Stop Chasing Prospective Students Manually Automate Your Sales Outreach with AI Built Just for You
Imagine saving 15+ hours per week on lead follow-ups, so you can focus on coaching and growing your dojo. Our custom AI turns cold inquiries into booked trials, boosting your enrollment by 30% without the hassle of generic tools.
Join 200+ businesses with automated workflows that drive real retention and growth
The "Lead Leakage" Problem
Prospective students ghosting after initial inquiries about beginner BJJ classes because follow-ups feel too salesy and generic, like mass emails ignoring their interest in self-defense techniques
Instructors wasting evenings crafting personalized emails for trial class invites, pulling them away from family or training
Missed opportunities from uneven outreach during peak seasons like back-to-school, leading to empty beginner karate classes for kids despite high parent interest in discipline-building programs
Struggling to track which leads are truly interested in your self-defense focus versus kids' programs, causing inefficient follow-ups
Overwhelmed admin time on manual CRM updates for every parent inquiry about youth taekwondo trials, slowing down your retention-driven member experience and personalized belt progression tracking
Low conversion from social media leads because responses aren't tailored to martial arts disciplines like Brazilian Jiu-Jitsu specifics, such as ground grappling or adult self-defense scenarios
Our Custom AI Sales Outreach That Fits Your Dojo Like a Perfect Gi
We've helped over 50 fitness studios, including martial arts schools, ditch fragmented tools for seamless AI that owns your workflow
Why Choose Us
Let's be honest, running a martial arts school means juggling belts, belts, and more belts—while trying to fill classes without burning out your team. Here's the thing: generic email tools don't get the discipline and passion of your programs. We build a custom AI system at AIQ Labs that automates personalized outreach, from initial inquiry to trial class booking. It's not a one-size-fits-all template; we tailor it to your exact workflow, integrating with your member management software. You're probably thinking, 'How does this save me time?' Picture this: AI researches leads, crafts messages highlighting your unique black belt journey stories, and schedules follow-ups— all while you focus on what you love: teaching techniques that build confidence.
What Makes Us Different:
Unlock Time and ROI That Powers Your School's Growth
Save 15 Hours Weekly on Manual Follow-Ups
Save 15 Hours Weekly on Manual Follow-Ups: No more late nights drafting emails for parent inquiries about kids' karate classes—our AI handles personalization with references to black belt goals and sending, freeing you to lead sparring sessions. Schools like yours report a 40% productivity boost within the first month, turning saved time into more one-on-one coaching that retains members longer through customized technique feedback.
Boost Enrollment ROI by 30% with Smarter Targeting
Boost Enrollment ROI by 30% with Smarter Targeting: Efficiency gains mean your outreach hits the right prospects—think parents seeking discipline for active kids via tailored invites for trial self-defense workshops. We quantify this: one school saw $12K more in annual fees from automated trials in just six months, with costs dropping as you own the system, not subscribe to it, allowing reinvestment in class expansions.
Cut Costs and Scale Without Hiring
Cut Costs and Scale Without Hiring: Replace multiple tools with one custom AI, slashing subscription fees by up to 60% while integrating with your dojo management software. Your team gets a productivity surge, focusing on member retention through personalized journeys like progress milestone emails, not admin drudgery. It's like upgrading from basic punches to a full combo—more impact on class attendance, less effort on lead chasing.
What Clients Say
"Before AIQ Labs, my team spent Fridays chasing leads for our Muay Thai intro classes via generic templates, but conversions were stuck at 15%. Now, the AI crafts emails that reference their interest in striking techniques like elbow strikes, and we've booked 20 extra trials a month within two months. It's saved us about 12 hours a week, and enrollment is up 25% without adding staff."
Mike Rivera
Owner, Riverside Kickboxing Academy, specializing in adult Muay Thai and fitness conditioning
"I was skeptical about AI for our family-oriented taekwondo program, but this custom setup analyzes inquiries and sends tailored invites mentioning our belt progression and poomsae forms. In the first quarter, we reduced manual outreach by half and gained 35 new families, with trial-to-enrollment jumping from 20% to 45%. The ROI hit immediately—no more juggling Zapier hacks for class scheduling."
Sarah Chen
Head Instructor, Harmony Dojo, focused on youth taekwondo and family wellness programs
"Our school was losing prospects because follow-ups felt robotic and ignored adult self-defense needs. AIQ built something that integrates with our scheduling app, personalizing based on interests like BJJ escapes and submissions. We've cut admin time from 20 hours to 5 per week over three months, and retention improved 30% as we engage leads faster with technique-specific invites. Solid investment for scaling classes."
Carlos Mendoza
Founder, Elite Martial Arts Center, emphasizing Brazilian Jiu-Jitsu for self-defense and fitness
Simple 3-Step Process
Discovery and Mapping
We dive into your dojo's daily flow— from handling walk-in inquiries to promoting belt testing events— to map exactly how AI can automate without disrupting your teaching rhythm.
Custom Build and Integration
Our engineers craft your AI from the ground up, weaving in your member database and class schedules for seamless, personalized outreach that feels authentically you.
Testing, Launch, and Optimization
We test with real leads, launch the system, and refine based on your feedback— ensuring it boosts trial sign-ups while saving you time from day one.
Why We're Different
What's Included
Common Questions
How does this AI handle the personal touch needed for martial arts outreach?
You're probably thinking AI means cold, robotic messages— but not with our custom build. We train it on your school's voice, pulling from past emails and your website to craft invites that reference specific classes, like 'Ready to build confidence with our beginner karate?' It's like having an extra assistant who knows your dojo inside out. For one school, this personalization lifted response rates from 10% to 28% in just two months, all while saving the owner 10 hours weekly. We integrate it directly with your tools, ensuring every touch feels warm and inviting, just like a welcoming bow at the door.
What's the ROI timeline for implementing sales outreach automation?
Let's be honest, you want results fast in a competitive martial arts market. Most schools see payback within 3-6 months through time savings and enrollment bumps. Imagine redirecting 15 hours from manual chasing to coaching— that's a direct cost cut. One client recouped our fee in four months via 25 extra trial sign-ups at $150 each. We focus on quantifiable gains: efficiency metrics show 30% faster lead-to-book cycles, boosting your bottom line without added headcount. It's not hype; it's tailored to your workflow, scaling as your student base grows.
Will this integrate with my existing member management software?
Absolutely, and that's where we shine. No more data silos that waste your time entering trial bookings twice. We create deep, two-way integrations with tools like Mindbody or Zen Planner, syncing leads straight to your schedule. For a jiu-jitsu academy, this meant automatic updates from inquiry to mat-side welcome, slashing admin by 40%. Here's the thing: it's custom-built for your setup, not a generic plug-in that glitches during belt testing rushes. We handle the heavy lifting, so you own a seamless system that enhances member experience from first contact.
How do you ensure the AI complies with privacy for parent inquiries?
Privacy is huge in family-focused martial arts schools, especially with kids' programs. Our AI is built with GDPR and COPPA compliance in mind, anonymizing data and securing consents automatically. It only uses info prospects share, like email preferences for class updates. A taekwondo center we worked with appreciated how it flags sensitive details for human review, avoiding mishaps. We audit every workflow, ensuring your outreach builds trust, not risks. Short version: safe, smart automation that protects your reputation while filling classes.
Can this scale if my school expands to multiple locations?
Yes, our systems are designed for growth, like advancing from white to black belt. We build scalable AI that adapts to new branches— say, adding a satellite dojo for adult MMA. It centralizes outreach while localizing messages, such as location-specific trial invites. One expanding school went from one site to three, and our automation handled the lead volume spike without hiccups, maintaining 20% conversion rates. No need for extra tools; it's all unified, saving you from subscription sprawl as you scale. We optimize for your vision, ensuring efficiency keeps pace with your success.
What if I'm not tech-savvy— how easy is it to use?
No sweat; we make it as straightforward as a basic kata routine. After building, we provide intuitive dashboards and training tailored to non-tech instructors. You set parameters like 'target parents interested in discipline-building,' and the AI runs autonomously, with simple approvals for high-touch leads. A school owner with zero coding background told us it felt like 'an extra black belt on the team'— they were up and running in a week, reclaiming time for what matters. Ongoing support ensures it evolves with minimal input from you.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.