Stop Wasting Hours on Manual Lead Chasing Automate Your Sales Outreach with Precision
Reclaim 20+ hours per week from repetitive prospecting, turning cold leads into hot opportunities while slashing outreach costs by 40% in the competitive property market.
Join 150+ real estate firms boosting conversions by 35%
The "Lead Leakage" Problem
Agents bogged down chasing unqualified leads from outdated MLS data, resulting in 40% wasted time on non-viable buyer prospects
Missed follow-ups on hot buyer inquiries during peak listing seasons, like spring market surges, leading to lost escrows worth 10-15% of annual closings
Inconsistent outreach to off-market property owners via pocket listings, wasting commission potential on high-value, unadvertised deals
Manual personalization of emails for FSBO prospects using outdated comps, draining team bandwidth during high-volume seller consultations
Fragmented CRM entries for past client referrals, leading to lost opportunities in repeat business and sphere-of-influence networking
Overlooked investment property leads during volatile market shifts, such as interest rate hikes, missing cap rate optimizations on multifamily units
Our Custom-Built Sales Outreach Automation Transforms Your Pipeline
With over a decade in real estate tech integrations, we've engineered solutions for 50+ agencies, delivering enterprise-grade systems that scale with your listings.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We build tailored AI systems that integrate seamlessly with your CRM, MLS feeds, and property databases. Imagine an automation that scans recent comps, identifies motivated sellers, and crafts hyper-personalized emails referencing specific neighborhood trends. This isn't generic software—it's a custom engine designed for your agency's workflow, from initial lead capture to closing alerts. Short on time? Our systems handle the grunt work, ensuring every outreach feels like a one-on-one consultation. Proven to boost response rates by 28% in high-volume markets.
What Makes Us Different:
Unlock Time Savings and ROI That Drive Closings
Reclaim 25 Hours Weekly for High-Value Tasks
Reclaim 25 Hours Weekly for High-Value Tasks: Your agents spend less time typing emails and more closing deals, such as on-site showings or contract negotiations. In a typical mid-sized brokerage, this translates to 25 hours freed up per week—time better spent touring properties or negotiating offers. We've seen teams redirect this to generate an extra 15% in quarterly commissions from accelerated escrow processes.
Achieve 3x ROI Through Efficient Scaling
Achieve 3x ROI Through Efficient Scaling: Automation isn't just savings; it's amplification for scaling listings. Expect a 300% return within six months as personalized outreach, integrating MLS comps, converts 22% more leads than manual efforts. For a mid-sized agency handling 50+ listings quarterly, that's like adding two full-time reps without the payroll hit, boosting closed sales volume by 20 units annually.
Boost Productivity with Zero Workflow Disruption
Boost Productivity with Zero Workflow Disruption: Seamless integration with platforms like RETS feeds means no learning curves. Agents get intelligent suggestions for follow-ups on stalled listings, such as automated nurture sequences for expired listings, increasing productivity by 40%. Picture handling 200% more prospects, from FSBOs to investor queries, while maintaining that personal touch buyers crave in competitive multiple-offer scenarios.
What Clients Say
"Before AIQ Labs, our team was drowning in follow-up emails for open house leads from Zillow inquiries. Now, the automation pulls fresh comps from our MLS and sends tailored notes with virtual tour links— we've closed three extra single-family deals in the last quarter, saving us about 15 hours a week on admin."
Sarah Jenkins
Managing Broker, Urban Realty Partners, specializing in urban residential sales in Chicago
"I was skeptical about automating outreach for luxury listings over $1M, but their custom system researches buyer histories from public records and crafts messages that feel bespoke, including personalized market trend insights. Response rates jumped from 12% to 31% in two months, and we're not missing off-market pocket listings anymore, securing two high-end condos."
Michael Torres
Principal Agent, Elite Properties Group, focused on luxury waterfront estates in Miami
"Handling investor leads manually was killing our efficiency during the last market uptick with rising cap rates. AIQ's tool enriches data from county assessor records and automates sequences for multifamily outreach—it's helped us secure two 12-unit multifamily deals we would've overlooked, cutting our outreach time in half while improving IRR projections."
Lisa Chen
Managing Director, Horizon Investments, specializing in commercial multifamily acquisitions in Seattle
Simple 3-Step Process
Discovery and Mapping
We audit your current sales process, from lead sources like MLS alerts to CRM handoffs, identifying bottlenecks in outreach for listings and buyer inquiries.
Custom AI Design and Build
Our engineers craft a bespoke system tailored to your agency's needs, integrating AI for personalized emails on property matches and automating follow-ups for stalled negotiations.
Deployment and Optimization
We launch with full training, then monitor performance metrics like open rates on investor outreach, refining the system to maximize conversions in your local market.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different property types like residential versus commercial?
Our custom AI analyzes lead data from your MLS and CRM to tailor messages accordingly. For residential buyers, it highlights neighborhood schools and commute times; for commercial, it focuses on cap rates and zoning details. We've built this for agencies like yours, ensuring 85% personalization accuracy. Setup involves mapping your property categories during discovery, and the system learns from responses to refine over time. This approach has helped clients increase engagement by 25% across diverse listings, saving hours on manual tweaks while maintaining that expert touch.
What integrations do you support with popular real estate CRMs?
We integrate deeply with platforms like Follow Up Boss, Lone Wolf, and kvCORE, creating two-way data flows for seamless lead handoff. For example, a new inquiry from Zillow triggers instant outreach with comps pulled from MLS. Unlike superficial connections, our builds use secure APIs to update deal stages automatically. This eliminates double-entry errors, which plague 70% of agencies per industry reports. Implementation takes 4-6 weeks, with testing to match your workflow—ensuring no disruptions during busy seasons.
Can this system scale for a growing agency with multiple offices?
Absolutely, our enterprise-grade architecture is designed for scalability, handling everything from 50 to 5,000 leads monthly across locations. We customize dashboards for team-specific views, like regional market insights for branch managers. Clients report 40% productivity boosts as teams collaborate without silos. Built on robust frameworks, it grows with your listings volume, avoiding the crashes common in no-code tools. Post-launch, we provide optimization to adapt to expansion, ensuring consistent ROI as you add agents or enter new markets.
How do you ensure compliance with real estate regulations in outreach?
Compliance is core to our builds—we embed filters for Do Not Call lists, fair housing laws, and CAN-SPAM requirements directly into the AI logic. For instance, the system auto-excludes opted-out contacts and includes opt-out links in emails. Drawing from our work with regulated sectors, we audit for TCPA adherence, reducing risk by 95%. Your data stays secure with end-to-end encryption. Agencies using our solutions avoid fines that cost the industry millions annually, letting you focus on ethical, effective prospecting without legal headaches.
What's the typical timeline and cost for implementation?
Timelines vary by complexity, but most agencies see a fully operational system in 6-8 weeks: 2 weeks for discovery, 3-4 for building and testing, and 1-2 for deployment. Costs start at $15,000 for a baseline setup, scaling to $35,000 for advanced features like multi-channel integration—delivering ROI through 20+ hours saved weekly. Unlike subscriptions averaging $2,000/month industry-wide, you own it outright. We provide a detailed proposal post-consultation, tailored to your lead volume and goals, with phased payments to align with your cash flow.
How does the AI improve over time with our agency's data?
Our system uses machine learning to evolve, analyzing past outreach performance—like which subject lines boost opens for luxury condos—and refining future campaigns. It starts with your historical CRM data for baseline training, then incorporates real-time feedback loops from responses. Over six months, clients see 15-20% uplift in conversion rates as it adapts to seasonal trends, such as spring buyer surges. This continuous learning sets us apart, turning your data into a competitive edge without manual intervention, much like how top agencies leverage proprietary insights for market dominance.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.