiency gains that compound, much like progressive overload in training.
Boost Productivity Without Losing the Personal Touch
Boost Productivity Without Losing the Personal Touch: Manual work is like a sloppy clean and jerk—inefficient and exhausting. Our custom AI keeps outreach feeling one-on-one, referencing prospects' interests from social shares, such as their posts about favorite mobility drills. Result? Higher engagement rates and retention, with owners gaining hours to innovate, like adding nutrition workshops or yoga flow sessions. It's a productivity boost that feels as natural as your gym's culture.
What Clients Say
"Before AIQ Labs, I was glued to my laptop sending follow-up emails after every intro session, missing family dinners and even skipping my own evening WODs. Now, the system auto-personalizes outreach for trial class leads with references to their interest in AMRAP workouts, and we've added 12 new members in just two months without extra effort. It's like having an extra coach for sales, letting me focus on scaling our affiliate program."
Sarah Jenkins
Owner, IronForge CrossFit (a 150-member box in Austin, TX)
"Our gym struggled with seasonal lulls after the New Year rush—prospects from Facebook WOD challenges would ghost us. This automation tracks them with tailored sequences about our partner partner WODs and recovery tips, turning 20% more into long-term sign-ups. Saved me 18 hours a week on admin, and the ROI hit in the first quarter with a 25% membership retention boost. Game-changer for keeping our community strong year-round."
Mike Rivera
Head Coach, Apex Strength Gym (specializing in Olympic lifting in Denver, CO)
"I thought custom AI was overkill for our small box with just 80 athletes, but after implementation, outreach to corporate groups for team-building challenges like our signature burpee gauntlets became seamless. No more manual CRM updates post-event; we booked three events last month alone, generating $5K in extra revenue. Honestly, it's freed me to focus on athlete progress and adding mobility classes, not admin drudgery."
Emily Chen
Founder, Pulse CrossFit Collective (boutique wellness studio in Seattle, WA)
Simple 3-Step Process
Discovery and Customization
We dive into your gym's workflow—your class schedules, target athletes, and retention goals—to map out a bespoke automation plan. No templates; it's built around your exact needs, like tailoring a program to your PRs.
AI Build and Integration
Our engineers craft the system, integrating with your member tools for seamless lead flow. We test rigorously, ensuring it handles everything from event sign-ups to follow-up nurturing, just like fine-tuning a barbell setup.
Launch, Optimize, and Scale
Go live with training for your team, then monitor performance with real-time tweaks. As your gym grows—maybe adding more boxes—we scale it effortlessly, delivering ongoing ROI like consistent gains in the gym.
Why We're Different
What's Included
Common Questions
How does this automation fit into my existing CrossFit gym software?
We start by auditing your current setup—whether it's Mindbody, SugarWOD, or custom trackers—and build seamless, two-way integrations. No disruptive overhauls; the AI pulls lead data directly into your system, automates personalized outreach, and pushes conversions back as new member records. For example, after a prospect books a trial via email, it auto-schedules them in your calendar and notifies your coaches. This creates a single workflow, saving you from manual entry errors that plague busy boxes. We've done this for over 30 gyms, ensuring it aligns with your retention-focused operations without adding complexity.
What's the ROI timeline for sales outreach automation in a CrossFit gym?
Most of our clients see payback within 45-60 days. Let's break it down: if you're currently spending 15 hours weekly on manual emails at $50/hour (your time or a staffer's), that's $3,000 monthly. Our system cuts that to 4 hours, saving $2,200 right away. Add in 10-15 extra sign-ups per month at $150 average membership, and you're netting $1,500-$2,250 in new revenue. One gym owner told us they hit 3x ROI by month two through better lead nurturing. We track this with your custom dashboard, adjusting for your gym's specifics like seasonal WOD challenges to maximize returns.
Can the AI personalize outreach without sounding robotic to potential members?
Absolutely—personalization is our edge. The AI analyzes public data like a prospect's Instagram posts about their first pull-up or Strava runs, then crafts emails that feel genuine, e.g., 'Saw you're crushing those AMRAPs—our Thursday WOD might be your next PR.' It's trained on your gym's voice, from community events to coach bios, ensuring warmth over salesy vibes. Unlike generic tools, this boosts open rates to 40-50% because it builds rapport, much like a pre-workout chat. We've fine-tuned this for CrossFit's tight-knit culture, helping gyms convert 25% more trials into full memberships.
How do we ensure the automation respects member privacy and retention focus?
Privacy is non-negotiable in fitness, where trust drives retention. Our systems comply with GDPR and CCPA, only using opted-in or public data—no creepy scraping. We build in consent tracking, so prospects control their info, and integrate retention signals like engagement history to nurture, not bombard. For instance, if a lead ghosts after a trial, it triggers a gentle re-engagement tied to their feedback, reducing churn. This member-experience-first approach has helped clients maintain 85% retention rates while growing. We audit everything during setup to align with your gym's values.
What if my gym is small—does custom automation make sense for us?
Yes, especially for smaller boxes hitting growth walls. If you're a 10-class-a-week operation, manual outreach limits you to 50 leads monthly; our AI scales that to 200+ without extra staff. It's cost-effective: starting at a one-time build fee that pays off fast via time savings and 5-10 new members. Think of it as investing in a better rig—it amplifies what you already do well. We've partnered with single-location CrossFits under 100 members, seeing them double inquiries in three months. We tailor to your scale, ensuring it's simple to manage alongside coaching.
How involved is my team in the setup and ongoing management?
Minimal involvement— that's the beauty. Setup takes 2-4 weeks with 3-5 calls from you to share your workflow, like how you handle drop-in conversions. Our team handles the build and testing. Post-launch, it's hands-off: the AI runs autonomously, with a simple dashboard for oversight (5-10 minutes weekly). Coaches get auto-alerts for hot leads, but no extra admin. For tweaks, like updating for a new challenge season, we provide quick guides or support. Clients say it's like autopilot for sales, freeing them for the floor— one owner now spends that time on member check-ins instead.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.